For Small Fleets (5-50 Trucks)
You Don't Have a Compliance Department.You Have a Filing Cabinet and a Prayer.
13 documents per driver under 49 CFR Part 391. DOT gives 48 hours notice. FileFlo keeps every file current so you're ready when the auditor shows up.
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Field scenarios
You know this one.
Each of these is a record someone can ask you to produce on the spot.
13 documents per driver under 49 CFR Part 391
DQ files, medical cards, MVRs, CDLs, drug tests, training certs. Every driver needs 13 required documents, and they all expire on different dates.
DOT gives 48 hours notice
When the audit letter arrives, you don't have time to dig through filing cabinets. Either you're ready or you're writing a check.
Tracking it all in Excel
Medical cards expiring, Clearinghouse queries overdue, annual MVR reviews missed. The spreadsheet can't keep up with 20+ drivers.
Same work, two records
Here is what changes with FileFlo.
Today
With FileFlo
Today
Digging through filing cabinets when the audit letter arrives
With FileFlo
One-click audit binder with every driver file organized
Today
Medical cards expiring without anyone noticing
With FileFlo
Automatic alerts 30, 14, and 7 days before every expiration
Today
Missed annual MVR reviews and Clearinghouse queries
With FileFlo
Dashboard shows exactly which drivers need attention today
Today
Hours spent manually checking each driver's file
With FileFlo
AI reads documents and flags what's expired or missing
The arithmetic
The Real Cost of Compliance Gaps
FileFlo is a flat monthly rate. Here is what one violation costs.
| Scenario | Risk exposure | With FileFlo |
|---|---|---|
| 20 trucks × 10% gap rate | 2 violations likely | FileFlo catches gaps before DOT does |
| FMCSA fine per violation | $16,550 each | A flat monthly rate prevents them |
| Potential exposure (2 violations) | $33,100 | A flat annual rate for FileFlo |
| Out-of-service order (trucks parked) | $2,000-5,000/day lost revenue | Stay in service, keep hauling |
Flat monthly tiers on the price card.
Verified reviews
Rated 5.0 on G2.
“Game-Changer for Property Managers. The alerts 30, 14, and 7 days before things expire have already saved me from a couple of close calls. For the price, it feels like a steal compared to hiring someone or dealing with the stress and potential fines.”
“Quick Onboarding, AI-Powered Compliance Tracking That Delivers Clear ROI. The real-time dashboard makes it easy to check compliance status at a glance, and the automated alerts have reduced our admin work and made collaboration across branches smoother.”
Frequently asked
Frequently Asked Questions
Does FileFlo handle DQ files for each driver?
Yes. FileFlo tracks all required Driver Qualification File documents: CDL, medical card, MVR, road test, drug & alcohol records, employment history, and more. Upload them and FileFlo tells you what's missing or expiring.
Can it track medical card expirations?
Absolutely. FileFlo reads the expiration date from the medical card, sets automatic alerts at 30, 14, and 7 days out, and flags the driver's file when it lapses.
What happens when DOT sends an audit notice?
Click one button and FileFlo generates a complete audit binder with all required documents organized by driver. No more scrambling through filing cabinets.
Does it work for owner-operators too?
Yes. Whether you have 5 trucks or 50, FileFlo scales to your fleet. Owner-operators use it to stay compliant without hiring a safety manager.
How is this different from my ELD or TMS?
Your ELD tracks hours. Your TMS tracks loads. FileFlo tracks the 600+ compliance document types that DOT audits, the stuff that gets you fined when it's expired or missing.
Ready to replace the spreadsheet?
Flat monthly pricing and a 14-day free trial. Connect the folders you already have and see what is current, what expired, and what was never filed.
14-day free trial · No credit card · Cancel anytime