Trucking · FileFlo Compliance Department
FileFlo runs your compliance department.
$1,500 a month for up to 15 trucks. The Audit-Ready Setup is included. FileFlo's compliance team builds your driver files, chases every renewal and keeps you ready for the auditor, so nobody on your payroll has to.
- Builds and maintains every driver qualification file.
- Collects documents from your drivers and your office, and chases renewals and missing records with upload links.
- Tracks medical cards, CDLs, MVRs, Clearinghouse queries, drug and alcohol testing and FMCSA filings, and gets each one done before it is due.
Launch price: $1,500 a month until Dec 31, then $1,950. Start by Dec 31 and lock today's price for 24 months.
FileFlo starts at most 2 new compliance departments a week, so each one is built properly. Onboarding takes about 10 hours of the team's time. Starts are on Mondays.
Who does the work
Your FileFlo compliance lead runs it.
Every compliance department has one owner on FileFlo's compliance team: your FileFlo compliance lead. Your lead works your files on the department's weekly schedule, answers the auditor's document requests from your audit packet, and sends your monthly report. You write to one place and get answers in writing.
How it starts
- 1.The day you pay, FileFlo opens your account from your USDOT number and emails your sign-in link.
- 2.Your compliance lead reads your FMCSA record, inspections and filings, and sends the list of what to send, built from your own record.
- 3.You send what you have, as it is: phone photos, scans or a ZIP. Each driver can send from their own phone link.
- 4.Each record is filed to its driver and the rule it satisfies. The gap report names what is still missing and who owes it.
- 5.The weekly schedule starts: every record that expires in the next 60 days is requested with an upload link.
FileFlo · Monthly compliance report
SampleSample Carrier LLC · 9 trucks, 9 drivers
September 2026 · demonstration data
- Audit packet
- Ready
- Driver qualification files
- 9 of 9 complete
- Authority and insurance filing
- Active, checked daily
Done this month
- 2 medical certificates renewed and filed
- 1 annual driving record review completed
- 9 Clearinghouse annual queries run and filed
- 1 random drug test selection completed and filed
- Carrier packet sent to 2 brokers
Due in the next 60 days
- CDL renewal, driver 4
- Nov 12
- Medical certificate, driver 7
- Nov 30
- UCR 2027 registration
- Dec 31
Waiting on you
Authorize the UCR 2027 filing. The fee is billed at cost.
The cost of a hire
A compliance department, without the hire.
An in-house DOT compliance manager
$90,000
a year, in salary alone
The FileFlo Compliance Department
$18,000
a year at $1,500 a month; $15,000 on annual
The department does the job you would hire for, at about a fifth of the salary: FileFlo's compliance team builds and maintains every driver file, chases every renewal before it is due, keeps the audit packet ready and answers the auditor's document requests. Nobody on your payroll does the work, and nobody on your payroll quits.
Source: ZipRecruiter's average pay for a DOT compliance manager, $89,948 a year (August 2025).
Four ways to get the work done
Priced like software. Measured against a hire.
Do it yourself
$0
in fees. Paid in your evenings.
- Driver files
- You build and keep them
- Renewals and expirations
- You remember every date
- When the auditor writes
- You pull it together
- Written guarantee
- None
Start here
FileFlo: Setup, then Core
$2,688
the first year: $499 once, then $199 a month. At 10 trucks, $20 a truck a month, $6.54 a day.
- Driver files
- Built for you in the Setup from the records you send, then kept current
- Renewals and expirations
- Everything due in 45 days in front of you, and the requests to your drivers once you switch them on
- When the auditor writes
- The packet, indexed to the regulations, on demand
- Written guarantee
- 30 days, every dollar back on the Setup, and 12 months back if an auditor finds a record missing from a file FileFlo shows complete
Done for you
FileFlo Compliance Department
$18,000
a year at $1,500 a month, up to 15 trucks, Setup included. $15,000 on annual.
- Driver files
- FileFlo's compliance team builds and maintains every one
- Renewals and expirations
- Chased with upload links and done before they are due
- When the auditor writes
- FileFlo answers the auditor's document requests
- Written guarantee
- First month back, and 12 months back if an auditor finds a record missing from a file FileFlo shows complete
Hire a DOT compliance manager
$90,000
a year in salary alone, before benefits, a desk and the day they quit.
- Driver files
- Your hire
- Renewals and expirations
- Your hire
- When the auditor writes
- Your hire
- Written guarantee
- None
Other ways to buy parts of the work: done-for-you driver file services at $49 per driver a month ($490 a month at 10 drivers), consultants at $3,000 to $10,000 a year, and managed safety programs from $199 a month. FileFlo's department is one price for the fleet, never per driver, and its team does the work itself: the files, the renewals and the auditor's requests. Annual billing on the department saves $3,000.
