For HR & People Ops
I-9s. Training Certs. Licenses.All Tracked in Your Personal Calendar.
You spend 15-20 hours a week on compliance paperwork: tracking expirations, chasing managers for training records, and pulling files for audits that always seem to come at the worst time. There's a better way.
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Field scenarios
You know this one.
Each of these is a record someone can ask you to produce on the spot.
Audit comes and you spend 3 days pulling files
The auditor needs I-9s, training records, and license copies for every employee. You've got some in a shared drive, some in the HRIS, some in a filing cabinet, and some you're not sure about. It takes 3 full days to assemble what should take 5 minutes.
New hire onboarding paperwork scattered everywhere
Offer letter in DocuSign. I-9 in the HRIS. Background check in a vendor portal. Training certs in email. Drug test results in a locked drawer. When someone asks 'is this hire fully compliant?' you have to check 5 places to answer.
Certification renewals falling through the cracks
An employee's CPR cert expired in January. Their forklift cert expires next month. Their professional license renews in September. You're tracking hundreds of dates across dozens of employees using calendar reminders and hope.
Same work, two records
Here is what changes with FileFlo.
Today
With FileFlo
Today
Spend 3 days pulling employee files for an audit
With FileFlo
Generate a complete audit binder in under 5 minutes
Today
Check 5 different systems to confirm a new hire is compliant
With FileFlo
One dashboard shows every employee's complete compliance status
Today
Track certification renewals in your personal calendar
With FileFlo
Automatic alerts 90, 60, and 30 days before any expiration
Today
15-20 hours/week on compliance admin
With FileFlo
Under 3 hours/week, spend the rest on actual HR work
The arithmetic
The Math: HR Compliance Admin Costs
FileFlo is a flat monthly rate. Here is what one violation costs.
| Scenario | Risk exposure | With FileFlo |
|---|---|---|
| HR compliance admin time | 15-20 hrs/week x $35/hr = $36,400/yr | A flat monthly rate saves $32,800+ |
| One expired certification found during audit | $16,131 OSHA fine per violation | Auto-alerts catch it months before the auditor |
| I-9 audit deficiency (10 missing forms) | $2,507 per form = $25,070 | Every I-9 tracked with expiration alerts |
| Failed audit remediation (legal + consultant) | $15,000 - $50,000 | Audit-ready binder available on demand |
Flat monthly tiers on the price card.
Verified reviews
Rated 5.0 on G2.
“Game-Changer for Property Managers. The alerts 30, 14, and 7 days before things expire have already saved me from a couple of close calls. For the price, it feels like a steal compared to hiring someone or dealing with the stress and potential fines.”
“Quick Onboarding, AI-Powered Compliance Tracking That Delivers Clear ROI. The real-time dashboard makes it easy to check compliance status at a glance, and the automated alerts have reduced our admin work and made collaboration across branches smoother.”
Frequently asked
Frequently Asked Questions
Does FileFlo replace our HRIS?
No. FileFlo handles the compliance document side: tracking certs, licenses, training records, and inspection logs that your HRIS wasn't built for. Think of it as the compliance layer that sits alongside your HRIS.
Can managers and employees upload documents themselves?
Yes. Supervisors and employees can upload training certs, licenses, and other docs directly. FileFlo's AI classifies them, extracts expiration dates, and starts tracking automatically. No manual data entry needed.
What types of HR compliance documents does FileFlo track?
I-9s, training certifications, professional licenses, background check records, drug test results, safety training records, onboarding checklists, and 80+ other document types across OSHA, FMCSA, EPA, and industry-specific regulations.
How does this help during an audit?
Click 'Generate Audit Binder,' select the employees or document types the auditor needs, and hand them a complete organized package. No more 3-day scrambles pulling files from 5 different systems.
Is FileFlo worth it for our HR team?
If you're spending 15+ hours a week on compliance admin at $35/hr, that's $36,000+ a year. FileFlo's flat monthly rate cuts that time to under 3 hours/week. The math isn't close. See current pricing on the pricing page.
Ready to replace the spreadsheet?
Flat monthly pricing and a 14-day free trial. Connect the folders you already have and see what is current, what expired, and what was never filed.
14-day free trial · No credit card · Cancel anytime