For Small Businesses
You Wear 10 Hats.Compliance Shouldn't Be One of Them.
You're the owner, the HR department, and the safety officer. FileFlo watches your documents so you can run your business.
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Field scenarios
You know this one.
Each of these is a record someone can ask you to produce on the spot.
You're the everything person
Owner, HR, safety officer, fleet manager: all the same person. Compliance paperwork piles up because there's nobody else to do it.
The spreadsheet is falling apart
You started tracking certifications in Excel. Now it's 47 tabs, three versions, and nobody trusts it. Something expired last quarter and you didn't find out until after.
Renewals sneak up on you
Medical cards, licenses, training certs: they all expire on different dates. You only find out when it's too late and the fine shows up.
Same work, two records
Here is what changes with FileFlo.
Today
With FileFlo
Today
Tracking renewals in a spreadsheet nobody updates
With FileFlo
Automatic alerts 30, 14, and 7 days before anything expires
Today
Scrambling to find documents when the inspector shows up
With FileFlo
One-click audit binder with everything organized and ready
Today
Guessing which certs are current and which aren't
With FileFlo
Live dashboard shows red/yellow/green for every document
The arithmetic
The Math on One Missed Renewal
FileFlo is a flat monthly rate. Here is what one violation costs.
| Scenario | Risk exposure | With FileFlo |
|---|---|---|
| 1 OSHA violation | $16,131 | A flat monthly rate catches it first |
| 1 FMCSA violation | $16,550 | A flat monthly rate catches it first |
| 1 lapsed license (lost revenue) | $5,000+ | A flat monthly rate alerts you 30 days out |
| FileFlo for 12 months | None | One flat annual rate, see pricing |
Flat monthly tiers on the price card.
Verified reviews
Rated 5.0 on G2.
“Game-Changer for Property Managers. The alerts 30, 14, and 7 days before things expire have already saved me from a couple of close calls. For the price, it feels like a steal compared to hiring someone or dealing with the stress and potential fines.”
“Quick Onboarding, AI-Powered Compliance Tracking That Delivers Clear ROI. The real-time dashboard makes it easy to check compliance status at a glance, and the automated alerts have reduced our admin work and made collaboration across branches smoother.”
Super quick onboarding. I uploaded my docs and had everything organized in under an hour. The ROI was clear from day one.
Frequently asked
Frequently Asked Questions
Do I need a compliance person on staff to use FileFlo?
No. FileFlo was built for businesses where the owner IS the compliance department. Upload your documents, and FileFlo tells you what's expired, what's expiring soon, and what's missing.
How long does setup take?
Most small businesses are fully set up in under an hour. Upload your docs, and the AI sorts them into the right categories automatically.
What kinds of documents does FileFlo track?
Over 600 document types: driver files, training records, medical cards, licenses, permits, COIs, inspection logs, and more. If it expires or needs renewing, FileFlo tracks it.
Is FileFlo worth it for a small business?
One OSHA fine is $16,131. One FMCSA fine is $16,550. FileFlo's flat monthly rate costs a fraction of a single fine.
Can I cancel anytime?
Yes. No contracts, no cancellation fees. Start with the 14-day free trial and see if it works for you.
Ready to replace the spreadsheet?
Flat monthly pricing and a 14-day free trial. Connect the folders you already have and see what is current, what expired, and what was never filed.
14-day free trial · No credit card · Cancel anytime