FileFlo vs. KPA EHS:
KPA Runs the Safety Program.
FileFlo Holds the Evidence the Safety Program Produces.
KPA EHS (formerly KPA Flex / Vera EHS) is a mid-market environmental, health, and safety software suite — bundling a 500+ course LMS that streams OSHA 10/30 training, a native iOS and Android inspection-and-audit app, an incident- and injury-management module that produces OSHA 300 / 300A / 301 logs, a corrective-action workflow, COI tracking, and on-call HSE consultant services — used by mid-market construction, manufacturing, dealership, energy, and industrial contractors. FileFlo is the contractor's compliance document evidence platform that holds the source documents KPA's modules produce under 29 CFR Part 1926, §1926.20, §1926.21, 29 CFR Part 1904, and §1903.15. Here is an honest side-by-side.
I hear this question almost every month from mid-market construction VPs and safety directors running 50-250 worker contractors: "We're evaluating KPA EHS for our safety program. Do we still need a document compliance system?" KPA EHS is one of the dominant operational HSE suites in mid-market construction, manufacturing, dealership, energy, and industrial-services contracting — it sits alongside Safety Culture (formerly iAuditor), Intelex, Cority, EHS Insight, and Velocity EHS as the daily operational workflow a safety director leans on at 7 a.m. to push the morning toolbox talk, dispatch a CAPA, schedule a §1926.20(b)(2) inspection, and stream a §1926.21 OSHA 10/30 module to a new hire. FileFlo is the contractor's compliance document evidence platform — both layers are required because 29 CFR Part 1926 generates a written governance file the operational suite does not hold. The OSHA general-duty and accident-prevention rule under 29 CFR §1926.20, the safety-training rule under 29 CFR §1926.21, the recordkeeping rule under 29 CFR Part 1904, and the OSHA citation procedures under 29 CFR §1903.15 all generate document evidence the contractor must hold independently of the operational HSE suite. KPA runs the safety program; FileFlo holds the records the safety program produces.
This page is not a takedown. KPA EHS is a strong mid-market operational HSE suite — it delivers OSHA 10/30 training via the LMS, runs a polished mobile inspection-and-audit workflow, captures the incident the day it happens, routes corrective actions to the right superintendent with overdue alerts, and bundles on-call loss-control consultants into mid-market contracts at a depth FileFlo does not attempt. If you need an operational EHS suite, KPA is on the short list. The honest question is whether you also need a contractor-side document compliance system that holds the §1926.20 written program, the §1926.21 per-worker training file, the §1904 records the KPA incident module captures, the §1903.15 citation-response binder, and the §1926.16 controlling-employer evidence — all under one citation-mapped audit binder that satisfies ISN, Avetta, ComplyWorks, Veriforce, and any Hiring-Client prequalification network the contractor gets put on. For most mid-market contractors working under two or more Hiring Clients, the answer is yes.
Quick Verdict
- Contractor evidence-of-record system for the §1926 governance binder
- 29 CFR §1926.20(b)(2) written program + version history
- 29 CFR §1926.21 OSHA 10/30 + per-worker training file
- 29 CFR §1903.15 citation + 15-day contest workflow
- 29 CFR §1926.16 controlling-employer / multiemployer binder
- Flat $299/mo unlimited users — no per-module or per-seat inflation
- 5-day self-serve trial — live in minutes, no implementation
- Operational EHS workflow — daily inspections + audits + observations
- KPA LMS — 500+ course library streams OSHA 10/30 + custom training
- Incident- and injury-management module — capture-to-CAPA loop
- Native mobile inspection-and-audit app (iOS + Android)
- Corrective-action workflow with assignment + overdue routing
- On-call HSE consultant services bundled in mid-market contracts
The honest answer for most mid-market construction contractors running OSHA 10/30 training in-house: run KPA EHS for daily operational HSE workflow — add FileFlo as the underlying document evidence layer that holds the §1926 binder and feeds ISN, Avetta, ComplyWorks, and Veriforce from one source-of-truth.
