Interstate carriers, 1 to 50 trucks
Driver files, filings and deadlines, your public record and the audit packet, with what is missing and who owes it.
FileFlo for carriersRunning another kind of operation? Talk to us.
Build your fleet. We'll back the office.
FileFlo reads your FMCSA record every day, builds and checks every driver's file against the rule, keeps your filings and deadlines in view and has your audit packet ready. More support behind the office means more of your attention on growing the business.
You approve what goes out. Nothing reaches your drivers until you switch it on.
The office work behind a growing fleet.
Your public record
Reads your FMCSA record from your USDOT number every day and opens a work item if your authority goes inactive or your insurance filing drops.
Driver files
Builds each driver's qualification file in the order the rule lists it, cites every requirement and marks what is on file and what is missing.
Records in, checked
Reads each record you add, dates it, files it to the rule it satisfies and holds anything that fails, with the fix named.
Filings and deadlines
Keeps UCR, 2290, IFTA and IRP deadlines in view, along with every renewal and who owes what.
Audit ready
Keeps a packet organized to the regulations, with a sealed link you can share with an inspector and a record of every action.
Part 135 on-demand operators
Crew qualifications, trip readiness, aircraft, operation documents and the audit packet, with the record and the rule behind each answer.
FileFlo for operatorsChecked before it counts.
More support only helps if you can trust the work. Every answer FileFlo gives shows the record and the rule behind it.
- Each record you add is read, dated and filed to the rule it satisfies. Anything that fails is held, with the rule and the fix named.
- Only accepted records count as on file.
- Work your office does is recorded too: the annual review signed in the app, the medical examiner registry check, the Clearinghouse query date.
- The in-app assistant shows you the full action before it does anything.
- Add a driver and the file starts with its list and its clock. A driver who leaves drops off the watched list.
Product evidence
Follow one driver's file from start to finish. See the requirements cited for that driver, a medical card held because it carries another person's name, the rule it failed and what fixes it, then the audit packet with the corrected record in place. Shown with demonstration data on a test carrier.
What the DOT record check is, and is not.
- FileFlo is a private software company, not a government agency. No agency referred you here.
- The free check reads the public FMCSA record anyone can look up with a DOT number. It does not see your driver files or anything private.
- FileFlo never asks for your FMCSA PIN or your Login.gov sign-in.
- Running the check costs nothing.
- Plans are on the page: Setup is $499 once and includes 30 days of Core. Core is $199 a month for 1 to 15 trucks. Fleet is $399 a month for 16 to 50 trucks.
How FileFlo works with your team.
FileFlo works alongside the people and providers you already rely on. It does the records work and shows what is outstanding. The decisions, the sign-offs and the authority to operate stay with you.
For carriers
Your consortium, your MVR provider and the Clearinghouse keep their work. FileFlo tracks each one, shows when it is due and files the result you send. UCR, 2290, IFTA and IRP stay in view, and each item closes when you confirm you filed. Records come in by upload, a ZIP, each driver's own phone link or your cloud folders. Bring your consultant.
For operators
Your scheduler, your maintenance tracker and your SMS keep their place. FileFlo keeps your SMS documents and maintenance program records on file with their status, watches each aircraft's annual, and brings each pilot's training and check records into one status with the rule cited. Records come in by upload or from your cloud storage, and pilots send medicals through their own link. Your Director of Operations makes the operational decision.
Proof
Check us before you pay.
- Your own record first. Enter your USDOT number and see what the public FMCSA record shows, free, with no signup: Check my DOT record.
- Read the walkthrough on a test carrier, from the first upload to the audit packet: See how FileFlo works.
- The price, the refund and exactly when your card is charged, in writing before you pay.
- Anyone holding a packet you issue can check its fingerprint on a public page to confirm it is the snapshot you issued.
- Every piece of human work FileFlo owes you is a tracked, dated obligation you can see.
- FileFlo is a private company, and no agency referred you here.
Check the reasoning yourself.
- Every pilot's status and every trip review shows the record and the rule behind it.
- A check in its grace month is never shown as cleared; a self-signed or out-of-fleet check is refused, with the reason.
- Read how a trip is reviewed, from the records to the release decision: See how FileFlo works.
- Pricing is by written quote. Ask for one and a person at FileFlo answers in writing.
Plans and setup.
Carriers
Audit-Ready Setup, $499 once.
From your USDOT number and the records you send, FileFlo builds your gap report, each driver's file and a sealed audit packet with a 30-day inspector link, and includes 30 days of Core.
Your 14 calendar days start once we have your USDOT number, the name of at least one driver and one usable record, and they never pause. If your files are not organized and audit-retrievable by the end of them, the $499 comes back.
Ask for the Setup, $499The button opens a short request form, and a person at FileFlo answers in writing with the terms.
Then: Core, $199 a month for 1 to 15 trucks, or Fleet, $399 a month for 16 to 50, if you continue. Talk to us about Core or Talk to us about Fleet.
Operators
Pricing is by written quote. Tell FileFlo how your operation runs and a person answers in writing. Asking costs nothing.
Request an aviation quotePricing is by written quote. FileFlo reports readiness, and your Director of Operations makes the operational decision.
How you start.
- 01
Check my DOT record. It is free and reads the public FMCSA record.
- 02
Send what you have: photos, scans, a ZIP, or a driver's own phone link.
- 03
See what is missing and who owes it, and hand over the packet when someone asks. You approve what goes out.
Questions
What does FileFlo do?
For a carrier, FileFlo reads your FMCSA record every day, builds and checks each driver's file against the rule, keeps your filings and deadlines in view and keeps the audit packet ready. For a Part 135 operator, it computes each pilot's checks and medical from your records, reviews each trip for crew and aircraft, keeps your operation documents on file and keeps the audit packet ready. Every answer shows the record and the rule behind it. You approve what goes out, and the decisions stay with you.
What does it cost?
For carriers, Setup is $499 once and includes 30 days of Core. Then Core is $199 a month for 1 to 15 trucks, or Fleet $399 a month for 16 to 50, if you continue. For Part 135 operators, pricing is by written quote, and asking for one costs nothing.
What do you need from me?
Your USDOT number, the name of at least one driver and one usable record; then the records you hold, as phone photos, scans, a ZIP, or through each driver's phone link.
Who checks the work?
The rule does, and then you do. A record that fails a rule becomes one review item naming the failed rule and the fix; a held record never closes an obligation. The reviewer of a driver's annual review signs the note in the app, and a driver cannot review their own record. The in-app assistant shows you the full action and acts only when you approve it. Each regulated act a document evidences goes into an append-only ledger.
Does FileFlo contact my drivers?
Only when you say so. You switch each routine on and choose who hears, how and when, or choose to review every message first. The hourly list shows what is due and who owes it.
Can I email records in?
Yes. Your company has its own inbox address, and your office reviews each emailed record before it is filed.
What happens when it reads something wrong?
The record is held for review, and one review item names the failed rule and the fix. A held or unreadable record never closes an obligation.
What happens to my data?
A signed-in user sees only their own company's records and files. Personal data stays out of logs and error text. More on the security page.
How is aviation priced?
By written quote. Request one, tell FileFlo how your operation runs, and a person at FileFlo answers in writing. Asking costs nothing.