What the department does
- Every driver file built, then kept complete as records come in.
- FileFlo texts and emails your drivers directly about medical cards and CDLs, before they run out.
- MVRs and drug and alcohol tests asked for from your own providers, and chased until the record is on file.
- Annual Clearinghouse queries run for you once you name FileFlo in the Clearinghouse.
- Past-employer requests and insurance certificates asked for and filed.
- Vehicle files kept, with annual inspections chased from your shop.
- New hires, accidents, roadside inspections and positive tests tracked step by step, with the clocks and reminders sent to you.
- Your audit packet kept ready, and the auditor's document requests answered from it.
- A compliance report in your inbox every month.
Against the cost of a hire
A DOT compliance manager averages $89,948 a year in pay (ZipRecruiter, August 2025), and the BLS median is $90,150 (May 2025). The FileFlo Compliance Department is $18,000 a year at $1,500 a month, or $15,000 on annual.
A hire is one person: out sick the week the auditor writes, and gone when a better offer comes. The department is a team with the software behind it, and it does not leave.
Want to run it yourself instead? The Audit-Ready Setup is $499, then, unless you cancel, Core at $199 a month. See what a DOT compliance service costs.
Compared to Foley, J. J. Keller, DOT Compliance Group and My Safety Manager
What each provider promises and publishes, compared to FileFlo. As each provider published it, read September 17, 2026.
| Provider | The promise | Published price | Terms |
|---|---|---|---|
| Foley | "Your new hiring, screening, data monitoring, and compliance partner" | Tiers, no dollar prices published | Not published |
| J. J. Keller (DQ file service) | A "dedicated Compliance Advisor" manages your driver files | By phone quote | Not published |
| DOT Compliance Group | "We handle the paperwork. You keep your business moving." | By quote | Not published |
| My Safety Manager | "Your personal team of compliance and safety experts" | $49 per driver per month, no setup fee | No contracts |
| FileFlo | The driver files, the renewals, the chasing and the audit packet off your desk | $1,500 a month for up to 15 trucks, flat, Setup included; or the software from $499, then, unless you cancel, $199 a month | Month to month |
Per-driver pricing grows with every hire: at $49 per driver, ten drivers is $490 a month and twenty is $980. FileFlo's price is flat up to 15 trucks.
Read more: FileFlo and Foley, J. J. Keller alternatives.
Sources
Checked Written by Chad Griffith
- ZipRecruiter, DOT Compliance Manager salary, ZipRecruiter. $89,948 a year, August 2025
- BLS Occupational Employment and Wages, 19-5011, Bureau of Labor Statistics. Median $90,150, May 2025
- Foley, Foley. Read September 17, 2026
- J. J. Keller DQ file management, J. J. Keller. Read September 17, 2026
- DOT Compliance Group, DOT Compliance Group. Read September 17, 2026
- My Safety Manager, My Safety Manager. Read September 17, 2026
Questions
What does a DOT compliance service do?
It does much of the paperwork a safety manager would: builds and keeps driver qualification files, tracks medical cards, CDLs, MVRs, Clearinghouse queries and drug and alcohol testing, chases renewals, keeps the audit file ready and answers the auditor. The FileFlo Compliance Department does all of it for $1,500 a month for up to 15 trucks, with the Audit-Ready Setup included.
Is there a DOT compliance service near me?
FileFlo works remotely in every state. Your drivers send their documents from a phone link, your office forwards what it has, and FileFlo files each one against the rule. Nobody has to come to your yard.
How is this different from hiring a safety manager?
A DOT compliance manager averages $89,948 a year in pay (ZipRecruiter, August 2025). The FileFlo Compliance Department is $18,000 a year at the monthly price, or $15,000 paid annually, and it does not take vacation or quit before the audit.
Do I sign a long contract?
No. Monthly is month to month. Annual is paid once for the year, with two months free.
What do I still do?
Three things: send driver names and the records they have, switch on driver reminders once, and authorize government filings. Filing fees are billed at cost. The rest is FileFlo's job.
I already have a consultant. Why switch?
Keep him if he works for you. FileFlo builds the file he works from. If you are paying by the hour or by the driver, compare it with one monthly price that covers up to 15 trucks.
What is introductory launch pricing for the Compliance Department?
At 8 to 12 trucks, a start by December 31, 2026 on the monthly plan gets 40% off the first 3 months: $900 a month instead of $1,500, applied automatically at checkout. From month 4 the regular monthly price applies. On a written quote at 26 to 100 trucks, a start by December 31, 2026 gets the first month free, written into the quote, then $3,500 a month at 26 to 50 trucks and $5,000 a month at 51 to 100 trucks. At 13 to 25 trucks the department is billed at list from the first month: $1,500 a month at 13 to 15 trucks and $2,400 a month at 16 to 25.
Does launch pricing change the price lock or the guarantee?
No. Start by December 31, 2026 and you keep today's list price for as long as your plan stays active, and the first month back guarantee is the same. The launch discount comes on top of both. Where the first month is free (aviation, and written quotes at 26 to 100 trucks), there is nothing to refund: if FileFlo does not deliver in month 1, cancel before month 2 and you never pay.
Does launch pricing apply to the annual plan?
No. The annual plan is already the lowest first-year cost: $15,000 a year for up to 15 trucks, and $24,000 for 16 to 25.
What happens at 90 days?
We review results with you: what was built and filed, what was fixed, and what is due next. Your point of contact runs the review.