Feature-by-Feature Comparison
Based on publicly available KPA EHS materials, customer reports, and FileFlo product as of May 2026.
| Feature | FileFlo$299/mo · unlimited users | KPA EHS~$1,000-3,000/mo mid-market · custom |
|---|---|---|
| Operational EHS workflow (daily inspections + audits + observations) | Not a daily inspection workflow — holds the records | Native iOS / Android inspection and audit app |
| Contractor evidence-of-record system (source documents) | AI-classified compliance binder per contractor | Operational HSE suite — not the document SoR |
| 29 CFR §1926.20(b)(2) written safety + health program | Version history + per-employee acknowledgment log | Reinforces program through training — does not hold versioned PDF |
| 29 CFR §1926.21 OSHA 10/30 + per-worker training file | OSHA 10/30 cards + roster + refresher calendar per worker | KPA LMS delivers OSHA 10/30 + tracks completions |
| OSHA 10/30 training delivery (LMS course library) | Holds completion certificates — does not stream the training | 500+ course library — streams OSHA 10/30 + custom training |
| 29 CFR Part 1904 OSHA 300 / 300A / 301 recordkeeping | 300 log + 300A annual + 301 per case + ITA receipt | Incident module captures + generates 300 / 300A / 301 |
| 29 CFR §1903.15 OSHA citation + 15-day contest evidence binder | Citation-mapped binder + 15-day contest workflow | No native citation-response or contest workflow |
| 29 CFR §1926.16 controlling-employer / multiemployer evidence | Per-project §1926.16 + CPL 02-00-124 binder | Operational HSE only — does not hold contract responsibility binder |
| Corrective-action workflow with assignment + overdue routing | Holds the closed-out CAPA evidence | Native CAPA workflow with assignment + overdue alerts |
| Insurance certificate (COI) expiration tracking | Per-COI expiration alerts + AI re-classification | Native COI tracking module |
| On-call HSE consultant services bundled | Software platform only — no bundled consultants | KPA loss-control consultants bundled in mid-market contracts |
| Document upload to prequalification networks (ISN / Avetta / ComplyWorks) | One source-of-truth → ISN + Avetta + ComplyWorks + Veriforce | Operational EHS — not a prequalification packet builder |
| AI document classification across 600+ doc types | 600+ doc types auto-tagged | Manual upload + manual tag per module |
| Pricing model | $299/mo flat, unlimited users | Custom quote ~$1,000-3,000/mo mid-market · $3K-8K/mo enterprise |
| Free trial (no sales call) | 5-day full access, no card | Demo + custom quote + 30-90 day implementation |
| Implementation timeline | Self-serve · live in minutes | 30-90 day implementation · data migration · training rollout |
KPA EHS publishes custom-quote pricing only. Range cited from public sources, customer reports, and procurement summaries — verify directly with KPA for an exact quote based on module selection (LMS, Inspections, Incidents, COI, Audit), employee count, multi-site complexity, and whether the contract bundles on-call HSE consultant services.
Where Each Tool Sits Inside §1926.20, §1926.21, Part 1904, and §1903.15
The OSHA general-safety-program rule, the safety-training rule, the recordkeeping rule, and the citation-procedures rule map cleanly onto the right system. Here is who handles what.
29 CFR §1926.20 — General safety and health provisions
FileFlo wins here cleanly. §1926.20(b)(2) requires every employer to initiate and maintain accident prevention programs providing for frequent and regular inspections by competent persons, and §1926.20(b)(4) bars use of any machinery, tool, material, or equipment that is not in compliance with applicable requirements. KPA EHS reinforces the program through daily inspection logs in the mobile app and CAPA assignments in the workflow — KPA is the operational suite that runs the inspections §1926.20 requires. But the written accident-prevention program itself is a versioned governance artifact with employer signature, effective date, distribution log, and per-employee acknowledgment. FileFlo holds the written program, the version history, the §1926.32(f) competent-person designation memos, the per-employee program-receipt acknowledgment, and the citation-mapped evidence file exactly the way a §1926.20 records review or an OSHA programmed inspection demands.
