Direct Answer
To write a Part 145 repair station manual, draft one section for each of the eleven content items in 14 CFR §145.209 (a) through (k) — organizational chart, roster procedures, operations description, capability-list and self-evaluation, training-program revision, work at other locations, maintenance procedures, contract-maintenance information, recordkeeping system, manual-revision procedures, and the controlled-document system — and write each to describe how your station actually operates.
To write the quality control manual, describe the quality control system §145.211 requires: the nine inspection and quality procedures in §145.211(c)(1)(i)-(ix), references to manufacturer inspection standards, sample forms (or a reference to a separate forms manual), and your revision-and-notification procedure. Both manuals must be acceptable to the FAA, kept current, accessible to repair station personnel, and have revisions reported to your responsible Flight Standards office — and both are required in the §145.51 certificate application.
The discipline that matters most: every procedure on the page must match what the floor actually does, and a controlled-document system (§145.209(k)) must keep every copy on the same revision. FileFlo does not write these manuals for you — they are yours to author and the FAA’s to find acceptable. Confirm format and detail with your Flight Standards office.
The Manual Is Yours to Write — and the Hardest Part of the Package
The repair station manual and the quality control manual are the spine of a Part 145 certificate. The certificate authorizes you to approve articles for return to service; the manuals describe how you do it in a way the FAA has found acceptable. They are also the single largest documentation effort in the certificate application under the §145.51 process, and the place where most certification rework lives. Getting them right the first time is as much a cost-control exercise as a compliance one.
This is the how-to-write guide. For a reference decoding of exactly what each section must contain — the line-by-line content of §145.209 and §145.211 — see the companion reference, the Part 145 RSQCM records guide. And for a section-by-section structure to build from, see the practical repair station manual template. This page is about the process of authoring them.
A complete manual is necessary — a true one is what passes
Hitting all eleven §145.209 items and all nine §145.211(c)(1) procedures is the easy bar. The hard bar is writing each section to describe what your station actually does. §145.211(b) requires personnel to follow the quality control system, so the most damaging finding is not a missing section — it is a section that describes a procedure the floor does not follow. Write from reality, not from boilerplate.
First, Decide: One Manual or Two?
The RSM and QCM are two distinct required documents. Whether you bind them as one volume is your structural choice — but it changes how you write and control them, so decide before you draft.
The Repair Station Manual (RSM)
Required by §145.207. It must be prepared and followed, kept current, accessible to repair station personnel, and provided to the responsible Flight Standards office in a format acceptable to the FAA. Its required contents are the eleven items in §145.209.
Write it as the “how this station is organized and operates” manual.
The Quality Control Manual (QCM)
Required by §145.211. The station must establish and maintain a quality control system acceptable to the FAA, and prepare and keep current a quality control manual describing that system — its inspection procedures, technical-data control, calibration, forms, and revision procedures.
Write it as the “how we ensure airworthiness and inspect the work” manual.
You may combine them or keep them separate. Nothing in §145.207, §145.209, or §145.211 requires a single bound volume. Small stations frequently merge the RSM and QCM into one document — the RSQCM — to avoid duplicating shared content like the organizational chart and revision procedures. Larger stations often keep two manuals, plus a separate forms manual, which §145.211(c)(3) expressly allows: the QC manual may include a sample of the inspection and maintenance forms and instructions for completing them or a reference to a separate forms manual.
The structural choice has a writing consequence. If you split content across an RSM, a QCM, and a forms manual, the controlled-document system required by §145.209(k) becomes the load-bearing element: every cross-reference and every revision has to stay synchronized across all three documents. A combined RSQCM trades some duplication for fewer moving parts. Either is legitimate — but choose deliberately, because you will live inside that structure for the life of the certificate.
The manuals are distinct from your operations specifications (OpSpecs), which the FAA issues to the certificate holder and which define the ratings, limitations, and authorizations the certificate carries. You write the manuals; the FAA issues the OpSpecs. For how the manual content maps to records, the deeper reference is the RSQCM records guide, and for what those records become later, see Part 145 recordkeeping under §145.219.
