Checking your FMCSA truck count.
Trucking · FileFlo Compliance Department
We take the compliance work off your plate.
FileFlo builds your driver files, chases your renewals and keeps your audit packet ready. The price goes by your fleet size. FileFlo builds your files at the start, with no separate Setup fee.
- 8 to 12 trucks: $900 a month for 3 months, then $1,500.
- 13 to 15 trucks: $1,500 a month. Start by Dec 31 and it stays $1,500. From Jan 1 it's $1,950.
- 16 to 25 trucks: $2,400 a month. Start by Dec 31 and it stays $2,400. From Jan 1 it's $2,950.
- 26 to 50 trucks: $3,500 a month by written quote, first month free if you start by Dec 31.
- 51 to 100 trucks: $5,000 a month by written quote, first month free if you start by Dec 31.
- Every driver file built, then kept complete as records come in.
- FileFlo texts and emails your drivers directly about medical cards and CDLs, before they run out.
- MVRs and drug and alcohol tests asked for from your own providers, and chased until the record is on file.
Introducing the FileFlo Compliance Department
Introductory launch pricing through December 31, 2026
The Compliance Department is a new managed service on the FileFlo platform, the same platform that already builds driver files, tracks renewals and keeps audit packets ready. Run 8 to 12 trucks, start by December 31, 2026, and your first 3 months are 40% off. On a written quote at 26 to 100 trucks, a start by December 31, 2026 gets the first month free.
- 8 to 12 trucks: $900 a month for 3 months, then $1,500.
- 13 to 15 trucks: $1,500 a month. Start by Dec 31 and it stays $1,500. From Jan 1 it's $1,950.
- 16 to 25 trucks: $2,400 a month. Start by Dec 31 and it stays $2,400. From Jan 1 it's $2,950.
- 26 to 100 trucks, by written quote: First month free, then $3,500 a month at 26 to 50 trucks; first month free, then $5,000 a month at 51 to 100 trucks.
Onboarding follows a defined process, with one point of contact at FileFlo. At 90 days we review results with you.
Applied automatically at checkout on the monthly plan for 8 to 12 trucks, and the free first month is written into the quote at 26 to 100 trucks. Your price lock and first month back guarantee are unchanged; on a free first month there is nothing to refund: if FileFlo does not deliver in month 1, cancel before month 2 and you never pay. Launch pricing ends December 31, 2026.
FileFlo starts at most 2 new compliance departments a week, so each one is built properly. Onboarding takes about 10 hours of FileFlo's time. Starts are on Mondays.
Prefer to run it yourself? Software starts at $199 a month up to 15 trucks, and $399 from there to 50.
Who does the work
It is run by FileFlo, with Chad Griffith as your point of contact.
Write to sales@getfileflo.com or text (844) 543-5064, and FileFlo answers in writing. Your point of contact is Chad Griffith.
Every compliance department has one owner at FileFlo: Chad Griffith, your point of contact. With FileFlo's software, he works your files on the department's weekly schedule, answers the auditor's document requests from your audit packet, and sends your monthly report. You write to one place and get answers in writing.
How it starts
- 1.The day you pay, FileFlo opens your account from your USDOT number and emails your sign-in link.
- 2.FileFlo reads your FMCSA record, inspections and filings, and sends the list of what to send, built from your own record.
- 3.You send what you have, as it is: phone photos, scans or a ZIP. Each driver can send from their own phone link.
- 4.Each record is filed to its driver and the rule it satisfies. The gap report names what is still missing and who owes it.
- 5.The weekly schedule starts: every record that expires in the next 60 days is requested with an upload link.
FileFlo · Monthly compliance report
SampleSample Carrier LLC · 9 trucks, 9 drivers
September 2026 · demonstration data
- Audit packet
- Ready
- Driver qualification files
- 9 of 9 complete
- Authority and insurance filing
- Active, checked daily
Done this month
- 2 medical certificates renewed and filed
- 1 annual driving record review completed
- 9 Clearinghouse annual queries run and filed
- 1 random drug test selection completed and filed
- Carrier packet sent to 2 brokers
Due in the next 60 days
- CDL renewal, driver 4
- Nov 12
- Medical certificate, driver 7
- Nov 30
- UCR 2027 registration
- Dec 31
Waiting on you
Authorize the UCR 2027 filing. The fee is billed at cost.