29 CFR §1926.21 — Safety training and education
This is the section where KPA EHS does heavy lifting on the operational side. §1926.21(b)(2) requires the employer to instruct each employee in the recognition and avoidance of unsafe conditions and the regulations applicable to their work environment. The KPA LMS streams the OSHA 10-hour outreach training, the OSHA 30-hour outreach training, the topic-specific modules (fall protection, scaffolding, excavation, hazard communication, respiratory protection), and the on-hire site-specific training that proves the §1926.21(b)(2) instruction obligation has been met. KPA delivers and tracks completion. FileFlo holds the §1926.21 evidence file: the OSHA 10-hour card per entry-level worker, the OSHA 30-hour card per supervisor, the DOL outreach-training completion roster from the authorized trainer, the topic outline showing the federally required curriculum hours, the competent-person designation memo under §1926.32(f), the signed JHA acknowledgment per crew, and the toolbox-talk roster signed at the morning huddle. When OSHA or a Hiring Client pulls a training record under §1926.21(b)(2), the contractor pulls from FileFlo — KPA's LMS dashboard is the completion log, but FileFlo holds the artifact OSHA inspects.
29 CFR Part 1904 — Recording and reporting occupational injuries and illnesses
Part 1904 is the regulation that governs the OSHA 300 log, the 300A annual summary (posted February 1 through April 30 at every covered jobsite), the 301 individual incident report, the §1904.39 fatality and severe-injury reporting (8 hours / 24 hours), and the §1904.41 electronic submission to OSHA's Injury Tracking Application (ITA) by March 2 each year. KPA EHS's incident- and injury-management module captures the recordable case at the jobsite — date, location, employee, injury type, days away, restricted duty, transfer — and produces the OSHA 300 log entry, the 300A annual summary, and the 301 individual incident report under Part 1904. KPA captures the incident the day it happens. FileFlo holds the resulting Part 1904 file: the 300 log per establishment, the 300A annual summary with the posting log under §1904.32, the 301 per recordable case, the §1904.39 fatality / severe-injury report with OSHA Area Office confirmation, the §1904.35 employee-access log, and the §1904.41 ITA submission receipt. The pattern is KPA captures; FileFlo holds. When OSHA comes for a §1903.15 records review or a Hiring Client pulls the 300A for a prequalification compliance score, the contractor pulls from FileFlo.
29 CFR §1903.15 — OSHA citation procedures
§1903.15 governs how the Area Director issues, posts, and serves an OSHA citation — and the employer has 15 working days to file a Notice of Contest under §1903.17 once the citation is received. An open OSHA citation that shows in the public OSHA Establishment Search is a near-immediate Hiring-Client compliance-score flag on ISN, Avetta, and ComplyWorks — and a citation that the contractor contested but failed to update on the prequalification network is the same flag. FileFlo wins here cleanly for the citation-response workflow. KPA EHS is not designed to assemble a §1903.15 contest binder — KPA's mobile app runs daily inspections that prevent the citation, but once a CSHO writes one, the contractor needs a documents-of-record system. FileFlo holds the citation PDF with the date received and date posted at the worksite, the Statement of Deficiencies, the per-citation evidence file pulled from the §1926 binder showing abatement, the informal-conference notes with the Area Director, the §1903.19 abatement certification with photo evidence and signed corrective-action proof, and the 15-day contest tracker that opens the day the citation is received. The contractor closes out the resolution; FileFlo built the resolution.
Real Pricing Comparison
FileFlo is one flat price for the contractor's compliance document layer. KPA EHS is custom-quote per contract — module selection (LMS, Inspections, Incidents, COI, Audit), implementation scope, employee count, and bundled HSE consultant services all drive the price. The math escalates the more modules and divisions the contractor adds.
* Pricing range based on public KPA sales materials, customer reports, and procurement summaries. Contact KPA for an exact per-employee quote, module configuration, and bundled HSE consultant retainer.
The pricing comparison is not apples-to-apples. KPA EHS is the operational HSE suite with training delivery and inspection workflow; FileFlo is the contractor's compliance document evidence layer. The right comparison is “KPA EHS + FileFlo” vs “KPA EHS + shared drives + paper safety binders + scrambling at OSHA records-review time.”
