Your standards. Proven.

From the work getting done to the proof behind it.

Proven means every answer comes with its record and its rule, so you can check it yourself.

• Crew qualifications

  Computes each pilot's competency check, instrument proficiency check, line check, recurrent training and medical from your records, applies credit between checks where the rules allow it and shows a status for every pilot with the rule cited.

• Check validation

  Reads FAA Form 8410-3, confirms the check matches your fleet types and your check airman roster, and refuses a self-signed or out-of-fleet check with the reason named.

• Careful by design

  Never shows a check in its grace month as cleared, and refuses a date it cannot read instead of guessing. Any date your team enters is recorded as your input.

• Trip readiness

  Reviews each planned trip for every crew member and the aircraft and returns cleared or blocked, each block with the missing record, its holder and its expiry. The Part 111 pilot records review holds a release until your Director of Operations or Chief Pilot closes it.

• Aircraft and applicability

  Uses your operation and aircraft facts to decide which requirements apply, watches each aircraft's annual inspection and fills registry details from the FAA aircraft file.

• Operation documents

  Keeps OpSpecs, manuals, letters of authorization, management personnel records, maintenance program records, SMS documents and drug and alcohol program documents on file with their status.

• Upcoming work

  Opens an item 45 days before any check, medical or annual inspection comes due.

• Audit and inspection

  Keeps a packet with every pilot's status and each document's standing, an inspector link limited to one aircraft or one crew, and an export that tags each record with the Wyvern Wingman Standard section it supports. The export prepares you for the audit; it is not a certification.

Product evidence

Walk through an operational review on a demonstration operator. Start with a planned trip, see each crew member and the aircraft checked against the records on file, open a block to see the missing record and the rule, then see the operation's documents and the audit packet behind it. The release decision stays with the Director of Operations. Shown with demonstration data.

See how FileFlo works

Your authority stays with you.

• FileFlo is private software. It is not the FAA, it is not approved by the FAA, and no agency referred you here.
• Every status shows the record and the rule behind it.
• FileFlo reports readiness. It does not authorize a flight; your Director of Operations makes that decision.
• Your company's records are visible only to your company's users.
• The Audit-Ready Crew Records Setup is $1,500 once and includes 30 days of FileFlo. Then $150 per aircraft per month for 1 to 15 aircraft, if you continue; nothing is charged if you do not. 16 or more aircraft, air medical and fractional operations are priced by written quote.

Four pilots, one aircraft.

Built for Part 135 operators.

FileFlo is built for Part 135 on-demand operators. With 1 to 15 aircraft, start with the Audit-Ready Crew Records Setup: $1,500 once, 30 days included, then $150 per aircraft per month, if you continue. 16 or more aircraft, air medical and fractional operations are priced by written quote.

Every check, computed and cited.

Each pilot's checks and medical are computed from the records you hold and cited to the rule, in one status per pilot: current, expired, missing, unverified or not established. The 135.293, 135.297, 135.299 and 135.351 windows are dated in calendar months with base-month crediting, and base months are entered with their source. The medical window follows class, privilege and age under 61.23(d). A 135.293 check also satisfies 61.56 and 61.58, and an IPC satisfies 61.57(c). A competency check is matched to your fleet types and your check airman roster; a self-signed or out-of-fleet check is refused. The checked box on Form 8410-3 is read deterministically. A held check becomes a review item that names the fix. A check in its grace month is never shown as cleared; a qualified reviewer settles the reading. A date FileFlo cannot read is refused as unknown, and a date your team enters is recorded as your input. The Part 111 pilot records review holds a release until your Director of Operations or Chief Pilot closes it. Crew resource management, emergency and hazmat training are tracked and cited. Base months are entered with their source and reviewed by a second person, and both names are shown. Recency under 135.247 is computed from the takeoffs and landings you log.

Every trip, reviewed.

Plan a trip and FileFlo returns cleared or blocked for each crew member and the aircraft. Each block names the missing record, its holder and its expiry, with the rule cited. The Part 111 pilot records review holds the release until your Director of Operations or Chief Pilot closes it. A check in its grace month is never shown as cleared. FileFlo reports readiness, and the authority to release the flight stays with your Director of Operations.

The aircraft and the operation.

The operation and aircraft facts you give decide which requirements apply. The 91.409 annual is watched for each aircraft on a 12-calendar-month cycle; the 100-hour uses your meter readings. Registry details fill from the FAA aircraft file. OpSpecs, manuals, letters of authorization, management personnel records, maintenance program records, SMS documents and drug and alcohol program documents are kept on file with their status. The 91.411, 91.413, ELT and 135.185 timers are timed and watched. AD compliance, MEL deferrals, life-limited parts and TBO are tracked in a ledger you enter and attest complete as of a date, with an append-only event log.

Beside what you use today.

• Your scheduler. Keep it. FileFlo computes each date from the training record under 135.293, 135.297, 135.299 and 135.351, shows the rule and the document, and names what is missing.
• Your auditor. FileFlo prepares what Wyvern and ARGUS ask for from your own records: an export as of one date, prepared for the audit, that tags each record with the Wyvern Wingman Standard section it supports.
• Your training records. The training provider keeps one record, the check airman another, and the medical sits with the pilot. FileFlo brings them into one status per pilot, with the rule cited.
• Your SMS. Keep it. FileFlo keeps your SMS documents on file with their status.
• Your maintenance tracker. Keep it. FileFlo watches each aircraft's annual and keeps your maintenance program records on file.
• Your consultant. Your consultant brings judgement and experience. FileFlo keeps the records and the evidence behind them in order between visits.

Nothing goes out until you say so.

Nothing goes to your pilots until you switch it on. An item opens 45 days before a check, medical or annual comes due. Alerts go out at 90, 60, 30 and 7 days before a check, medical, inspection or dated record lapses. Once you switch it on, the pilot and the office are asked at 45, 14 and 3 days before and 1 day after, with crew-check office copies to the Director of Operations. Trip readiness is advisory; your Director of Operations decides. The in-app assistant shows you the full action before it does anything. Where a reading is unsettled, it stays conservative until a qualified reviewer settles it.

Start with your crew records.

Getting started, and your data.

Upload your records or connect your cloud storage and import with a click. Pilots send medicals through their own portal link. Ramp-check mode works offline, so each pilot's status and records open on the ramp without a signal. A signed-in user sees only their own company's records. More on the security page.

Questions