Vendor COIs. Fire Inspections. Elevator Certs. All in Different Spreadsheets.
A contractor's COI expired 3 months ago and you didn't know. The fire marshal wants 3 years of records. A lease is expiring and nobody noticed. FileFlo fixes all of it.
No credit card. No setup fees. Cancel anytime.
You Know This Pain
If any of these sound familiar, you're not alone. Most companies your size deal with this every week.
Vendor COI expired and you didn't know
Your plumber's insurance lapsed 3 months ago. He's been working on your properties uninsured. If something goes wrong, the liability is all yours.
Fire marshal wants 3 years of records
Annual fire inspections, sprinkler tests, extinguisher certifications: the fire marshal shows up and asks for documentation going back years. Can you find it?
Lease expiring and nobody noticed
A commercial lease auto-renewed because you missed the opt-out window. Or a residential lease expired and the tenant went month-to-month without you realizing it.
Here's What Changes With FileFlo
Before
Chasing vendors for updated COIs every quarter
After
Automatic alerts when any vendor's COI is about to expire
Before
Digging through folders for fire inspection records
After
One-click audit binder with every inspection organized by property
Before
Missing lease renewal deadlines and opt-out windows
After
Dashboard tracks every lease date with advance alerts
Before
No idea which elevator or boiler certs are current
After
Live status board shows red/yellow/green for every property
What One Expired COI Can Cost
FileFlo is $299/month flat. Here's what one violation costs.
| Scenario | Risk Exposure | FileFlo ROI |
|---|---|---|
| 1 uninsured vendor incident | $50,000+ liability | FileFlo catches it before the incident |
| Failed fire inspection (penalties) | $5,000-25,000 | Alerts ensure inspections stay current |
| Missed lease opt-out (unfavorable renewal) | $10,000-50,000/yr overpayment | Never miss a deadline again |
| FileFlo for 12 months | — | $2,990/yr total |
FileFlo = $2,990/year. If it catches one gap, it pays for itself many times over.
“Game-Changer for Property Managers. The alerts 30, 14, and 7 days before things expire have already saved me from a couple of close calls. For the price, it feels like a steal compared to hiring someone or dealing with the stress and potential fines.”
Neil C.
Manager, Property Management
“Quick Onboarding, AI-Powered Compliance Tracking That Delivers Clear ROI. The real-time dashboard makes it easy to check compliance status at a glance, and the automated alerts have reduced our admin work and made collaboration across branches smoother.”
Marlon U.
Operations Manager, Small Business
"Game-changer for property management. The alerts 30, 14, and 7 days before things expire have already saved me from a couple of close calls."
Neil C., Property Manager (G2 Review)
Frequently Asked Questions
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