When to Pick Each
Add FileFlo if you...
- Already pay KPA EHS but your §1926 written program lives in a shared drive
- Work for two or more Hiring Clients on different prequalification networks (ISN + Avetta + ComplyWorks)
- Need a §1926.20(b)(2) written program with version history + per-employee acknowledgment
- Have an OSHA programmed inspection, post-incident investigation, or §1903.15 citation pending
- Need a §1926.21 OSHA 10/30 + competent-person training file the auditor can pull
- Want unlimited user seats without per-seat, per-module, or per-division inflation
- Want AI to auto-classify 600+ uploaded compliance documents — no manual tagging
Keep / start KPA EHS if you...
- Need an operational EHS suite for daily inspections, audits, and observations
- Need a 500+ course LMS to stream OSHA 10/30 + custom site-specific training in-house
- Need an incident- and injury-management module with capture-to-CAPA loop
- Need a native mobile inspection-and-audit app (iOS + Android) for the foreman
- Want on-call HSE consultant services bundled in the contract
- Have a 50-250+ employee mid-market or enterprise budget for a full EHS suite
"We Added FileFlo Under KPA EHS Because..."
Real workflows mid-market construction contractors describe after layering FileFlo under an existing KPA EHS subscription.
"We pay KPA EHS for the LMS and the mobile inspection app — KPA runs our daily operational safety program, no question. But when OSHA showed up for a records review last winter and asked for our written §1926.20(b)(2) program, our §1926.32(f) competent-person designation memos, and the per-employee acknowledgment log, KPA didn't hold any of that. It lived in a shared drive nobody had touched in eighteen months. We added FileFlo as the source-of-truth document layer. KPA runs the program; FileFlo holds the binder OSHA inspects."
"Our Hiring Client put us on ISN and Avetta after a procurement consolidation. KPA EHS does our inspections and OSHA 10/30 training internally, but ISN and Avetta both pull document packets — written program, training records, OSHA 300A, COI, competent-person memos — and KPA doesn't assemble that packet. We were rebuilding it three different ways every quarter for the two networks plus our own audit binder. FileFlo gave us one source-of-truth — every network pulls from the same citation-mapped binder now."
"We got a §1926.501 fall citation that hit the OSHA Establishment Search — ISN and Avetta flagged us immediately and our prequalification score dropped. KPA's inspection app proved we'd been running the daily fall-protection inspections, but neither KPA nor we had the §1903.15 contest binder organized — the citation PDF, the §1903.19 abatement certification, the photo evidence, the 15-day contest tracker, the informal-conference notes. FileFlo built the contest binder in days. We contested the citation, got the resolution, and uploaded it to ISN + Avetta. KPA prevented; FileFlo defended."
Frequently Asked Questions
Does FileFlo replace KPA EHS?
No. KPA EHS (formerly KPA Flex / Vera EHS) is a mid-market environmental, health, and safety software suite serving construction, manufacturing, distribution, dealership, energy, and industrial-services employers — the platform bundles online safety training delivery with a course library of 500+ titles, a mobile inspection-and-audit workflow with native iOS / Android apps, an incident- and injury-management module that produces OSHA 300 / 300A / 301 logs, a JHA / JSA toolbox-talk and observation tracker, a corrective-action workflow with assignment and overdue routing, COI and certificate management, and on-call HSE consultant services delivered by KPA's loss-control team. KPA's strength is the operational HSE workflow — the daily inspections, the LMS course completions, the incident-to-corrective-action loop, the field app the foreman pulls up at 7 a.m. on the jobsite. FileFlo is a compliance document evidence platform that holds the source documents KPA's modules produce and reference — the written accident-prevention program under 29 CFR §1926.20(b)(2), the per-worker OSHA 10/30 training file under 29 CFR §1926.21, the OSHA 300 / 300A / 301 logs under 29 CFR Part 1904, the citation-mapped binder under 29 CFR §1903.15, and the controlling-employer / multiemployer evidence under 29 CFR §1926.16 — across 600+ document types AI-classified and held under an immutable audit binder. KPA runs the safety program; FileFlo holds the evidence the safety program produces.