Up to 15 trucks: your insurance line
Measured against the line you already pay.
Insurance for 10 trucks, at the national average
$94,590
a year
The FileFlo Compliance Department
$18,000
a year at $1,500 a month; $15,000 on annual
Insurers and brokers read your inspection record. A failed audit or a Conditional rating is on that record when your policy renews, and the insurance line is where it costs you. The department keeps the record an auditor reads in order: FileFlo builds and maintains every driver file, chases every renewal before it is due, keeps the audit packet ready and answers the auditor's document requests.
Source: ATRI's 2025 operating costs: insurance at $0.110 a mile over 85,991 miles a truck, the national average, not your premium.
16 to 25 trucks: the hire you would make
A compliance department, without the hire.
An in-house DOT compliance manager
$90,000
a year, in salary alone
The FileFlo Compliance Department, 16 to 25 trucks
$28,800
a year at $2,400 a month; $24,000 on annual
The driver files, the renewals, the chasing and the audit packet come off your desk for about a third of that salary. 26 to 50 trucks, $3,500 a month; 51 to 100 trucks, $5,000 a month, by written quote.
Source: ZipRecruiter's average pay for a DOT compliance manager, $89,948 a year (August 2025).
Four ways to get the work done
Priced like software. Measured against your insurance line.
At 10 trucks, insurance runs about $94,590 a year at the national average. Insurers and brokers read your inspection record. A failed audit or a Conditional rating is on that record when your policy renews, and the insurance line is where it costs you. FileFlo's first year with Core is $2,688, 2.8% of that line. The FileFlo Compliance Department is $18,000 a year at $1,500 a month, 19% of it, and its team does the work.
Do it yourself
$0
in fees. Paid in your evenings.
- Driver files
- You build and keep them
- Renewals and expirations
- You remember every date
- When the auditor writes
- You pull it together
- Written guarantee
- None
Run it yourself
FileFlo: Setup, then Core
$2,688
the first year: $499 for the Setup, then $199 a month. At 10 trucks, $20 a truck a month, $6.54 a day.
- Driver files
- Built for you in the Setup from the records you send, then kept current
- Renewals and expirations
- Everything due in 45 days in front of you, and the requests to your drivers once you switch them on
- When the auditor writes
- The packet, indexed to the regulations, on demand
- Written guarantee
- 30 days, every dollar back on the Setup, and 12 months back if an auditor finds a record missing from a file FileFlo shows complete
Done for you
FileFlo Compliance Department
$18,000
a year at $1,500 a month, up to 15 trucks, Setup included. $15,000 on annual.
- Driver files
- FileFlo builds and maintains every one
- Renewals and expirations
- Chased with upload links until they arrive
- When the auditor writes
- FileFlo answers the auditor's document requests
- Written guarantee
- First month back, and 12 months back if an auditor finds a record missing from a file FileFlo shows complete
A compliance consultant
$3,000 to $10,000
a year, or $50 to $200 an hour. Gathering the paperwork is still yours.
- Driver files
- Reviewed when you send them
- Renewals and expirations
- You remember every date
- When the auditor writes
- Advice on what to pull
- Written guarantee
- None
Other ways to buy parts of the work: done-for-you driver file services at $49 per driver a month ($490 a month at 10 drivers), consultants at $3,000 to $10,000 a year, and managed safety programs from $199 a month. FileFlo's department is one price for the fleet, never per driver, and FileFlo does the work itself: the files, the renewals and the auditor's requests. Annual billing on the department saves $3,000.
Sources: ATRI's 2025 operating costs: insurance at $0.110 a mile over 85,991 miles a truck, the national average, not your premium. AIST's published managed safety program tiers, from $199 a month (read September 2026). My Safety Manager's published price, $49 per driver a month (read September 2026). FileFlo market research, September 2026: consultants quote $3,000 to $10,000 a year, or $50 to $200 an hour. FileFlo figures from the price card; the per-truck figures assume 10 trucks.
For 16 to 25 trucks: four ways to get the work done
Priced like software. Measured against a hire.
Do it yourself
$0
in fees. Paid in your evenings.
- Driver files
- You build and keep them
- Renewals and expirations
- You remember every date
- When the auditor writes
- You pull it together
- Written guarantee
- None
Run it yourself
FileFlo: Setup, then Fleet
$4,888
the first year: $499 for the Setup, then $399 a month. At 20 trucks, $20 a truck a month, $13.12 a day.