Sources: ZipRecruiter average pay for a DOT compliance manager, $89,948 a year (August 2025). AIST's published managed safety program tiers, from $199 a month (read September 2026). My Safety Manager's published price, $49 per driver a month (read September 2026). FileFlo market research, September 2026: consultants quote $3,000 to $10,000 a year, or $50 to $200 an hour. FileFlo figures from the price card.
What the department does
Your compliance work, done.
- 1Builds and maintains every driver qualification file
- 2Collects documents from your drivers and your office, and chases renewals and missing records with upload links
- 3Tracks medical cards, CDLs, MVRs, Clearinghouse queries, drug and alcohol testing and FMCSA filings, and gets each one done before it is due
- 4Keeps your audit packet ready
- 5Answers the auditor's document requests
- 6Sends the owner a monthly compliance report
- 7Reviews hours-of-service logs once your ELD is connected
What we do each week
The work runs on a schedule.
- Monday
- Every record that expires in the next 60 days is checked, and the requests for it go out with upload links.
- Every day
- New documents are filed to the right driver the day they arrive, and each driver's file stays complete.
- Through the week
- Clearinghouse queries, MVRs, medical cards and drug and alcohol testing are worked ahead of their due dates, and missing records are chased until they arrive.
- When an auditor writes
- FileFlo answers the document request from your audit packet, which is kept ready.
- Month end
- The owner's monthly compliance report.
What you do
Three things. The rest is FileFlo's job.
- 1.Send driver names and the records they have.
- 2.Switch on driver reminders once, one click, so FileFlo may write to your drivers.
- 3.Authorize government filings. Filing fees are billed at cost.
The guarantee
In writing, on the work FileFlo does.
If an auditor finds a required record missing from a driver file FileFlo shows complete, FileFlo refunds your last 12 months.
First month back: if you are not happy after your first month, FileFlo refunds that month.
The terms, in full
If an FMCSA auditor or investigator, during a safety audit, compliance review or investigation, finds a record required in a driver qualification file (49 CFR 391.51) missing for a requirement FileFlo showed as complete for that driver on the day of the audit, FileFlo refunds the FileFlo Compliance Department fees you paid for the 12 months before the audit. FileFlo shows a requirement complete only when a record that satisfies it is on file in FileFlo. A requirement FileFlo showed as missing, due or not established does not qualify. To claim, send the auditor's written finding to sales@getfileflo.com within 60 days of the audit; FileFlo refunds within 14 days of confirming it. First month back: if you are not happy with the FileFlo Compliance Department, email sales@getfileflo.com before your second month begins and FileFlo refunds your first month within 14 days of your email. On the monthly plan that is your first monthly charge, and the plan is cancelled so the second month is never billed. On the annual plan FileFlo refunds the whole annual charge (the first month and the 11 months not yet used) and the plan ends. The Audit-Ready Setup is included.
Frequently asked
Questions about the department
I already have a guy for this. Why FileFlo?
Keep him. FileFlo is the file he works from: every driver's file built to the rule, every date in front of both of you, and the audit packet on demand. The packet he hands an auditor is the same one you can pull yourself.
Can we talk it through before I buy?
FileFlo sells in writing, so every answer is in one place you can read again. Ask about the offer at sales@getfileflo.com and a person at FileFlo answers you in writing. The free finding sheet shows what FileFlo reads from your own record before you pay anything.
Who is FileFlo?
A private software company, not a government agency. FileFlo never asks for your FMCSA PIN, never files in your name without your approval, and never sends your drivers anything until you switch it on. See the work before you buy: a sample audit packet, and how FileFlo handles your data, are linked beside every price.
Can I cancel?
Monthly is month to month. Cancel from your billing settings.
Is there an annual price?
$15,000 a year, paid once: two months free against $18,000 at the monthly price.
What if I run more than 15 trucks?
16 to 50 trucks are by written quote. Ask through the request form and FileFlo answers in writing.
Is the Audit-Ready Setup included?
Yes. The Audit-Ready Setup is included in the FileFlo Compliance Department, with no separate $499. First month back: if you are not happy after your first month, FileFlo refunds that month.
Who does the work?
FileFlo's compliance team, with FileFlo's software. The team works the files, the requests and the renewals; the software keeps every record, date and request tracked.
What happens after I pay?
FileFlo creates your account from your USDOT number and emails a sign-in link to the address you used at checkout. The Setup starts, and your compliance department starts work.
16 to 50 trucks: ask for a written quote. Questions: sales@getfileflo.com
Start your compliance department.
$1,500 a month for up to 15 trucks, with the Setup included. Your USDOT number is all the checkout needs.
FileFlo starts at most 2 new compliance departments a week, so each one is built properly. Onboarding takes about 10 hours of the team's time. Starts are on Mondays.