Audit-ready before
the FMCSA inspector |
Connect your folder, Drive, or storage. FileFlo reads every compliance document, names the regulation behind every gap, and ships an audit binder in the inspector's format, across all six regulators, on the same platform.
Before FileFlo vs. After
This is the difference between scrambling and being ready.
Auto-switching. Click to pause.
Documents scattered everywhere
HR has some, operations has some, managers have some on their laptops. No single place to see if you're actually compliant.
Expired certs nobody noticed
One lapsed credential shuts down a job site, fails a drug test, or voids a contract, and nobody knew it expired.
15-20 hours/week of manual work
Someone spends a full-time job just tracking what's expired, what's due, and what's missing. Spreadsheets, email threads, someone's memory.
100% preventable fines
OSHA violations average $16,550 each. FMCSA penalties reach $25,000 per violation. Most are documentation failures, not safety failures.
See exactly how it works
Four steps from document chaos to audit-ready. Watch it play through, or click any step.
Drop a document. AI does the rest.
Upload any compliance doc, or snap a photo from a job site. FileFlo's AI identifies the document type from 600+ categories, extracts names, dates, and ID numbers, and files it under the right person, vehicle, or location automatically. Semantic search means you can ask 'show me all CDL medicals expiring in 60 days' and get exactly that.
DOT_Medical_Card_Rodriguez.pdf
Uploaded via phone camera on job site
DOT Medical Card
M. Rodriguez
01/05/2025
01/05/2027
Class A
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"We used to scramble every time OSHA showed up. Now I generate the entire audit binder in 30 seconds. Every subcontractor certificate, every worker cert, every permit, organized and current."
Sarah K.
Safety Director, 85-employee construction company
$299/month
Flat rate. Unlimited users. Every feature.
That's $2,990/year vs. $87K-$340K in manual compliance costs.
5-day trial. No credit card required. Cancel anytime, zero penalty.
Works with the tools you already use
Plus email, SMS, OneDrive, Geotab, Gusto, CAMPSystems, and more
Questions before you start
How long does setup actually take?
Most teams are fully operational in under 1 hour. Create account (2 min), bulk upload documents (15-30 min), configure rule-packs (15 min). AI handles the classification automatically.
Do I need technical skills or IT involvement?
No. If you can drag and drop files, you can use FileFlo. There's no software to install, no IT setup required, and no training needed. The interface was designed for compliance managers, not developers.
What industries does FileFlo cover?
Construction, trucking/logistics, healthcare, food service, manufacturing, warehousing, aviation, real estate/property management, energy/environmental, and pharma/medical device. Pre-built compliance packs for OSHA, DOT/FMCSA, HIPAA, FAA, EPA, FDA, and more. All activated with one click.
Is my data secure?
Bank-level encryption (AES-256). Built on SOC 2 compliant AWS infrastructure. FileFlo's own SOC 2 Type II audit target Q4 2026 / Q1 2027 (not yet certified). Role-based access controls and full audit trails. HIPAA-aware architecture, BAA available upon Q1 2027 certification. Your data never leaves secure US data centers.
What happens after my 5-day trial?
Your subscription starts at $299/month. All your data, configurations, and compliance history carry over seamlessly. Cancel anytime from account settings. No phone calls, no penalty, no friction.
What does FileFlo actually track?
Everything that needs to be tracked: employees (I-9s, CDLs, certifications, licenses), vehicles & fleet (registration, inspections, ELD records), equipment (operator certs, maintenance), properties & facilities (permits, fire safety, health department), vendors & contractors (COIs, W-9s, safety qualifications), and projects (site safety, subcontractor compliance). All in one system.
Can I try it without creating an account?
Yes! Our interactive sandbox lets you explore the full platform with real sample data. No email, no signup, no commitment. Just click and explore.
Your next audit is coming.
Will you be ready?
One OSHA violation costs more than a full year of FileFlo. One failed DOT audit: up to $25,000 per violation. One lapsed vendor COI that triggers a lawsuit: six figures, minimum. Most customers pay for FileFlo in the first avoided fine.