- Driver files
- Built for you in the Setup from the records you send, then kept current
- Renewals and expirations
- Everything due in 45 days in front of you, and the requests to your drivers once you switch them on
- When the auditor writes
- The packet, indexed to the regulations, on demand
- Written guarantee
- 30 days, every dollar back on the Setup, and 12 months back if an auditor finds a record missing from a file FileFlo shows complete
Done for you
FileFlo Compliance Department
$28,800
a year at $2,400 a month, 16 to 25 trucks, Setup included. $24,000 on annual.
- Driver files
- FileFlo builds and maintains every one
- Renewals and expirations
- Chased with upload links until they arrive
- When the auditor writes
- FileFlo answers the auditor's document requests
- Written guarantee
- First month back, and 12 months back if an auditor finds a record missing from a file FileFlo shows complete
Hire a DOT compliance manager
$90,000
a year in salary alone, before benefits, a desk and the day they quit.
- Driver files
- Your hire
- Renewals and expirations
- Your hire
- When the auditor writes
- Your hire
- Written guarantee
- None
Sources: ZipRecruiter average pay for a DOT compliance manager, $89,948 a year (August 2025). FileFlo figures from the price card; the per-truck figures assume 20 trucks.
What the department does
What comes off your plate.
- 1Every driver file built, then kept complete as records come in.
- 2FileFlo texts and emails your drivers directly about medical cards and CDLs, before they run out.
- 3MVRs and drug and alcohol tests asked for from your own providers, and chased until the record is on file.
- 4Annual Clearinghouse queries run for you once you name FileFlo in the Clearinghouse.
- 5Past-employer requests and insurance certificates asked for and filed.
- 6Vehicle files kept, with annual inspections chased from your shop.
- 7New hires, accidents, roadside inspections and positive tests tracked step by step, with the clocks and reminders sent to you.
- 8Your audit packet kept ready, and the auditor's document requests answered from it.
- 9A compliance report in your inbox every month.
What we do each week
The work runs on a schedule.
- Monday
- Every record that expires in the next 60 days is checked, and the requests for it go out with upload links.
- Every day
- New documents are filed to the right driver the day they arrive, and each driver's file stays complete.
- Through the week
- Clearinghouse queries are run, MVRs and drug and alcohol tests are asked for from your providers, medical cards are chased ahead of their due dates, and missing records are chased until they arrive.
- When an auditor writes
- FileFlo answers the document request from your audit packet, which is kept ready.
- Month end
- The owner's monthly compliance report.
What you do
What stays yours.
- To get started
- Send driver names and the records you have, click once so FileFlo can write to your drivers, name FileFlo in the FMCSA Clearinghouse and buy your query plan.
- What only you can sign or submit
- Annual driver reviews, repair certifications, DataQs requests and government filings. Filing fees are billed at cost.
- Hours of service
- Your ELD stays yours, and FileFlo does not review your logs today. Log review and the fuel and trip papers behind it stay with you.
- Policies and training
- Writing your drug and alcohol policy and handing it to your drivers, your driver handbook, and training your supervisors and dispatchers. FileFlo files and tracks what you have, but does not write the policy or give the training.
- People
- Driver coaching, discipline and safety meetings. When a driver leaves: taking them off the testing pool and the Clearinghouse, and keeping the file as long as the rule says.
- After an accident
- Telling your insurer and deciding whether it was preventable. FileFlo runs the clocks and reminders.
- Your providers
- Your consortium runs your random testing, and your MVR provider and test sites do the pulls and the tests.
The guarantee
In writing, on the work FileFlo does.
If an auditor finds a required record missing from a driver file FileFlo shows complete, FileFlo refunds your last 12 months.
First month back: if you are not happy after your first month, FileFlo refunds that month.
The terms, in full
If an FMCSA auditor or investigator, during a safety audit, compliance review or investigation, finds a record required in a driver qualification file (49 CFR 391.51) missing for a requirement FileFlo showed as complete for that driver on the day of the audit, FileFlo refunds the FileFlo Compliance Department fees you paid for the 12 months before the audit. FileFlo shows a requirement complete only when a record that satisfies it is on file in FileFlo. A requirement FileFlo showed as missing, due or not established does not qualify. To claim, send the auditor's written finding to sales@getfileflo.com within 60 days of the audit; FileFlo refunds within 14 days of confirming it. First month back: if you are not happy with the FileFlo Compliance Department, email sales@getfileflo.com before your second month begins and FileFlo refunds your first month within 14 days of your email. On the monthly plan that is your first monthly charge, and the plan is cancelled so the second month is never billed. On the annual plan FileFlo refunds the whole annual charge (the first month and the 11 months not yet used) and the plan ends. The Audit-Ready Setup is included.