How to Write the Manuals, Step by Step
There is no FAA-mandated authoring sequence — but the order below is how experienced applicants avoid rewriting their own work. The throughline is the same one that runs through certification itself: write from what your station actually does.
Step 1 — Fix your scope first — it determines what every section says
Before you write a word, lock your ratings under §145.59 and the articles you propose to maintain by type, make, or model. Scope is the load-bearing decision: it drives your capability list, the equipment and technical data you must describe, the personnel and inspection procedures you must document, and therefore the substance of nearly every §145.209 and §145.211 section. A manual written before scope is settled gets rewritten when scope changes — so settle it first.
Step 2 — Map your real workflows before drafting prose
Walk the actual process: how an article arrives and gets a preliminary inspection, how technical data is pulled and kept current, who inspects and who signs the return to service, how tools get calibrated, how deficiencies get corrected. The §145.209 and §145.211(c)(1) lists are essentially a checklist of workflows the FAA expects you to have. Drafting from a map of what your station truly does — rather than from a template — is what produces a manual that matches the floor, which is the whole game.
Step 3 — Draft one section per §145.209 item, then the §145.211 QC system
Write the repair station manual section by section against §145.209(a) through (k), and the quality control manual against §145.211 — establishing the system in (a), the personnel-must-follow obligation in (b), the four QCM contents in (c) including the nine (c)(1) procedures, and FSDO revision notification in (d). Decide deliberately whether you are building one combined RSQCM or separate manuals plus a forms manual; §145.211(c)(3) expressly allows referencing a separate forms manual, so either structure is legitimate.
Step 4 — Build the controlled-document system into the manual itself
§145.209(k) requires a description of the system used to identify and control the manual sections, and §145.209(j) requires the manual revision and FSDO-notification procedure. Define your revision numbering, your list of effective pages or per-page revision dates, and your distribution method now — not as an afterthought. If you split content across an RSM, a QCM, and a forms manual, this is the machinery that keeps every cross-reference and every revision synchronized. Weak document control is where most manual findings are eventually generated.
Step 5 — Reconcile the draft against the floor — then submit and iterate
Before submission, validate that every procedure on the page describes what people actually do; §145.211(b) makes any gap between manual and floor a finding. Then submit the manuals as part of the §145.51 application (acceptable to the FAA) and the training program for approval, and expect revision cycles — rework on the RSM and QCM is the single biggest controllable delay driver in certification. A clean, internally consistent, version-controlled draft is what shortens that loop.
Template first, or workflow first?
A template gives you the right section structure — and the repair station manual template lays out the §145.209 / §145.211 skeleton so you do not miss a required section. But a template cannot tell the FAA how your station works. Use the template for structure and the workflow map for substance: drop your real procedures into the right sections, rather than adapting someone else’s procedures to your shop. The fastest manuals to get accepted are the ones that read like a description of a real, observed operation.
Writing the Eleven §145.209 RSM Sections
§145.209 lists, in paragraphs (a) through (k), exactly what the repair station manual must include. Treat the list as your section outline — write one section per item, and write each to describe how your station actually does it.
Organizational chart
Write a chart identifying each management position with authority to act on behalf of the repair station, the area of responsibility assigned to each, and the duties, responsibilities, and authority of each. Name the accountable manager and the chief inspector roles, and show real reporting lines — not a generic box diagram.
Roster maintenance procedures
Write the procedure for maintaining and revising the rosters required by §145.161 — management and supervisory personnel, inspection personnel, and the people authorized to approve an article for return to service. §145.161 requires the rosters to reflect changes within 5 business days, so your procedure must make that timing real.
Description of operations
Describe the station's operations, including the housing, facilities, equipment, and materials required by subpart C. Tie the description to your actual scope — the work areas, the equipment, and the conditions that support the articles you propose to maintain.
Capability-list revision + self-evaluation
Write the procedure for revising the capability list and for performing and documenting the self-evaluation that supports adding an article. State how the station decides it is capable, how it records that decision, and how it notifies the Flight Standards office.
