For Small Contractors (5-50 Workers)
OSHA Doesn't Care How Small You Are.$16,131 Per Violation. Same Fine.
Your foreman keeps certs in his truck. OSHA 10-hours are in a folder somewhere. Subcontractor COIs expired months ago. FileFlo fixes all of it.
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Field scenarios
You know this one.
Each of these is a record someone can ask you to produce on the spot.
Certs live in the foreman's truck
OSHA 10-hour cards, fall protection certs, equipment operator qualifications: scattered across glove boxes, toolboxes, and kitchen drawers. Good luck finding them during an inspection.
Subcontractor COIs expired months ago
Your sub's insurance lapsed 3 months ago and you had no idea. If someone gets hurt on your site, that liability falls on you.
OSHA shows up without warning
A complaint gets filed, or they're doing a programmed inspection in your area. They walk on-site and start asking for training records. You've got 10 minutes to produce them.
Same work, two records
Here is what changes with FileFlo.
Today
With FileFlo
Today
Certs scattered in trucks, toolboxes, and office drawers
With FileFlo
Every cert digitized and searchable in one place
Today
Subcontractor COIs expiring without anyone noticing
With FileFlo
Automatic alerts when any sub's COI or cert is about to lapse
Today
Scrambling to pull records when OSHA walks on-site
With FileFlo
One-click audit binder with every training record organized
Today
No idea which workers are current on required training
With FileFlo
Dashboard shows red/yellow/green for every worker and cert
The arithmetic
What One OSHA Visit Can Cost
FileFlo is a flat monthly rate. Here is what one violation costs.
| Scenario | Risk exposure | With FileFlo |
|---|---|---|
| 50 workers × 10% training gap | 5 violations likely | FileFlo catches gaps before OSHA does |
| OSHA fine per violation | $16,131 each | A flat monthly rate prevents them |
| Potential exposure (5 violations) | $80,655 | A flat annual rate for FileFlo |
| Repeat violation (if cited before) | $161,323 each | Never get cited twice |
Flat monthly tiers on the price card.
Verified reviews
Rated 5.0 on G2.
“Game-Changer for Property Managers. The alerts 30, 14, and 7 days before things expire have already saved me from a couple of close calls. For the price, it feels like a steal compared to hiring someone or dealing with the stress and potential fines.”
“Quick Onboarding, AI-Powered Compliance Tracking That Delivers Clear ROI. The real-time dashboard makes it easy to check compliance status at a glance, and the automated alerts have reduced our admin work and made collaboration across branches smoother.”
Frequently asked
Frequently Asked Questions
Does FileFlo track OSHA 10-hour and 30-hour cards?
Yes. Upload the card or certificate, and FileFlo logs it against the worker. You'll see instantly who has current training and who doesn't.
Can it track subcontractor COIs and insurance?
Absolutely. Add your subs, upload their COIs, and FileFlo alerts you when coverage is about to expire. No more chasing paperwork before each job.
What if OSHA shows up unannounced?
Pull up FileFlo on any device and generate a complete audit binder in one click. Every training record, certification, and written program, organized and ready.
Does it handle fall protection and equipment operator certs?
Yes. FileFlo tracks 600+ document types including fall protection training, scaffold competent person certs, equipment operator qualifications, first aid/CPR, and more.
We work across multiple job sites. Does that matter?
Not at all. FileFlo is cloud-based, so your records are accessible from any site. Foremen can upload certs from their phone on-site.
Ready to replace the spreadsheet?
Flat monthly pricing and a 14-day free trial. Connect the folders you already have and see what is current, what expired, and what was never filed.
14-day free trial · No credit card · Cancel anytime