Core · 1 to 15 trucks
$199 a month, or $1,990 a year
What Core keeps current
- Reads your FMCSA record from your USDOT number every day, and opens an open item if your authority goes inactive or your insurance filing drops, closing it when the record is restored.
- Files every document you send against the 49 CFR section it satisfies: phone photos, scans, a ZIP, each driver's own phone link, or your cloud folder imported with a click and checked on a schedule after that. Records emailed to your company's own inbox address are filed against the rule.
- Keeps each driver's qualification file in the order the federal rule lists it (49 CFR 391.51), with every requirement cited: the medical card and its National Registry note, the CDL and its class, the annual review in its two parts (the driving record and a review note the reviewer signs in the app), the annual Clearinghouse query date, the road test or its CDL equivalent, and the prior-employer investigation due 30 days after a hire.
- Builds new hires' files from your driver list (CSV) or a per-hire intake form, and drafts the 391.23 request to each prior employer for you to send, with the good-faith effort recorded.
- Holds any record that fails a rule, with one open item naming the rule and the fix; a held record never counts as on file.
- Shows you, every hour, everything missing or due within 45 days, and warns the person who uploaded a document at 90, 60, 30 and 7 days before it expires.
- Asks drivers and the office for renewals at 45, 14 and 3 days before the due date and 1 day after, with an upload link that closes the item; requests missing records the day they are found and again at 7, 14 and 30 days; and tells the owner every week while anything stays open. Reminds the office each quarter that random testing is due.
- Office: your FMCSA insurance filing status and the policies on file with their expiry dates, the carrier packet brokers ask for as a time-limited link that shows when it was opened, and broker and shipper document requests that arrive by email, drafted for you to approve with one tap.
- Tracks UCR, 2290, IFTA and IRP and closes each when you confirm you filed.
- Keeps the accident register under 390.15 with the post-accident testing decision under 382.303 recorded for each event.
- A gap list that names what is missing, the rule that requires it and who owes it.
- Maintenance records, DVIRs and roadside inspection reports filed against the truck, and your inspection history read from the FMCSA record with its source and date.
- Gives each truck its cited obligations, the 396.17 annual inspection, the 396.3 records, registration and the IRP cab card, each with an upload link and a due date, tracks your insurance filing for the carrier, and opens the 15-day repair certification after a roadside inspection with violations.
- The audit packet on demand, indexed to the regulations, with a sealed inspector link you can revoke, an inspector copy and an insurer copy, drug and alcohol records as a count, and a public page that confirms a packet is the copy you issued.
- Drivers who leave drop off the watched list. Drivers and trucks grouped by terminal. Records are kept for the retention period after a driver leaves, and FileFlo tells you when they can go.
- Adds your company's own rules on top of the regulation, such as a shorter interval or a requirement the regulation does not have; a company rule never exempts anyone from a regulatory requirement.
- Roles for the owner, an admin, a compliance manager, a safety manager and a read-only auditor, with invites by email. No document or user cap.
- Support from FileFlo by email; every piece of human work FileFlo owes you is a tracked, dated obligation you can see. A monthly compliance summary by email.
How Core works with your providers: You or your providers query the Clearinghouse, order MVRs, run your drug and alcohol program, file with FMCSA and represent you at an audit. Core tracks each one and files the result you send.
What you switch on
Nothing goes out to your drivers until you switch each routine on and choose who hears, how and when, or choose to review every message first. Your list of what is due, updated every hour, shows who owes each item, so your office knows who to ask. Switch a routine on and the first request is drafted on the next hourly run; only the people you allow can approve it, and each approval is bound to the exact message and the evidence behind it, so a send is cancelled if the evidence changes. Once on, FileFlo asks the driver and the office for each renewal at 45, 14 and 3 days before the due date and 1 day after, with an upload link that closes the item, requests missing records the day they are found and again at 7, 14 and 30 days, and tells the owner every week while anything stays open. Drivers who text YES get messages by SMS; everyone else is emailed, and STOP means stop on every send path. After you buy, FileFlo reminds you at day 0, 2 and 7 to switch your routines on. A monthly compliance summary by email.
The inspector packet
The packet on demand, indexed to the regulations; a sealed inspector link to a copy fixed when you issue it, with an expiry, a cap on how often it opens, a way to revoke it and a log of every access; an inspector copy without your notes and an insurer copy without personal details; and a public page where anyone holding the packet confirms it is the copy you issued.
Price and billing
$199 a month for 1 to 15 trucks, month to month; $1,990 a year if you choose annual billing. Monthly plans are cancelled from Settings; annual plans renew as the Terms state.
Buy Core online, month to month. It also continues on its own after the Setup, on the same card, unless you cancel.
Start Core