Training-program revision procedures
Write the procedure for revising the §145.163 training program and submitting revisions to the responsible Flight Standards office for approval. Note the higher bar here: training-program changes are submitted for approval, not merely notification.
Work at another location
If you will perform work away from the station, write the procedures governing it under §145.203 — the conditions, controls, and approvals that keep off-site work inside your quality system.
Maintenance under §145.205
Write the procedures for maintenance, preventive maintenance, or alterations performed under §145.205 — work for an air carrier or commercial operator with a continuous airworthiness maintenance program, and for foreign air carriers or foreign persons, where you follow the customer's program.
Contract maintenance information
Write the procedure for maintaining and revising the contract maintenance information required by §145.217 — the list of functions you contract to outside facilities. Undisclosed or uncontrolled contracting is a serious finding, so this section has to be honest and complete.
Required records + recordkeeping system
Describe the required records and the recordkeeping system used to obtain, store, and retrieve them. This is the section that ultimately produces the §145.219 work records an inspector pulls — write it as a real system, including where records live and how they are retrieved.
Manual revision + FSDO notification
Write the procedure for revising the repair station manual and notifying the responsible Flight Standards office of revisions — including a revision date for each page or a revision number and date. §145.207(e) ties your keep-current obligation to this self-written procedure.
Controlled-document system
Describe the system used to identify and control the manual sections — the controlled-document discipline that keeps every copy on the floor on the same revision. Define effective-page lists, revision numbering, and distribution. This is the antidote to version drift.
Watch the approval-vs-notification distinction in (e) and (j)
Most manual changes are a notification to your Flight Standards office under the procedure you write in §145.209(j). But revisions to the training program under §145.209(e) are submitted to the FAA for approval — a higher bar. Write the two procedures so they do not blur together: a training-program change that is merely notified, not approved, is a finding even when the new training is better.
Writing the §145.211 Quality Control Manual
§145.211 has four parts — and the heart of the QCM is the nine procedures in (c)(1). Here is how to structure the manual and what each procedure has to describe.
Establish the system
Open the QCM by establishing a quality control system, acceptable to the FAA, that ensures the airworthiness of articles the station — or any of its contractors — works on. The phrase or any of its contractors is the hook that pulls subcontracted work inside your quality system.
Personnel must follow it
Reflect the obligation that repair station personnel follow the quality control system. This is the provision behind the most common QC finding — the manual is fine but the floor deviates — so write procedures people can and will actually follow.
The four QCM contents
The substance: (c)(1) the nine inspection/quality procedures below; (c)(2) references to manufacturer inspection standards and data; (c)(3) sample forms or a reference to a separate forms manual; and (c)(4) your revision-and-notification procedure, including how often the FAA is notified.
Notify the FSDO of revisions
Write — and then follow — the procedure for notifying your responsible Flight Standards office of QCM revisions. A revision made on the floor but never reported is a finding even if the revised procedure is an improvement.
The Nine Procedures to Describe in §145.211(c)(1)(i)-(ix)
The manual must describe the system and procedures used for each of these nine functions. Write each as a real, followable procedure — an inspector reads the manual to confirm all nine are described, then watches the floor to confirm they are followed.
Inspecting incoming raw materials to ensure acceptable quality
Write the receiving-inspection gate: how the station confirms acceptable quality and a traceable source before material enters the work flow.
Performing preliminary inspection of all articles that are maintained
Describe the documented preliminary inspection every article gets before work begins, so scope and condition are captured up front.
Inspecting accident-involved articles for hidden damage before work
A distinct hidden-damage inspection for accident-involved articles, performed before any maintenance, preventive maintenance, or alteration. A common omission — do not assume it is covered elsewhere.
Establishing and maintaining proficiency of inspection personnel
Describe how the station keeps its inspectors proficient — the manual side of the §145.161 inspection roster and the §145.163 training program.
Establishing and maintaining current technical data
Describe the procedure that ensures manuals, service bulletins, and other data on the floor are the current acceptable versions — the data-currency engine behind your work.
