High-risk operations. Zero compliance gaps.
FileFlo centralizes OSHA Process Safety Management (§1910.119), EPA environmental compliance (40 CFR §112 SPCC, RCRA, Tier II), equipment certifications, DOT PHMSA pipeline operator qualifications, and multi-state operator credentials, every document tagged to its citation so energy companies can focus on operations, not regulatory paperwork.
5-day trial · No credit card · No setup fees · Cancel anytime
OSHA, EPA, and DOT evidence, tagged to its citation.
All 14 PSM elements, managed
Track Process Hazard Analyses, management of change, contractor safety, pre-startup safety reviews, mechanical integrity, hot-work permits, and incident investigations with documented root cause: every one of the 14 PSM elements in one system, ready for the compliance audit §1910.119(o) requires every three years.
OSHA PSM: 29 CFR §1910.119EPA environmental compliance, indexed
Centralize SPCC oil-spill prevention plans (40 CFR §112) with the 5-year review, air-quality and wastewater permits, RCRA hazardous-waste manifests, and EPCRA Tier II chemical inventories, each indexed by 40 CFR Part with automated renewal alerts and the March 1 Tier II deadline tracked.
EPA 40 CFR (SPCC §112 · RCRA · Tier II)Safety-critical equipment certifications
Track pressure-vessel inspections, gas-detector calibrations, relief-valve testing, and all safety-critical equipment certifications with 90/60/30-day renewal alerts, so a 5-year ASME PRV certification never lapses and shuts down a processing unit at $85,000/day.
PRESSURE VESSELS · RELIEF VALVESPipeline OQ & multi-state operator credentials
Manage DOT operator qualifications for every pipeline worker (covered tasks, hands-on evaluations, and recertification schedules) plus the multi-state operating licenses and credentials a multi-jurisdiction energy operator carries, with the PHMSA annual report one click away.
DOT PHMSA OQ · MULTI-STATE LICENSESOne gap can cost $50K-$200K+ and shut down operations.
Energy operations face OSHA, EPA, DOT, and state regulations simultaneously, and the evidence each agency demands is scattered across shared drives, supervisor spreadsheets, and binders from 2019.
6:12 AM. An offshore platform has a 50-gallon oil spill. EPA requires notification within 24 hours.
The risk: A hydraulic line ruptured overnight and oil reached navigable waters. Under the Clean Water Act, you must notify the National Response Center immediately and EPA within 24 hours. Your EHS manager is onshore, 180 miles away, and the platform crew doesn't know what information EPA needs. Miss the deadline and it's $50,000+ in fines plus potential criminal charges.
FileFlo's mobile incident reporting captures spill details in real time from the platform. The system auto-generates an EPA-compliant notification with all required data points, the written report is submitted within 6 hours, and full compliance is documented.
OSHA PSM inspection tomorrow. They want 5 years of Process Hazard Analysis documentation.
The risk: Your refinery operates under OSHA's PSM standard. The inspector wants PHAs, management-of-change docs, incident investigations, and contractor safety programs. PHAs are in three folders, some on shared drives, some in binders from 2019. Two incident investigations are missing root-cause analysis. Willful violations run $161,000+ per finding.
FileFlo centralizes all 14 PSM elements in one system. Generate complete PHA documentation in 30 seconds, all MOCs tracked, every incident investigation documented. Present an organized PSM binder. Zero gaps.
DOT PHMSA annual report due March 15. You need OQ records for 180 pipeline workers.
The risk: PHMSA requires annual reporting showing operator qualifications for all covered tasks. Half your OQ records are in Excel by supervisor. Three workers' certifications expired 4 months ago unnoticed. An incomplete report or unverified qualifications means $200,000+ in penalties.
FileFlo tracks OQ status for all 180 workers automatically and flagged the expired certs 90 days before expiration. All workers recertified on time. Generate the PHMSA annual report with one click.
A pressure relief valve is due for inspection in 14 days. Miss it and you shut down the entire processing unit.