Frequently asked
Questions about the department
I already have a guy for this. Why FileFlo?
Keep him. FileFlo is the file he works from: every driver's file built to the rule, every date in front of both of you, and the audit packet on demand. The packet he hands an auditor is the same one you can pull yourself.
Can we talk it through before I buy?
FileFlo sells in writing, so every answer is in one place you can read again. Ask about the offer at sales@getfileflo.com and a person at FileFlo answers you in writing. The free finding sheet shows what FileFlo reads from your own record before you pay anything.
Who is FileFlo?
A private software company, not a government agency. FileFlo never asks for your FMCSA PIN, never files in your name without your approval, and never sends your drivers anything until you switch it on. See the work before you buy: a sample audit packet, and how FileFlo handles your data, are linked beside every price.
Can I cancel?
Monthly is month to month. Cancel from your billing settings.
How long does the launch price last?
Start by Dec 31 and keep today's price for as long as you stay subscribed. If you cancel and come back after December 31, you pay the price of the day.
What is introductory launch pricing for the Compliance Department?
At 8 to 12 trucks, a start by December 31, 2026 on the monthly plan gets 40% off the first 3 months: $900 a month instead of $1,500, applied automatically at checkout. From month 4 the regular monthly price applies. On a written quote at 26 to 100 trucks, a start by December 31, 2026 gets the first month free, written into the quote, then $3,500 a month at 26 to 50 trucks and $5,000 a month at 51 to 100 trucks. At 13 to 25 trucks the department is billed at list from the first month: $1,500 a month at 13 to 15 trucks and $2,400 a month at 16 to 25.
Does launch pricing change the price lock or the guarantee?
No. Start by December 31, 2026 and you keep today's list price for as long as your plan stays active, and the first month back guarantee is the same. The launch discount comes on top of both. Where the first month is free (aviation, and written quotes at 26 to 100 trucks), there is nothing to refund: if FileFlo does not deliver in month 1, cancel before month 2 and you never pay.
Does launch pricing apply to the annual plan?
No. The annual plan is already the lowest first-year cost: $15,000 a year for up to 15 trucks, and $24,000 for 16 to 25.
What happens at 90 days?
We review results with you: what was built and filed, what was fixed, and what is due next. Your point of contact runs the review.
Is there an annual price?
$15,000 a year, paid once: two months free against $18,000 at the monthly price.
What if I run more than 15 trucks?
16 to 25 trucks: $2,400 a month for 16 to 25 trucks, or $24,000 a year on annual, with the same work, the same guarantees and the Setup included. Pick 16 to 25 trucks on the order form. Above 25 trucks: 26 to 50 trucks, $3,500 a month; 51 to 100 trucks, $5,000 a month, by written quote. Start by December 31, 2026 and the first month is free, written into your quote: $3,500 a month from month 2 at 26 to 50 trucks; $5,000 a month from month 2 at 51 to 100 trucks. Ask through the request form and FileFlo answers in writing.
Is the Audit-Ready Setup included?
Yes. The Audit-Ready Setup is included in the FileFlo Compliance Department, with no separate $499. First month back: if you are not happy after your first month, FileFlo refunds that month.
Who does the work?
FileFlo, with Chad Griffith as your point of contact. Chad works the files, the requests and the renewals; FileFlo's software keeps every record, date and request tracked.
What happens after I pay?
FileFlo creates your account from your USDOT number and emails a sign-in link to the address you used at checkout. The Setup starts, and your compliance department starts work.
26 to 50 trucks, $3,500 a month; 51 to 100 trucks, $5,000 a month: ask for a written quote. Questions: sales@getfileflo.com
Start your compliance department.
FileFlo builds your files at the start, with no separate Setup fee. Your USDOT number is all the checkout needs: it reads your fleet size and shows your one price.
FileFlo starts at most 2 new compliance departments a week, so each one is built properly. Onboarding takes about 10 hours of FileFlo's time. Starts are on Mondays.