Qualifying and surveilling noncertificated persons who perform work
Write the procedure for qualifying and overseeing noncertificated contractors. It ties directly to the §145.217 contract-maintenance list.
Performing final inspection and return to service
Describe the final inspection and return-to-service gate — the step whose output is the maintenance release.
Calibrating measuring and test equipment, including intervals
Describe the calibration system and the intervals at which equipment is calibrated. Keep the stated intervals consistent with your calibration records, or the mismatch becomes a finding.
Taking corrective action on deficiencies
Write a closed-loop corrective-action procedure for deficiencies the quality system surfaces — internal audits, escapes, and customer returns.
Do not invent an RII program your shop does not need
The phrase “required inspection items” does not appear in §145.211, and a standalone repair station is not by itself required to operate an RII program. RII is an air-carrier construct: when a Part 135 or Part 121 operator contracts work to your station, those RII requirements typically flow down through the operator manual and the contract, and you satisfy them through your §145.211(c)(1) inspection procedures and your §145.161 inspection roster. Describe RII handling in your QCM if you accept RII-designated work — but do not write an RII program into the manual on the assumption that §145.211 requires one, because it does not.
Your manual promises records exist. Can you prove it on demand?
Every procedure you write generates evidence — calibration certificates against your stated intervals, training and proficiency records, technical-data revisions, and the §145.219 work records the QC system produces. FileFlo’s FAA readiness score reviews the document side of your Part 145 program and surfaces the gaps an FSDO inspector would likely cite, in under 10 minutes. It does not write your manual — it checks whether the evidence behind it is audit-ready.
The Writing Pitfalls That Trigger Findings
Manual deficiencies are among the most common — and most objective — repair station findings, because an inspector simply compares the manual against the §145.209 and §145.211 content lists and against the floor. These are the authoring mistakes that generate them.
Boilerplate that recites the rule but never describes your station
A capability-list self-evaluation procedure under (d) that quotes §145.215 but never says how this station decides it is capable, or an operations description under (c) lifted from a template. The section is technically present but says nothing real — and the FAA can see it.
A procedure the floor does not actually follow
The §145.211(b) finding. The manual says preliminary inspections are documented on a specific form; the floor uses a different process. The deviation is the finding, and it puts the affected work into question. This is the costliest mistake and the hardest to remediate.
A missing or thin §145.211(c)(1) procedure
One of the nine inspection/QC procedures is absent. Hidden-damage inspection of accident-involved articles (iii) and inspector-proficiency procedures (iv) are the usual omissions, because shops assume they are covered by another section. Write all nine explicitly.
No real controlled-document system
A weak §145.209(k) section invites version drift: the office copy is on Revision 14, the inspector finds Revision 12 at a workstation. When an inspector finds two copies on different revisions, that is a finding regardless of which copy is correct. Build effective-page lists and a distribution method into the manual from the start.
Blurring approval and notification
Writing the training-program revision procedure (e) as a notification when §145.209(e) requires submission for approval, or vice versa. The two obligations are different bars — keep them distinct in the text so you follow the right one.
Calibration intervals in the manual that the records contradict
The §145.211(c)(1)(viii) procedure states one interval; the calibration records show another, or show tools overdue against the stated interval. The mismatch can invalidate work performed with the affected equipment. Write intervals you will actually hold.
Why getting it right the first time is a cost decision
A manual set that bounces back from the FAA for corrections does not just delay the certificate — it extends every carrying cost on your facility and staff and adds labor to fix and resubmit. The RSM and QCM are where most certification rework lives. Writing from real workflows, building document control in early, and reconciling the draft against the floor before submission are the levers that shorten the loop. For the broader money-and-timing picture, see Part 145 certification cost and timeline.
