Survey-ready without replacing your EHR.

One condition-level gap puts your certification at risk.

Your EHR runs the visit. But the §484 evidence a surveyor asks for is scattered across email, a shared drive, and a binder nobody's updated since the last survey.

If a state surveyor walked in right now, could you prove it?

• Can you show a current §484.80 competency evaluation for every aide on the schedule?
• Is there a documented patient-rights notice (§484.50) on every active admission?
• Can you produce signed plans of care (§484.60) for your full census in under an hour?
• Do you know which caregiver licenses or TB tests expire in the next 30 days?
• Is the comprehensive-assessment / recert cadence (§484.55) current for every patient?
• Do you have the QAPI documentation (§484.65) a surveyor expects to see?
• Can you generate a §484 Conditions-of-Participation binder on demand?
• Would your clinical records (§484.110) survive a chart-by-chart spot check?

Two tiers. No per-caregiver fees.

5-day free trial on both tiers. No credit card required. No per-caregiver, per-patient, or per-visit fees. Cancel anytime.

Running 10+ branches or a multi-state agency group? FileFlo Enterprise →

Home health, hospice & SNF compliance.

Healthcare compliance in the United States is anchored in the Code of Federal Regulations, with the heaviest documentation burden falling on home health agencies, hospices, and skilled nursing facilities. The Conditions of Participation for home health agencies are codified at 42 CFR Part 484, while skilled nursing facility requirements live at 42 CFR Part 483, and hospice Conditions of Participation are codified at 42 CFR Part 418. Each section requires written, retrievable evidence of clinician credentials, comprehensive patient assessments, plans of care, and quality-assurance records, exactly the documentation surveyors demand on entry.

Layered on top of CMS Conditions of Participation, HIPAA's Privacy and Security Rules at 45 CFR Part 164 mandate documented administrative, physical, and technical safeguards plus an auditable trail of every PHI access event. HIPAA Privacy Rule violations can reach $50,000 per violation (45 CFR §160.404, 2026 inflation-adjusted), with annual caps that scale into the millions for sustained non-compliance.

When CMS or a state survey agency arrives, the procedural framework at 42 CFR Part 488 governs the survey itself: what evidence surveyors request, how findings are documented, and how enforcement remedies (denial of payment, civil money penalties, termination) escalate. FileFlo's compliance taxonomy maps every classified document to the specific CFR section that demands it, so a surveyor asking for "the most recent comprehensive assessment under §484.55" gets an answer in seconds, not a frantic three-cabinet search.

Built against the surveyor's checklist, not a generic abstraction.

Chad Griffith, Founder & CEO of FileFlo, built FileFlo's healthcare rule packs against the actual CMS Conditions of Participation and the state-survey process at 42 CFR Part 488, mapping every document to the exact §484, §418, or §483 citation a surveyor cites. That regulatory specificity is why FileFlo can sit on top of an agency's existing EHR and storage and still speak the language a state surveyor uses, with no migration and no clinical-charting overlap.