The risk: A critical PRV protecting a high-pressure system needs its 5-year ASME certification. If it isn't inspected by the deadline, you shut down the unit, $85,000/day in lost production. Someone miscalculated the cycle, and now you're scrambling for a certified inspector.
FileFlo sends 90/60/30-day alerts for all pressure-vessel and relief-valve inspections. Your team scheduled it 60 days ago and the inspector completed the certification last week. Equipment stays operational. Zero production loss.
Same EPA inspector. Two different days.
The difference is whether the SPCC and 40 CFR evidence is one click away.
EPA inspector arrives for SPCC compliance review
Requests spill prevention plans, training records, and inspection logs
Searching through file cabinets and shared drives
SPCC plan from 2019 found, but 3-year review is 8 months overdue
Incomplete secondary containment inspection records
Violation: Inadequate SPCC documentation. $55,000 fine.
Missing employee training records for spill response
Additional violation: Untrained personnel. $35,000 fine.
EPA inspection concludes with multiple violations
Total fines: $125,000+. Corrective action plan required.
$125,000+ in fines · multiple violations · corrective action plan required
EPA inspector arrives for SPCC compliance review
Requests spill prevention plans, training records, and inspection logs
Open FileFlo on your laptop
Generate complete SPCC documentation package in 45 seconds
Hand inspector organized compliance binder
Current SPCC plan, 3-year review completed 2 months ago
Inspector requests containment inspection records
Complete inspection history with photos, dates, corrective actions
EPA inspection complete with zero violations
Full SPCC compliance verified. Zero fines. Operations continue.
Zero violations · zero fines · done by 10:30 AM
Focus on operations, not regulatory paperwork.
Three minutes, no signup, no credit card. The free EPA compliance score walks through your SPCC, RCRA, Tier II, and PSM documentation and flags the gaps an inspector would write. The 5-day FileFlo trial is right there if you want it next. Most energy companies set up in under 4 hours.
Run a free EPA compliance auditIf EPA or OSHA showed up right now, could you prove compliance?
- Can you produce complete OSHA PSM documentation (all 14 elements) in under 30 minutes?
- Do you have documented EPA SPCC plans with 3-year review cycles tracked?
- Can you verify all pressure vessels and relief valves have current inspection certifications?
- Do you have complete DOT operator qualification records for all pipeline personnel?
- Can you show proof of annual EPA Tier II chemical inventory reporting?
- Are all hazmat transportation manifests documented and filed correctly?
- Do you have incident investigation reports with documented root-cause analysis?
- Can you prove all confined-space entry permits were completed with atmospheric testing?
Upstream, midstream, and downstream.
Upstream: Exploration & Production
Drilling operations, wellsite safety, and production-facility compliance.
- Drilling operations
- Production facilities
- Wellsite safety
Midstream: Pipeline & Transport
Pipeline OQ, compressor-station safety, and DOT PHMSA compliance.
- Pipeline operations
- Compressor stations
- Transportation safety
Downstream: Refining & Processing
Refinery PSM, chemical processing, and environmental compliance.
- Refineries
- Gas processing
- Petrochemical plants
Two tiers. No per-site fees.
or $890/yr · annualized $74/mo
- · 100 documents per month
- · 3 users
- · Single-site operators
or $2,990/yr · annualized $249/mo
- · Unlimited documents & users
- · Employee auto-detection · Audit trail
- · Multi-site · PSM · RCRA LQG · pipeline OQ
5-day free trial on both tiers. No credit card required. No per-site, per-worker, or per-permit fees. Cancel anytime.
Running multi-state operations with Title V sites, RCRA LQGs, or a regulated pipeline network? FileFlo Enterprise →
Platform definition.
FileFlo is a multi-agency compliance document intelligence platform for energy, oil & gas, and utility operators under OSHA 29 CFR 1910 (including Process Safety Management at §1910.119), EPA 40 CFR, and DOT PHMSA pipeline regulations. It operates as a layer on top of the cloud storage an operator already uses. It does not facilitate the Process Hazard Analysis workshop, submit Tier II forms to a state portal, or interface with live emissions-monitoring systems. It classifies each document against its governing OSHA standard, EPA 40 CFR Part, or PHMSA OQ requirement, tracks equipment certifications and multi-state operator credentials, and generates an inspector-organized compliance binder per agency on demand.
