For Growing Companies (50-500 Employees)
You Outgrew Spreadsheets100 Employees Ago.
You have 3 locations, 200 employees, and a compliance system held together by shared drives and calendar reminders. FileFlo replaces all of it with one platform that actually tells you what's expired before the auditor does.
14-day free trial · No credit card · Cancel anytime
Field scenarios
You know this one.
Each of these is a record someone can ask you to produce on the spot.
Multi-department chaos
HR tracks training certs in one spreadsheet. Operations tracks permits in another. Safety has a binder in the back office. Nobody knows what the other departments are missing until it's too late.
Can't justify a full-time compliance officer yet
A dedicated compliance hire costs $75,000+/year. But you've already got enough people, locations, and regulations that one person managing it "on the side" isn't cutting it anymore.
Zero visibility across locations
HQ has no idea if Branch B renewed their fire suppression cert or if the Atlanta warehouse updated their forklift operator records. You find out when the inspector shows up.
Same work, two records
Here is what changes with FileFlo.
Today
With FileFlo
Today
Spreadsheets scattered across 3 departments with no single source of truth
With FileFlo
One dashboard showing every document, every location, every deadline
Today
Find out about expired certs when the auditor flags them
With FileFlo
Automated alerts 90, 60, and 30 days before anything expires
Today
Spend 2 weeks pulling files before every audit
With FileFlo
One-click audit binder ready in under 5 minutes
Today
Ask 4 people "are we compliant?" and get 4 different answers
With FileFlo
Real-time compliance score across every location and department
The arithmetic
The Math: Growing Company Compliance Costs
FileFlo is a flat monthly rate. Here is what one violation costs.
| Scenario | Risk exposure | With FileFlo |
|---|---|---|
| Full-time compliance officer | $75,000/year salary + benefits | A flat monthly rate saves $71,000+ |
| One missed OSHA cert across 200 workers | $16,131 per violation | Auto-alerts prevent the gap entirely |
| Failed audit remediation (legal + consultants) | $15,000 - $50,000 per incident | Audit-ready binder on demand |
| Admin hours tracking docs manually | 15-20 hrs/week across staff ($36,000+/yr) | Cut to under 2 hours/week |
Flat monthly tiers on the price card.
Verified reviews
Rated 5.0 on G2.
“Game-Changer for Property Managers. The alerts 30, 14, and 7 days before things expire have already saved me from a couple of close calls. For the price, it feels like a steal compared to hiring someone or dealing with the stress and potential fines.”
“Quick Onboarding, AI-Powered Compliance Tracking That Delivers Clear ROI. The real-time dashboard makes it easy to check compliance status at a glance, and the automated alerts have reduced our admin work and made collaboration across branches smoother.”
FileFlo reduced our admin work significantly and made collaboration across branches much smoother. We finally know what's expired before the auditor tells us.
Frequently asked
Frequently Asked Questions
How many locations can I manage in FileFlo?
Unlimited. Whether you have 2 branches or 20, every location shows up in one dashboard. You can filter by site, department, or document type.
We don't have a compliance officer. Can we still use this?
That's exactly who FileFlo is built for. If compliance is split across HR, operations, and safety, FileFlo gives everyone one place to upload, track, and get alerted, no compliance degree required.
What types of documents does FileFlo track?
600+ document types across FMCSA, OSHA, EPA, and industry-specific regulations. Training certs, permits, licenses, inspection logs, medical cards, written programs: if it expires or gets audited, FileFlo tracks it.
How long does setup take?
Most companies are up and running in under a day. Upload your existing files, FileFlo's AI classifies them automatically, and you'll see your compliance gaps immediately.
Is FileFlo's pricing really flat? No per-user fees?
Flat. One monthly rate covers your entire organization: every user, every location, every document. No surprise charges when you add your 50th or 500th employee. See current tiers on the pricing page.
Ready to replace the spreadsheet?
Flat monthly pricing and a 14-day free trial. Connect the folders you already have and see what is current, what expired, and what was never filed.
14-day free trial · No credit card · Cancel anytime