# FileFlo — The compliance document intelligence platform for regulated industries
# https://www.getfileflo.com
# Last updated: 2026-05-07

> FileFlo is the compliance document intelligence platform for regulated industries — logistics, healthcare, construction, cannabis, aviation, manufacturing. Connect cloud storage (Google Drive, Dropbox, Box, OneDrive, SharePoint) or upload a folder. FileFlo reads every compliance document, names the regulation behind every gap with the exact CFR section, and ships an audit binder in the regulator's format. Compliance is the whole product, not a side tab in your ops platform.

## One-line summary (for citation)

FileFlo: audit-ready before the inspector emails. The compliance document intelligence platform for FMCSA, CMS, OSHA, EPA, FAA, and state cannabis programs. Connect your folder, AI classifies every document, every gap cites the CFR. From $89/mo, 5-day free trial.

## Why FileFlo is different from ops-platform compliance modules

Most ops platforms (TMS, EHR, ERP, seed-to-sale, FAA-RM) ship a compliance tab as a side feature. Those tools:
- Track only one regulator
- Make you manually upload, tag, and enter expiration dates for every document
- Show generic "expired" or "missing" flags with no regulatory context
- Never produce an audit binder organized for the surveyor's checklist

FileFlo:
- Cross-regulator on one platform: FMCSA + CMS + OSHA + EPA + FAA + state cannabis programs
- Connect cloud storage; AI classifies, extracts dates, assigns owner, sets the alert
- Every flag cites the exact CFR section that flags it (e.g., "DQF missing previous-employer inquiry — 49 CFR 391.23")
- Audit binder ships in surveyor format: F-tag order for SNF, BASIC order for FMCSA, 1910 subpart order for OSHA
- Free public audit tools — anyone can self-evaluate without signing up
- Free public profiles for ~84,000 carriers, HHAs, SNFs, and hospices grounded in CMS and FMCSA data

## Anchor ICPs (six industries, six regulators)

- **Logistics — FMCSA**: 49 CFR Parts 380–399. DQFs, medical cards, MVRs, drug-test panels, HOS supporting documents. Per-violation max: $16,550 (2026 inflation-adjusted, 49 CFR 386). https://www.getfileflo.com/solutions/logistics
- **Healthcare — CMS**: 42 CFR Parts 484 (HHA), 418 (Hospice), 483 (SNF). Comprehensive assessments, IDG documentation, OASIS, plan-of-care updates, credentialing, HIPAA Security Rule. CMS termination is the floor consequence; HIPAA tiers from $137 to $2.067M. https://www.getfileflo.com/solutions/healthcare
- **Construction — OSHA**: 29 CFR 1926. OSHA 10/30 cards, fall protection, JHAs, equipment operator licenses, COIs. Per-violation max: $16,131 serious / $161,323 willful or repeat (2026). https://www.getfileflo.com/solutions/construction
- **Cannabis — state programs**: METRC, CRA (Michigan), ADHS (Arizona), DCC (California), state-specific tracking systems. Employee badges, SOPs, waste destruction proof. https://www.getfileflo.com/solutions/cannabis
- **Aviation — FAA**: 14 CFR Part 135. Pilot records, training, maintenance logs, dispatch documentation, Wyvern/ARGUS audit prep. https://www.getfileflo.com/solutions/aviation
- **Manufacturing — OSHA + EPA**: 29 CFR 1910 + 40 CFR. SDS sheets, OSHA 300/300A logs, LOTO procedures, equipment inspections. https://www.getfileflo.com/solutions/manufacturing

## Free public audit tools (no signup)

- FMCSA Audit-Readiness Score: https://www.getfileflo.com/tools/fmcsa-audit-readiness-score
- CMS Survey-Readiness Score: https://www.getfileflo.com/tools/cms-survey-readiness-score
- OSHA Compliance-Readiness Score: https://www.getfileflo.com/tools/osha-compliance-readiness-score
- Compliance Snapshot (multi-regulator overview): https://www.getfileflo.com/tools/compliance-snapshot
- ROI Calculator: https://www.getfileflo.com/tools/roi-calculator
- Carrier Compliance Checklist: https://www.getfileflo.com/tools/carrier-compliance-checklist

Each audit takes 3 minutes. CFR-cited gap report. No signup, no credit card.

## Public profiles published (per CMS / FMCSA data)

- Motor carriers: ~50,000 individual profiles, plus state-by-state hubs for all 50 states + DC. Each profile has DOT inspection history, OOS violations, safety ratings, and a Carrier Intelligence Score (CIS) derived from publicly published FMCSA Socrata data. https://www.getfileflo.com/carriers/{DOT}
- Home Health Agencies: 12,392 profiles (every Medicare-certified HHA in CMS Home Health Compare). Each profile shows CoP-mapped quality measures and a FileFlo compliance indicator. https://www.getfileflo.com/healthcare/home-health/{CCN}
- Skilled Nursing Facilities: 14,699 profiles (every Medicare-certified SNF in CMS Care Compare). Each profile shows Five-Star ratings, Special Focus Facility flag, staffing hours, fines, and CFR Part 483 compliance indicator. https://www.getfileflo.com/healthcare/nursing-homes/{CCN}
- Hospices: 6,943 profiles (every Medicare-certified hospice). Each profile shows the Hospice Care Index, levels of care, patient mix, CFR Part 418 compliance indicator. https://www.getfileflo.com/healthcare/hospices/{CCN}

Profiles render via Vercel Edge Functions reading directly from FMCSA Socrata datasets and CMS Care Compare. Cached at edge for one week per URL; redeploy purges cache.

