SharePoint stores it. FileFlo knows what it is.
This isn't FileFlo versus SharePoint. Keep SharePoint exactly where it is — your team's storage, permissions, and search don't change. FileFlo connects read-only, reads every compliance document already in your library, maps each to its exact CFR section, and flags what's expiring before an inspector would. Keep the filing cabinet. Add the brain.
Read-only · No data migration · Nothing for IT to install
One holds the files. One reads them.
SharePoint is the filing cabinet
It stores documents, versions them, controls who sees what, and lets people search. It is genuinely good at this — keep using it. SharePoint was built to hold files, not to understand whether those files keep you compliant with 49 CFR or 14 CFR.
FileFlo is the compliance brain
It reads the files already in SharePoint, names the regulation behind each one, tracks every expiration across every regulator, and assembles the inspector's binder on demand. The layer SharePoint was never designed to be — and it needs SharePoint right where it is.
What SharePoint was never built to do.
None of these are SharePoint failings — they're simply outside what a document store does. They're also exactly where compliance teams get burned.
It can't tell you what's expiring
A medical certificate sitting in a SharePoint library is just a PDF. SharePoint won't warn you 30 days before it lapses. FileFlo extracts the expiration date and alerts your safety manager at 90/60/30/7 days.
It can't name the regulation
SharePoint doesn't know a file is the §391.23 background investigation or the §135.297 instrument check. FileFlo classifies every document to its exact CFR section — the language an auditor speaks.
It can't spot what's missing
SharePoint shows the files that exist. It can't tell you the §391.21 application that should exist but doesn't. FileFlo runs the full required-document checklist and produces a gap report.
It can't build the inspector's binder
When the auditor gives you 48 hours, no one wants to hand-assemble a binder from folders. FileFlo exports a regulator-format, indexed binder in 60 seconds — from the files already in SharePoint.
SharePoint alone vs. SharePoint + FileFlo.
This is an addition, not a replacement. Every capability SharePoint already gives you stays — FileFlo adds the compliance column it was never meant to fill.
| Capability | SharePoint alone | SharePoint + FileFlo |
|---|---|---|
Store & version compliance documents SharePoint stays your storage — FileFlo never replaces it | ||
Full-text search across files | ||
Role-based folder permissions FileFlo reads with the access you already grant | ||
Knows which CFR section each document satisfies 49 / 14 / 42 / 29 / 40 CFR + state rules | ||
Auto-extracts expiration dates from documents | ||
Alerts at 90 / 60 / 30 / 7 days before any expiry | ||
Per-driver / per-employee / per-asset status board | ||
Flags missing required documents (gap report) | ||
One-click inspector-format audit binder Built from the files already in SharePoint | ||
Regulator templates (FMCSA / FAA / OSHA / CMS / EPA) | ||
No data migration to deploy Both keep your files where they are |
Four steps. Zero migration.
Connect with read-only access
Authorize FileFlo to read the SharePoint document library you choose. No files move, no permissions change, nothing installed on any device.
AI classifies every doc in place
Each file is identified, mapped to its CFR section, and its expiration dates and key fields extracted — where it already lives.
Track, alert, find the gaps
A status board per driver, employee, or asset. Alerts at 90/60/30/7 days, plus a gap report of required documents not yet in SharePoint.
Export the inspector’s binder
Regulator-format, indexed audit binder in 60 seconds — assembled from the documents already in your SharePoint.
The rare compliance tool with no IT project.
There's no infrastructure to stand up and no retraining — staff keep using the exact same SharePoint folders. Your IT team approves one read-only connection and is done.
Platform definition.
FileFlo is a compliance document intelligence platform that operates as a read-only layer on top of Microsoft SharePoint (and Google Drive, OneDrive, or Dropbox). It does not store, replace, or migrate documents. Instead, it connects to a designated SharePoint document library, classifies each file against its governing regulation — FMCSA 49 CFR Part 391, FAA 14 CFR Part 135, CMS 42 CFR Parts 484/418/483, OSHA 29 CFR 1910/1926, EPA 40 CFR, and state cannabis programs — extracts expiration dates and key fields, enforces retention requirements (often five years or longer), and generates inspector-format audit binders on demand.
