For Fleet & Operations Managers
You're Not a Compliance Expert.You're a Fleet Manager Who Got Handed Compliance.
Every driver has 13 required documents under 49 CFR Part 391. Medical cards expire on different dates. CDLs renew on different schedules. And your boss just asked if the fleet is DOT-ready. You need a real answer, not a guess.
60 seconds · No signup required
Field scenarios
You know this one.
Each of these is a record someone can ask you to produce on the spot.
13 documents per driver under 49 CFR Part 391, no system to track them
DQ files, medical cards, CDLs, MVRs, drug test results, training certs, road test forms. Multiply that by 50 drivers and you've got thousands of documents in filing cabinets and shared folders with no way to know what's current.
Boss asks 'are we compliant?' and you don't actually know
You're pretty sure most drivers are current. But can you prove it? Right now? If DOT walked in today, could you pull every driver's complete file in under an hour?
Medical cards and CDLs expire on completely different dates
Driver A's medical card expires in March. Driver B's CDL renews in July. Driver C's drug test is overdue. You're tracking 150+ different deadlines across 50 drivers with a calendar and prayer.
Same work, two records
Here is what changes with FileFlo.
Today
With FileFlo
Today
Dig through filing cabinets to find Driver #37's medical card
With FileFlo
Search any driver's complete file in 3 seconds
Today
Find out a medical card expired after the roadside inspection
With FileFlo
Automatic alerts 90, 60, and 30 days before every expiration
Today
Spend 2 full days prepping for a DOT audit
With FileFlo
Generate a complete audit binder in under 5 minutes
Today
Guess when someone asks if the fleet is compliant
With FileFlo
Real-time compliance score: green, yellow, or red per driver
The arithmetic
The Math: Fleet Compliance Exposure
FileFlo is a flat monthly rate. Here is what one violation costs.
| Scenario | Risk exposure | With FileFlo |
|---|---|---|
| 20-truck fleet, one expired medical card | $16,550 FMCSA fine + driver out of service | A flat monthly rate catches it 90 days early |
| 50-truck fleet, failed DOT audit | $82,750+ in fines (5 violations typical) | Audit-ready binder prevents findings |
| 100-truck fleet, compliance admin hours | 30+ hrs/week manually tracking ($46,800/yr) | Cut to under 3 hours/week |
| Any size fleet: driver placed OOS at roadside | $2,000-$5,000 per day in lost revenue | Zero surprises: every expiration tracked |
Flat monthly tiers on the price card.
Verified reviews
Rated 5.0 on G2.
“Quick Onboarding, AI-Powered Compliance Tracking That Delivers Clear ROI. The real-time dashboard makes it easy to check compliance status at a glance, and the automated alerts have reduced our admin work and made collaboration across branches smoother.”
Frequently asked
Frequently Asked Questions
I'm not a compliance expert. Is FileFlo hard to learn?
Not at all. Upload your driver files, FileFlo's AI classifies everything automatically and flags what's missing or expired. If you can drag and drop a file, you can use FileFlo.
How many drivers can I track?
Unlimited drivers on one flat monthly rate. Whether you run 10 trucks or 500, the price is flat.
Does it track medical cards and CDL expirations separately?
Yes. Every document type has its own expiration tracking. Medical cards, CDLs, MVRs, drug tests, training certs all get individual alerts on their own timeline.
Can I pull a complete DQ file during a roadside inspection?
Yes. Search any driver by name, pull their complete file on your phone or tablet, and show the inspector everything they need. No more calling the office to fax something.
What happens during a DOT audit?
Click 'Generate Audit Binder,' select which drivers or document types the auditor wants, and hand them a complete, organized package.
Ready to replace the spreadsheet?
Flat monthly pricing and a 14-day free trial. Connect the folders you already have and see what is current, what expired, and what was never filed.
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