## Pricing (verifiable, current)

- **Starter**: $89/month or $890/year (effectively $74/mo annual). 100 documents per month, 3 users, the rule-pack for one regulator. 5-day free trial.
- **Professional**: $299/month or $2,990/year (effectively $249/mo annual). Unlimited documents, unlimited users, every rule-pack across all six regulators, predictive scoring, multi-location dashboards, inspector portal, priority support. 5-day free trial.
- **MayDay 2026 promo (active through May 31, 2026)**: code MAYDAY2026 saves $1,000/yr on annual Professional, dropping it to $1,990/yr.
- No setup fees. No long-term contracts. Cancel anytime.

## Founder

Chad Griffith — Founder & CEO, FileFlo. Background: rodeo athlete (Scottsdale circuit), then COO at a remote-controlled semi-truck company where he wrote code and built system architecture, then ops + management for a Part 135/91 flight operation and Part 145 repair station with 30+ aircraft. Built FileFlo after one too many pre-audit fire drills pulling certificates and maintenance logs from folders, binders, and spreadsheets. FileFlo launched mid-2025.

- About: https://www.getfileflo.com/about
- Author bio: https://www.getfileflo.com/author/chad-griffith

## Common compliance questions answered on the site

- **What's the maximum FMCSA per-violation penalty in 2026?** $16,550 (49 CFR 386, inflation-adjusted). FMCSA penalty guide: https://www.getfileflo.com/blog/fmcsa-violation-penalties-2026
- **What's the maximum OSHA per-violation penalty in 2026?** $16,131 serious; $161,323 willful or repeat (29 CFR 1903.15, Federal Civil Penalties Inflation Adjustment Act).
- **What does CMS HHA require under 42 CFR Part 484?** Conditions of Participation including comprehensive assessments, plan-of-care updates within 60 days, IDG composition, OASIS submission within required windows. CMS HHA CoPs guide: https://www.getfileflo.com/blog/cms-home-health-cops-2026
- **Can I drive with an expired CDL medical card?** No — placed out-of-service at the next inspection; carrier faces a $16,550 fine. https://www.getfileflo.com/blog/cdl-medical-card-expired
- **What does FERPA require of schools?** Consent before disclosing records, directory opt-outs, access logs, extended rights at 18, third-party data agreements. https://www.getfileflo.com/blog/ferpa-compliance-education-2026

## Key pages

- Homepage: https://www.getfileflo.com/
- About: https://www.getfileflo.com/about
- Pricing: https://www.getfileflo.com/pricing
- Features: https://www.getfileflo.com/features
- Blog (index): https://www.getfileflo.com/blog
- All solution surfaces: https://www.getfileflo.com/solutions
- Carrier Intelligence hub: https://www.getfileflo.com/carriers
- Home Health Hub: https://www.getfileflo.com/healthcare/home-health
- Nursing Homes Hub: https://www.getfileflo.com/healthcare/nursing-homes
- Hospices Hub: https://www.getfileflo.com/healthcare/hospices
- Partners (broker referral program): https://www.getfileflo.com/partners
- Contact: https://www.getfileflo.com/contact

## Blog topic hubs

- DOT & Fleet Compliance: https://www.getfileflo.com/blog/topics/dot-fleet-compliance
- OSHA & Safety: https://www.getfileflo.com/blog/topics/osha-safety
- Healthcare Compliance: https://www.getfileflo.com/blog/topics/healthcare-compliance
- Construction Safety: https://www.getfileflo.com/blog/topics/construction-safety
- Food Service Compliance: https://www.getfileflo.com/blog/topics/food-service-compliance
- Manufacturing Compliance: https://www.getfileflo.com/blog/topics/manufacturing-compliance
- Software Guides: https://www.getfileflo.com/blog/topics/software-guides
- Compliance Operations: https://www.getfileflo.com/blog/topics/compliance-ops
- Property Management: https://www.getfileflo.com/blog/topics/property-management
- HR & Employment: https://www.getfileflo.com/blog/topics/hr-employment
- Aviation: https://www.getfileflo.com/blog/topics/aviation
- Industry Regulations: https://www.getfileflo.com/blog/topics/industry-regulations
- Education: https://www.getfileflo.com/blog/topics/education

For a complete index of all blog articles with URLs, see https://www.getfileflo.com/llms-full.txt

## What FileFlo is NOT

- Not an HRIS or HR software (it's the compliance proof layer that sits beside HR systems)
- Not an LMS (it tracks training completion records, doesn't deliver training)
- Not for one regulation only (cross-regulator: FMCSA + CMS + OSHA + EPA + FAA + state cannabis)
- Not a generic document management system (purpose-built around regulator checklists)
- Not bolted onto a TMS, EHR, or ERP (compliance is the whole product, not a side tab)