The distinction matters because SharePoint is an enterprise content management system: it is optimized for storage, versioning, search, and access control, not for regulatory interpretation. SharePoint can tell you a file exists and who may open it; it cannot tell you that the file is a §391.43 medical examiner's certificate, that it expires in fourteen days, or that the §391.21 employment application a DOT auditor requests first is missing entirely. FileFlo adds that regulatory layer without disturbing the storage layer beneath it.
Why a storage system isn't a compliance system.
Federal recordkeeping rules do not ask whether a document is stored — they ask whether the right document exists, is current, and can be produced on demand. Under 49 CFR §391.51, a motor carrier must maintain a Driver Qualification File containing thirteen specific documents, several of which (the §391.25 annual review, the §391.43 medical certificate) carry their own renewal intervals. Under 14 CFR Part 135, a certificate holder must track fourteen distinct pilot currency requirements, each with a different calendar-month cycle. Under 29 CFR 1910 and 1926, OSHA requires training records, written programs, and exposure records retained for years after an employee leaves. A SharePoint library can hold every one of these files and still leave the operator exposed, because storage has no concept of "due," "expired," or "missing."
This is the gap FileFlo closes. Rather than ask operators to abandon the storage they already trust — a migration that stalls in IT review for months — FileFlo reads the SharePoint library in place and applies a regulation-specific rule pack to it. Each document is mapped to the CFR section it satisfies, its expiration is extracted and monitored at 90/60/30/7-day intervals, and the required-document checklist for the operator's regulator surfaces anything absent. When an inspector arrives, the binder is assembled from the files already in SharePoint, in the format that agency expects.
The practical result is that an operator keeps a single source of truth — their existing SharePoint — while gaining the expiration tracking, gap detection, and audit-export capabilities that a document management system does not provide. FileFlo is the compliance intelligence layer; SharePoint remains the system of record.
Built by an operator, against the rules themselves.
Chad Griffith, Founder & CEO of FileFlo, built FileFlo's rule packs against the actual surveyor, inspector, and safety-investigator protocols — not against a generic "compliance" abstraction. Each regulator's taxonomy maps documents to the exact CFR section that demands them, which is why FileFlo can sit on top of a storage system like SharePoint and still speak the language an auditor uses. FileFlo's connectors are read-only by design: the platform reads what you already have and never becomes a place your team has to migrate into.
Quick answers.
Last reviewed June 4, 2026.
Do I have to move my files out of SharePoint to use FileFlo?
No. FileFlo is not a storage replacement — it is a compliance intelligence layer that connects to the SharePoint library you already use. There is no data migration. Your documents stay exactly where they are; FileFlo reads them in place, classifies each one to its regulatory citation, and tracks expirations on top of your existing structure. If you ever stop using FileFlo, your SharePoint is untouched.
Does FileFlo change my SharePoint permissions or structure?
No. FileFlo connects with read-only access to the folder or document library you choose. It does not move, rename, delete, or re-permission anything. Your IT team keeps full control of SharePoint, your existing access policies stay in force, and your staff keep using the same folders the same way they do today. There is nothing to install on any device.
SharePoint already has version history and search. Why do I need FileFlo?
SharePoint is an excellent place to store documents — version history, search, and co-authoring are genuinely good. What SharePoint cannot do is tell you that a driver’s medical card expires in 14 days, that you are missing the §391.21 application a DOT auditor asks for first, or which 49 CFR section a given file satisfies. SharePoint stores the document; FileFlo understands what it is and whether it keeps you compliant. The two are complementary, not competing.
Can FileFlo build an audit binder from documents that live in SharePoint?
Yes. That is the core use case. FileFlo classifies every document in your connected SharePoint library to its CFR section, then exports a regulator-format, inspector-ready audit binder in one click — FMCSA, FAA, OSHA, CMS, EPA, or state cannabis. The source files never leave SharePoint; FileFlo assembles the binder from what is already there and flags anything missing or expired before the inspector does.
How long does it take to connect FileFlo to SharePoint?
About 60 seconds to authorize read-only access, then FileFlo produces a baseline compliance gap report within 24 hours. There is no migration project, no IT change ticket, and no employee retraining — which is exactly why a SharePoint-based team can be live the same afternoon.
Keep SharePoint. Add the brain.
Connect FileFlo to the SharePoint library you already use and get a baseline compliance gap report within 24 hours. Read-only, no migration, 5-day free trial.
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