Audit-ready before
the FMCSA inspector emails
Connect your folder, Drive, or storage. FileFlo reads every compliance document, names the regulation behind every gap, and ships an audit binder in the inspector's format, across FMCSA, FAA, OSHA, EPA, CMS, and state programs, on the same platform.
Before FileFlo vs. After
This is the difference between scrambling and being ready.
Auto-switching. Click to pause.
Documents scattered everywhere
HR has some, operations has some, managers have some on their laptops. No single place to see if you're actually compliant.
Expired certs nobody noticed
One lapsed credential shuts down a job site, fails a drug test, or voids a contract, and nobody knew it expired.
15-20 hours/week of manual work
Someone spends a full-time job just tracking what's expired, what's due, and what's missing. Spreadsheets, email threads, someone's memory.
100% preventable fines
OSHA violations average $16,550 each. FMCSA penalties reach $25,000 per violation. Most are documentation failures, not safety failures.
See exactly how it works
Four steps from document chaos to audit-ready. Watch it play through, or click any step.
Drop a document. AI does the rest.
Upload any compliance doc, or snap a photo from a job site. FileFlo's AI identifies the document type from 600+ categories, extracts names, dates, and ID numbers, and files it under the right person, vehicle, or location automatically. Semantic search means you can ask 'show me all CDL medicals expiring in 60 days' and get exactly that.
DOT_Medical_Card_Rodriguez.pdf
Uploaded via phone camera on job site
DOT Medical Card
M. Rodriguez
01/05/2025
01/05/2027
Class A
Auto-archived
Flat monthly tiers
Sized to your fleet. Unlimited users. Every feature.
A flat monthly rate against $87K-$340K in manual compliance costs. See pricing.
14-day trial. No credit card required. Cancel anytime, zero penalty.
Works with the tools you already use
Plus email, SMS, OneDrive, Geotab, Gusto, CAMPSystems, and more
Questions before you start
How long does setup actually take?
Most teams are live within one business day. Create account (2 min), bulk upload documents (15-30 min), configure rule-packs (15 min). AI handles the classification automatically.
Do I need technical skills or IT involvement?
No. If you can drag and drop files, you can use FileFlo. There's no software to install, no IT setup required, and no training needed. The interface was designed for compliance managers, not developers.
What industries does FileFlo cover?
Construction, trucking/logistics, healthcare, food service, manufacturing, warehousing, aviation, real estate/property management, energy/environmental, and pharma/medical device. Pre-built compliance packs for OSHA, DOT/FMCSA, HIPAA, FAA, EPA, FDA, and more. All activated with one click.
Is my data secure?
Bank-level encryption (AES-256). Built on SOC 2 compliant AWS infrastructure. FileFlo's own SOC 2 Type II audit target Q4 2026 / Q1 2027 (not yet certified). Role-based access controls and full audit trails. HIPAA-aware architecture, BAA available upon Q1 2027 certification. Your data never leaves secure US data centers.
What happens after my 14-day trial?
Your subscription starts at a flat monthly rate sized to your fleet. All your data, configurations, and compliance history carry over seamlessly. Cancel anytime from account settings. No phone calls, no penalty, no friction.
What does FileFlo actually track?
Everything that needs to be tracked: employees (I-9s, CDLs, certifications, licenses), vehicles & fleet (registration, inspections, ELD records), equipment (operator certs, maintenance), properties & facilities (permits, fire safety, health department), vendors & contractors (COIs, W-9s, safety qualifications), and projects (site safety, subcontractor compliance). All in one system.
Can I try it without creating an account?
Yes! Our interactive sandbox lets you explore the full platform with real sample data. No email, no signup, no commitment. Just click and explore.
Your next audit is coming.
Will you be ready?
One OSHA violation costs more than a full year of FileFlo. One failed DOT audit: up to $25,000 per violation. One lapsed vendor COI that triggers a lawsuit: six figures, minimum.