Where a Document Intelligence Platform Fits — and Where It Doesn’t
Let us be precise about the boundary, because this is exactly the place where compliance tools overpromise. FileFlo does not write your repair station manual, author your quality control system, build your training program, run your quality system, or replace your accountable manager or chief inspector — the manuals are yours to write and the FAA’s to find acceptable. FileFlo gives no legal advice and holds no certificate. If you need help authoring the RSM and QCM, that is the work of your quality and technical staff and a certification consultant or aviation attorney.
What FileFlo is, is a compliance document intelligence platform: a read-only proof layer that keeps the documents your manual promises exist organized, version-controlled, and audit-ready. Your QCM says calibration happens on stated intervals, that inspectors stay proficient, that technical data is current, and that the quality system produces §145.219 work records. FileFlo classifies those inbound documents against the correct CFR element, tracks their expirations, flags missing or incomplete records before they become findings, and assembles them in the order a records review proceeds. It does not manage the manual; it manages the evidence the manual depends on — and, during certification, it gives your draft manuals and supporting records one version-controlled home so the rework that drags out the process is easier to avoid.
Version-controls your draft manuals during certification
Draft RSM and QCM, capability list, organizational chart, and supporting records get one classified, version-controlled home with effective dates — so the FAA review moves faster and superseded drafts never get mistaken for live ones.
Classifies the documents the QC system depends on
Calibration certificates, training and proficiency records, technical-data revisions, receiving-inspection records, and work orders are classified against the correct §145.211 / §145.219 element on upload.
Tracks expirations against the intervals you wrote
Calibration due dates keyed to the intervals your QCM states under §145.211(c)(1)(viii); training currency behind §145.211(c)(1)(iv). Items approaching expiry surface in a 90/60/30-day alert queue.
Flags missing evidence before the inspector does
When a work order references a tool with no current calibration record, or a signatory with a lapsed training record, FileFlo surfaces the gap — the same cross-check an FSDO inspector runs.
FileFlo does not author or maintain your repair station manual or quality control system, hold your certificate, perform maintenance, build or run your training program, or replace your accountable manager, chief inspector, or A&P/IA judgment. It keeps the documents that prove your program exists and is current — audit-ready, at the moment the inspector asks. FileFlo claims no live integration with any maintenance-tracking or FAA system, and does not claim SOC 2 certification.
Pricing: Starter $89/month, Professional $299/month. 5-day free trial, no credit card required. See FileFlo for Part 145 Repair Stations.
Frequently Asked Questions
How do you write a repair station manual?
You write a repair station manual (RSM) by drafting, section by section, the eleven content items 14 CFR §145.209 lists in paragraphs (a) through (k) — starting from an organizational chart and working through roster, operations, capability-list, training, contract-work, maintenance, recordkeeping, revision, and document-control procedures — and writing each section to describe how your station actually operates, not generic boilerplate. The manual must be acceptable to the FAA under §145.207, kept current, accessible to repair station personnel, and provided to your responsible Flight Standards office. The practical process is: map your real workflows, draft one §145.209 section per workflow, build a controlled-document system so revisions stay synchronized, then walk the floor to confirm every procedure on the page matches what people do. The manual is yours to author; the FAA's role is to find it acceptable. Sources: 14 CFR §145.207; 14 CFR §145.209.
What sections must a Part 145 repair station manual contain?
14 CFR §145.209 requires the repair station manual to include eleven items, paragraphs (a) through (k): (a) an organizational chart identifying each management position with authority to act, its area of responsibility, and its duties and authority; (b) procedures for maintaining and revising the rosters required by §145.161; (c) a description of the station's operations, including housing, facilities, equipment, and materials under subpart C; (d) procedures for revising the capability list and performing the self-evaluation; (e) procedures for revising the training program required by §145.163 and submitting revisions to the Flight Standards office for approval; (f) procedures for work performed at another location under §145.203; (g) procedures for maintenance, preventive maintenance, or alterations under §145.205; (h) procedures for maintaining and revising the contract maintenance information required by §145.217; (i) a description of the required records and the recordkeeping system; (j) procedures for revising the manual and notifying the Flight Standards office; and (k) a description of the system used to identify and control the manual sections. Write a section for each. Source: 14 CFR §145.209.