The distinction matters because contractor-management and EHS platforms are optimized for prequalification and workflow, not for proving, document by document, that all 14 PSM elements are current, the SPCC plan's 5-year review is on file, and every pipeline worker's operator qualification is verified when OSHA walks in one week and EPA Region X walks the next. FileFlo holds the audit evidence, tagged to the exact §1910.119, 40 CFR §112, or PHMSA citation an inspector cites.
Energy compliance, decoded.
Energy compliance in the United States spans three federal agencies simultaneously. On the safety side, OSHA's Process Safety Management standard at 29 CFR §1910.119 governs refineries and high-hazard processes through 14 distinct elements, each requiring its own document trail and a compliance audit at least every three years under §1910.119(o). The broader general-industry standards live at 29 CFR Part 1910, with injury recordkeeping under 29 CFR Part 1904.
On the environmental side, EPA's Spill Prevention, Control, and Countermeasure (SPCC) rule at 40 CFR Part 112 requires a written, PE-certified plan reviewed every five years, while RCRA hazardous-waste generators track manifests and the 3-year retention under 40 CFR Part 262, and EPCRA Tier II community right-to-know reporting falls under 40 CFR Part 370 with an annual March 1 submission. EPA Clean Air Act civil penalties reach $121,275 per day per violation (42 USC §7413(b), 2026 inflation-adjusted), and RCRA exposure reaches $84,096 per day, penalties that compound daily, unlike OSHA's per-violation structure.
On the transportation side, DOT's Pipeline and Hazardous Materials Safety Administration (PHMSA) requires documented operator qualification for every covered task under 49 CFR Part 192 Subpart N, layered on top of the multi-state operating licenses and credentials a multi-jurisdiction operator carries. FileFlo's compliance taxonomy maps every classified document to the specific OSHA, EPA, or PHMSA citation that demands it, so an inspector asking for "the SPCC plan's most recent 5-year review and every PSM element" gets an answer in seconds, not a multi-folder, multi-binder scramble.
FileFlo vs. energy compliance & contractor platforms.
Capability comparison based on publicly available product documentation and vendor websites as of May 2026. FileFlo row highlighted.
| Platform | Primary use case | OSHA PSM | EPA 40 CFR | All-docs search | Pricing floor | Free trial |
|---|---|---|---|---|---|---|
| Veriforce | Contractor management & operator qualification | Partial (OQ focus) | No (safety only) | No (contractor records only) | Custom quote | Demo only |
| ISNetworld | Contractor prequalification & compliance | Partial (contractor docs) | Partial (contractor EHS) | No (contractor records only) | Custom quote | Demo only |
| Avetta | Supply-chain contractor management | Partial (contractor docs) | Partial (contractor EHS) | No (contractor records only) | Custom quote | Demo only |
| KPA | Enterprise EHS platform: incidents & observations | Partial (EHS workflow) | Partial | Partial (EHS records) | Custom quote | Demo only |
| ComplyWorks | Contractor & worker compliance management | Partial | Partial | No (contractor records only) | Custom quote | Demo only |
| FileFlo | CFR-cited document intelligence across every energy doc type | Full (all 14 elements, §1910.119 cited) | Full (40 CFR indexed by Part) | Yes (every classified doc) | $89/mo (Starter) | 5-day free trial |
Veriforce, ISNetworld, Avetta, and ComplyWorks are contractor-management and prequalification platforms; KPA is an enterprise EHS platform. FileFlo is documents-first: $89-$299/month, transparent pricing, every document cite-indexed to its OSHA, EPA 40 CFR, or PHMSA citation. Many energy operators run a contractor-management platform for prequalification and FileFlo for the multi-agency audit-evidence layer.
Built to handle multi-agency inspection days.
