For Property Managers (10-100 Units)
Vendor COIs. Fire Inspections. Elevator Certs.All in Different Spreadsheets.
A contractor's COI expired 3 months ago and you didn't know. The fire marshal wants 3 years of records. A lease is expiring and nobody noticed. FileFlo fixes all of it.
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Field scenarios
You know this one.
Each of these is a record someone can ask you to produce on the spot.
Vendor COI expired and you didn't know
Your plumber's insurance lapsed 3 months ago. He's been working on your properties uninsured. If something goes wrong, the liability is all yours.
Fire marshal wants 3 years of records
Annual fire inspections, sprinkler tests, extinguisher certifications: the fire marshal shows up and asks for documentation going back years. Can you find it?
Lease expiring and nobody noticed
A commercial lease auto-renewed because you missed the opt-out window. Or a residential lease expired and the tenant went month-to-month without you realizing it.
Same work, two records
Here is what changes with FileFlo.
Today
With FileFlo
Today
Chasing vendors for updated COIs every quarter
With FileFlo
Automatic alerts when any vendor's COI is about to expire
Today
Digging through folders for fire inspection records
With FileFlo
One-click audit binder with every inspection organized by property
Today
Missing lease renewal deadlines and opt-out windows
With FileFlo
Dashboard tracks every lease date with advance alerts
Today
No idea which elevator or boiler certs are current
With FileFlo
Live status board shows red/yellow/green for every property
The arithmetic
What One Expired COI Can Cost
FileFlo is a flat monthly rate. Here is what one violation costs.
| Scenario | Risk exposure | With FileFlo |
|---|---|---|
| 1 uninsured vendor incident | $50,000+ liability | FileFlo catches it before the incident |
| Failed fire inspection (penalties) | $5,000-25,000 | Alerts ensure inspections stay current |
| Missed lease opt-out (unfavorable renewal) | $10,000-50,000/yr overpayment | Never miss a deadline again |
| FileFlo for 12 months | None | A flat annual rate, a fraction of any single line above |
Flat monthly tiers on the price card.
Verified reviews
Rated 5.0 on G2.
“Game-Changer for Property Managers. The alerts 30, 14, and 7 days before things expire have already saved me from a couple of close calls. For the price, it feels like a steal compared to hiring someone or dealing with the stress and potential fines.”
“Quick Onboarding, AI-Powered Compliance Tracking That Delivers Clear ROI. The real-time dashboard makes it easy to check compliance status at a glance, and the automated alerts have reduced our admin work and made collaboration across branches smoother.”
Game-changer for property management. The alerts 30, 14, and 7 days before things expire have already saved me from a couple of close calls.
Frequently asked
Frequently Asked Questions
Can FileFlo track documents across multiple properties?
Yes. Organize by property, building, or portfolio. Each property gets its own document set with separate expiration tracking and alerts.
Does it handle vendor COI tracking?
Absolutely. Upload each vendor's COI, and FileFlo reads the expiration date automatically. You get alerts before coverage lapses so you can request a renewal before they're back on-site.
Can it track fire inspections and elevator certs?
Yes. FileFlo tracks 600+ document types including fire inspection reports, sprinkler tests, elevator certificates, boiler inspections, backflow tests, and more.
Does it work for both residential and commercial properties?
Yes. Whether you manage apartments, office buildings, retail spaces, or mixed-use properties, FileFlo tracks every compliance document across your portfolio.
Can I share reports with building owners or HOA boards?
Yes. Generate compliance reports and audit binders that you can share with owners, boards, or inspectors. It's a great way to show you're on top of everything.
Ready to replace the spreadsheet?
Flat monthly pricing and a 14-day free trial. Connect the folders you already have and see what is current, what expired, and what was never filed.
14-day free trial · No credit card · Cancel anytime