Is the repair station manual the same as the quality control manual?
No — they are two distinct required documents, though they may be combined into one volume. The repair station manual (RSM) is required by 14 CFR §145.207, and its contents are listed in §145.209; it describes how the station is organized and operates. The quality control manual (QCM) is required by §145.211, and it describes the quality control system — the inspection and quality procedures that ensure airworthiness. Many small stations combine the two into a single binder they informally call the RSQCM; larger stations often keep separate manuals plus a referenced forms manual. Nothing in §145.207, §145.209, or §145.211 mandates a single bound document. What the rules require is that all of the §145.209 and §145.211 content exists, is current, and is acceptable to the FAA — whether it lives in one document or three. Sources: 14 CFR §145.207; 14 CFR §145.209; 14 CFR §145.211.
What must the quality control manual include under §145.211(c)?
Under 14 CFR §145.211(c), the quality control manual must include four things: (c)(1) a description of the system and procedures used for the nine inspection and quality functions in §145.211(c)(1)(i) through (ix) — incoming material inspection, preliminary inspection of all maintained articles, hidden-damage inspection of accident-involved articles, inspector proficiency, current technical data, qualifying and surveilling noncertificated persons, final inspection and return to service, calibration of measuring and test equipment including intervals, and corrective action on deficiencies; (c)(2) references, where applicable, to the manufacturer's inspection standards for a particular article, including any data the manufacturer specifies; (c)(3) a sample of the inspection and maintenance forms and instructions for completing them, or a reference to a separate forms manual; and (c)(4) procedures for revising the quality control manual and notifying the responsible Flight Standards office, including how often the office will be notified. Those nine (c)(1) procedures are the heart of the QCM. Source: 14 CFR §145.211(c).
Does a repair station need a quality control manual?
Yes. 14 CFR §145.211 requires every certificated repair station to establish and maintain a quality control system acceptable to the FAA that ensures the airworthiness of the articles it works on, and §145.211(c) requires the station to prepare and keep current a quality control manual, in a format acceptable to the FAA, describing that system. A quality control manual is also part of the certificate application itself: §145.51(a)(2) lists "a quality control manual acceptable to the FAA as required by §145.211(c)" among the required application contents. So the QCM is not optional and not deferrable — it is required to be issued the certificate and required to keep it. Sources: 14 CFR §145.211; 14 CFR §145.51(a)(2).
Do you submit the manual to the FAA, and does it have to be approved?
You submit both manuals, but the bar is "acceptable," not "approved" — with one important exception. Under §145.51(a)(1) and (a)(2), the application must include a repair station manual and a quality control manual acceptable to the FAA. Under §145.207, the current repair station manual must be provided to your responsible Flight Standards office in a format acceptable to the FAA, and you must notify the office of each revision per the procedures you wrote under §145.209(j). The QCM carries the same acceptable-and-notify pattern under §145.211(c)(4) and (d). The exception is the training program: §145.163 and §145.51(a)(7) require it to be submitted for FAA approval, and §145.209(e) requires revisions to the training program to be submitted for approval — a higher bar than the notification that applies to the rest of the manual. Sources: 14 CFR §145.51; 14 CFR §145.207; 14 CFR §145.209; 14 CFR §145.211; 14 CFR §145.163.
What is the most common mistake when writing a repair station manual?
The most damaging mistake is writing a procedure the floor does not actually follow. Having all eleven §145.209 items and all nine §145.211(c)(1) procedures present is necessary but not sufficient — each section has to describe what your station really does. §145.211(b) requires repair station personnel to follow the quality control system, so a gap between the manual and the floor is itself a finding, and it puts every record produced under that section into question. The second most common mistake is version drift: a revision is approved at the office but the copy at a workstation is two revisions behind, which is a §145.209(k) controlled-document finding regardless of which copy is correct. Both mistakes are objective — an inspector does not need to make a technical judgment to write them up — which is exactly why manual findings are so frequently cited. Source: 14 CFR §145.209(k); 14 CFR §145.211(b).