Chad Griffith, Founder & CEO of FileFlo, anchored the energy pack around the multi-agency reality operators live with: OSHA PSM walks in one week, EPA Region X walks the next, and DOT PHMSA wants the pipeline OQ records the week after. FileFlo's rule pack maps each document to its OSHA 1910 standard, EPA 40 CFR Part, or PHMSA OQ requirement so the audit binder for any agency exports in minutes, with no migration and no contractor-management overlap.
Quick answers.
Every answer cites a specific CFR section. Last reviewed June 4, 2026.
What compliance requirements apply to oil and gas operations?
Energy companies must comply with OSHA Process Safety Management (29 CFR §1910.119) for refineries and high-hazard processes, EPA Spill Prevention Control and Countermeasures (40 CFR §112), DOT Pipeline and Hazardous Materials Safety Administration (PHMSA) regulations including operator qualification (OQ) for pipeline workers, OSHA injury recordkeeping under 29 CFR Part 1904, EPA air-quality permits, RCRA hazardous-waste management, EPCRA Tier II reporting, and state-specific oil-and-gas regulations and multi-state operator licenses.
How does FileFlo help with OSHA PSM compliance?
FileFlo manages all 14 elements of OSHA's Process Safety Management standard at 29 CFR §1910.119: process hazard analyses (PHAs), operating procedures, contractor safety, pre-startup safety reviews, mechanical integrity programs, hot-work permits, management of change, incident investigations, and emergency planning, and exports the §1910.119(o) triennial compliance-audit binder on demand.
Can FileFlo track DOT pipeline operator qualifications?
Yes. FileFlo manages DOT operator qualification (OQ) requirements for pipeline personnel under PHMSA's 49 CFR Part 192/195 Subpart OQ. Track covered tasks, document initial evaluations, manage 3-5 year recertification schedules, capture hands-on evaluations, and generate PHMSA-compliant OQ records and the annual report.
Does FileFlo handle EPA environmental compliance?
Absolutely. FileFlo tracks EPA permits (air quality, wastewater, SPCC plans under 40 CFR §112), manages spill-reporting timelines, documents RCRA hazardous-waste manifests, tracks Title V operating-permit conditions, and manages EPCRA Tier II reporting with the annual March 1 deadline.
Can I use FileFlo across multiple sites and states?
Yes. FileFlo centralizes compliance for multi-site energy operations and tracks the multi-state operating licenses and credentials a multi-jurisdiction operator carries. Track equipment certifications, safety metrics, and environmental permits at the site level while maintaining corporate oversight from one dashboard.
How does FileFlo manage equipment certifications?
FileFlo tracks pressure-vessel inspections, gas-detector calibrations, relief-valve testing, confined-space equipment, fall-protection gear, breathing-air systems, and fire-suppression equipment with 90/60/30-day alerts, so a 5-year ASME relief-valve certification never lapses and forces an unplanned shutdown.
How much does FileFlo cost for energy companies?
Starter is $89/month and Professional is $299/month, both with a 5-day free trial (cancel anytime). One prevented $50,000+ regulatory fine (or a single avoided production shutdown) pays for years of FileFlo. See /pricing for details.
Free: 14-page EPA Tier II Calendar + RCRA Generator Worksheet
Tier II March 1 deadline calendar, generator status determination flow, SPCC plan-review checklist, stormwater inspection log.
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Related Compliance Guides
- EPA Environmental Compliance Guide →
RCRA hazardous waste, SPCC oil pollution, EPCRA Tier II, stormwater NPDES, Title V air permits, USTs, and used oil.
- Operational Compliance Framework →
The complete operational compliance framework: regulators, document checklists, retention schedules, maturity model.
- Compliance Glossary →
Plain-language definitions of FMCSA, OSHA, CMS, EPA, HIPAA, CMMC, and state cannabis terms with CFR citations.
See your compliance gaps before the inspector arrives.
Three-minute self-assessment, no signup. We'll surface your top OSHA PSM + EPA 40 CFR + PHMSA documentation gaps and what to fix first, then the 5-day FileFlo trial is one click away.
5-day trial · No credit card · Cancel anytime