FileFlo partner program
Introducing the FileFlo Compliance Department. Refer the clients who need it.
FileFlo's compliance team runs a trucking company's or a Part 135 operator's compliance work every week, for a flat monthly price. Insurance agencies, factoring companies, ELD resellers, accountants and aviation insurance brokers refer the clients who need it. For each client who starts a department, FileFlo pays the partner a referral fee equal to one full month.
- Referral fee
- $1,500 to $2,500
- per department, one full month
- Tracking
- 90 days
- from the client's first click
- Cost to you
- $0
- your client pays the published price
Who partners with FileFlo
The people an owner already trusts, who see the moment compliance turns into a cost.
Insurance agencies that write trucking
You see the renewal increase, the cancellation notice and the underwriter's questions about a client's safety record before anyone else does.
Aviation insurance brokers
You see Part 135 operators at renewal, when underwriters ask about training, pilot records and audit results.
Factoring companies
You see the carriers whose authority, insurance or safety rating puts their invoices, and your advance, at risk.
ELD and telematics resellers
You see the hours-of-service violations and the unassigned driving before a roadside inspection does.
Accountants and CPAs who serve trucking
You see the penalty notice, the audit letter and the compliance hire the owner cannot fit in the budget.
What the department does for your clients
The FileFlo compliance team does the work with FileFlo's software. The owner sends records and approves filings; everything else is FileFlo's job.
Trucking
FileFlo Compliance Department
- Builds and maintains every driver qualification file.
- Collects documents from your drivers and your office, and chases renewals and missing records with upload links.
- Tracks medical cards, CDLs, MVRs, Clearinghouse queries, drug and alcohol testing and FMCSA filings, and gets each one done before it is due.
- Keeps your audit packet ready.
- Answers the auditor's document requests.
- Sends the owner a monthly compliance report.
- Reviews hours-of-service logs once your ELD is connected.
$1,500 a month for up to 15 trucks. $2,400 a month for 16 to 25 trucks.
The trucking departmentAviation, Part 135
FileFlo Aviation Compliance Department
- Runs the crew-records side of your Director of Operations, Chief Pilot and Safety Manager jobs.
- Files training-center records as they arrive.
- Plans recurrent training and medicals, and chases each one before it is due.
- Prepares your Pilot Records Database reports for your PRD user to submit.
- Keeps the monthly ARGUS and Wyvern upkeep list.
- Sends the owner a monthly report.
$2,500 a month for up to 10 aircraft.
The aviation departmentWhy it protects your book
Fewer cancellations
Carriers lose coverage and contracts over records they cannot show: a failed audit, a Conditional rating, a driver with no valid medical card on file. The department keeps driver files, drug and alcohol testing, renewals and filings current every week, so the records are there when they are asked for.
Better renewal positions
Underwriters price what they can see: safety ratings, inspection results and audit outcomes. A client whose compliance is run every week goes into renewal with a monthly compliance report and an audit packet that is kept ready.
A reason to call that is not a premium
You bring the client an answer to the problem behind the rate increase. The relationship stays yours. FileFlo runs the compliance work and never sells insurance.
When to send your link
- A renewal that comes back with a rate increase.
- A cancellation or non-renewal notice.
- A Conditional or Unsatisfactory safety rating.
- A failed audit, or an audit letter on the desk.
- A new authority heading into its new entrant safety audit.
- A Part 135 operator facing an FAA inspection, an ARGUS or Wyvern audit, or the Part 5 SMS deadline.
The referral fee
One full month of the department, paid to you for each client who starts one. Managed department deals only: software plans and the Setup on its own earn no fee.
| Department | Size | Your fee |
|---|---|---|
| FileFlo Compliance Department | Up to 15 trucks | $1,500 |
| FileFlo Compliance Department | 16 to 25 trucks | $2,400 |
| FileFlo Aviation Compliance Department | Part 135, up to 10 aircraft | $2,500 |
- Trucking: once the client's second monthly payment clears.
- Aviation: once the client's 3-month prepayment clears.
- Annual plans: 31 days after the annual payment clears.
- Paid by ACH, after FileFlo has your W-9. There is no cost to you, ever.
How tracking works
01
Apply below
Your partner code and your links appear as soon as you apply, and arrive by email.
02
Share your link
Send it to a client at the moment it matters, or put it in your renewal and onboarding emails. Tell the client you receive a referral fee.
03
90 days from the click
Your code is kept with the client's browser for 90 days from the first click, and the first partner link a client clicks is the one that counts.
04
Recorded on the order
When the client starts a department, your code is written onto the client's order and account, and the fee is computed from the client's payments.
Partner terms
1. What earns a referral fee
A client you refer through your partner link buys a FileFlo Compliance Department or a FileFlo Aviation Compliance Department within 90 days of first clicking your link. Software plans, the Audit-Ready Setup bought on its own and every other FileFlo product earn no fee. One fee per client.
2. The amount
$1,500 for a trucking department for up to 15 trucks, $2,400 for a trucking department for 16 to 25 trucks, and $2,500 for an aviation department.
3. When and how it is paid
By ACH, after FileFlo has your W-9. Trucking: once the client's second monthly payment clears. Aviation: once the 3-month prepayment clears. Annual plans: 31 days after the annual payment clears. If FileFlo refunds the payment a fee depends on, no fee is owed for it.
4. No cost to you
You pay nothing and buy nothing. Your client pays FileFlo's published price, including any launch pricing in effect when they buy.
5. Disclosure to your client
You tell each client you refer, before they buy, that you receive a referral fee from FileFlo.
6. Your licensing rules
The fee is paid for referring a compliance service. It is not paid for selling, soliciting or negotiating insurance, it is not conditioned on any insurance purchase, and it does not depend on any policy, placement or premium. You confirm that you may accept it under the laws, regulations and licensing rules that apply to you (for an insurance producer, the insurance laws of each state where you are licensed) and under your agency, carrier and employer agreements. You do not share the fee with a client or offer it as an inducement to buy insurance. If your rules do not allow a fee, you may still refer clients and decline it.
7. What does not earn a fee
Referring yourself, your own business or a business you own or control. A client who was already a FileFlo lead or in conversation with FileFlo before your first click. A referral made through misleading statements or unsolicited bulk messages.
8. Tracking
A referral is tracked when the client clicks your partner link and buys within 90 days on the same browser. The first partner link a client clicks is the one that counts. If a referral you made is not tracked, write to FileFlo within 30 days of the purchase and FileFlo reviews it in writing.
9. How you describe FileFlo
Use FileFlo's published descriptions and prices. Do not promise a safety rating, a renewal, a premium or an audit result on FileFlo's behalf. You are an independent referral partner, not FileFlo's agent or employee.
10. Changes and ending
Either side may end the partnership by email. Fees earned before the end are paid. FileFlo may change these terms for referrals made after a change, with 30 days of notice by email.
Get your partner link
Apply once. Your partner code and links appear as soon as you apply, with a copy by email.
Questions about the program go to a dedicated partner contact at sales@getfileflo.com, and are answered in writing.