Does FileFlo write your repair station manual or QCM?
No. FileFlo does not author your repair station manual or quality control manual, build or run your quality control system, hold your certificate, perform maintenance, or provide legal advice — the manual is yours to write and the FAA's to find acceptable, and that work belongs to your accountable manager, your chief inspector, your quality staff, and your certification consultant or aviation counsel. FileFlo is a compliance document intelligence platform: a read-only proof layer that classifies, indexes, version-controls, and tracks expirations on the documents your manual promises exist — calibration certificates against your stated intervals, training and proficiency records, technical-data revisions, and the §145.219 work records the quality system produces. In other words, your manual says these records exist and stay current; FileFlo keeps that evidence organized and audit-ready so the claim holds when an inspector checks it. FileFlo claims no live integration with any FAA or maintenance-tracking system, and does not claim SOC 2 certification.
More Part 145 & Aviation Compliance Reading
The RSQCM Records Guide — §145.209 / §145.211 Decoded
The line-by-line content reference this how-to is built on
Part 145 Repair Station Manual Template
The section-by-section skeleton to build from
How to Get a Part 145 Certificate
The §145.51 application the manuals are part of
Part 145 Repair Station Requirements
The underlying requirements your manual must satisfy
Part 145 Certification Cost & Timeline
Why manual rework is the silent delay driver
Part 145 Recordkeeping — §145.219
The records your §145.209(i) system produces
Part 145 Audit Binder: What Inspectors Ask For
The records an FSDO PMI physically pulls
Part 145 Repair Station Audit Checklist
What an auditor checks against your manual
Part 145 Ratings & Capability List Records
The capability list your §145.209(d) procedure revises
Part 145 Personnel Roster & Training Records
The rosters behind §145.161 and §145.209(b)
Part 145 Drug & Alcohol Testing
The Part 120 program your station also carries
EASA Part 145 Approval for a US Repair Station
The supplement the bilateral adds to your manual set
FAA-EASA MAG Bilateral Repair-Station Records
The records angle for EU-registered work
For your Part 135 customers (the SMS pillars)
A note for shops hearing about the 2027 SMS deadline
The FAA’s 2024 Safety Management System rule (revised 14 CFR Part 5, single compliance date May 28, 2027) applies to Part 121 air carriers, Part 135 operators, §91.147 air-tour LOA holders, and certain Part 21 holders — §5.1 does not list Part 145 repair stations, and Part 91 operators are likewise outside the general mandate. So writing an SMS into your repair station manual is generally not required by that rule. A repair station may still be contractually asked to support a customer airline’s SMS, or adopt one voluntarily. If you want to understand the rule your Part 135 customers face, see the FAA Part 135 SMS 2027 deadline and Part 135 SMS requirements. Confirm your own status with your Flight Standards office.
Write the manual once. Prove it stays true every day after.
Your RSM and QCM promise a quality control system and a recordkeeping system. FileFlo keeps the documents that prove they run — calibration certificates against your stated intervals, training and proficiency records, technical-data currency, and the §145.219 work records the whole system produces — classified, version-controlled, and assembled the way an FSDO records review proceeds. FileFlo does not write your manuals or get you certified; it organizes and proves your repair-station records. Takes under 10 minutes to see where you stand. No credit card required.
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Reviewed by Chad Griffith, Founder, FileFlo — compliance document intelligence. Last reviewed June 15, 2026. The repair station manual requirement (§145.207), its contents (§145.209), and the quality control system and manual (§145.211) are verified against the Cornell Legal Information Institute eCFR; the application contents (§145.51), the personnel rosters (§145.161), and the training requirement (§145.163) likewise. FAA Order 8900.1 and advisory circulars are guidance, not regulatory text, and the FAA may revise them — confirm format and current process with your responsible Flight Standards office. The 2024 SMS rule (14 CFR Part 5; compliance date May 28, 2027) applies to Part 121, Part 135, §91.147, and certain Part 21 holders per §5.1, and does not list Part 145 repair stations or Part 91 operators in the general mandate. Not legal advice.