How much does KPA EHS cost vs FileFlo?
KPA EHS publishes custom-quote pricing only — there is no public per-seat or flat-rate price page. Contractor reports and procurement summaries put the typical mid-market KPA Flex / EHS implementation in the $1,000-$3,000 per month range for a 50-250 employee construction contractor, depending on module selection (LMS + Inspections + Incident Mgmt + COI + Audit), implementation scope (typical 30-90 day onboarding), data-migration cost, and whether the contract bundles KPA's on-call HSE consultant services. Enterprise contracts above 250 employees, multi-site contractors with five or more divisions, and contractors bundling KPA's consultant retainer routinely run $3,000-$8,000 per month and demand multi-year subscriptions with annual escalators. FileFlo is a flat $299 per month with unlimited users — $3,588 per year — for the contractor's underlying compliance document layer. The comparison is not apples-to-apples: KPA EHS is the operational HSE suite with training delivery and inspection workflow; FileFlo is the contractor's evidence-of-record system that holds the source documents KPA's modules produce. Verify KPA pricing during their sales process; FileFlo pricing is locked at getfileflo.com/pricing.
Will FileFlo hold the 29 CFR §1926.20 written safety program KPA EHS produces?
Yes. 29 CFR §1926.20(b)(2) requires every construction employer to initiate and maintain accident-prevention programs providing for frequent and regular inspections by competent persons, and §1926.20(b)(4) bars use of any machinery, tool, material, or equipment that is not in compliance with applicable requirements. KPA EHS's LMS and inspection modules generate and reinforce the written program — KPA delivers the OSHA 10/30 training that proves the §1926.21 instruction obligation, the toolbox-talk roster that proves the §1926.20(b)(2) competent-person inspection obligation, and the corrective-action workflow that proves the §1926.20(b)(4) equipment-compliance obligation. FileFlo holds the written program itself as a versioned governance artifact: the employer's signed accident-prevention program, the §1926.32(f) competent-person designation memos, the per-employee program-receipt acknowledgment log, the distribution log showing each crew received the program, and the citation-mapped evidence file a CSHO walks during a §1903.15 inspection. KPA runs the daily safety operations; FileFlo holds the governance artifact OSHA inspects.
Does FileFlo handle the OSHA 300 / 300A / 301 records KPA EHS generates from its incident module?
Yes. KPA EHS's incident- and injury-management module captures the recordable incident at the jobsite — date, location, employee, injury type, days away, restricted duty, transfer — and generates the OSHA 300 log entry, the 300A annual summary, and the 301 individual incident report for each recordable case under 29 CFR Part 1904. The KPA module is the operational system that captures the incident the day it happens. FileFlo holds the resulting records as the contractor's evidence-of-record file: the OSHA 300 log per establishment, the 300A annual summary posted February 1 through April 30 with the posting log under §1904.32, the 301 individual incident report per recordable case, the §1904.39 fatality and severe-injury reports with OSHA Area Office confirmation, the §1904.35 employee-access log, and the §1904.41 ITA submission receipt by March 2 each year. The pattern is KPA captures; FileFlo holds. When OSHA comes for a §1903.15 records review or a Hiring Client pulls the 300A for a prequalification compliance score, the contractor pulls from FileFlo — not from the KPA incident module — because FileFlo is the citation-mapped audit binder OSHA and Hiring Clients both inspect.
Can FileFlo generate the multi-document binder KPA, ISN, Avetta, and OSHA all reference?
FileFlo is purpose-built for compliance binder assembly across multiple verification layers — one click pulls every document a KPA EHS audit, an ISN RAVS reviewer, an Avetta verification, a Veriforce compliance check, a ComplyWorks cwHSE reviewer, or a §1903.15 OSHA records review pulls into a single PDF binder with an immutable audit trail. The verification scope overlaps heavily: written safety program (§1926.20), per-worker training file with OSHA 10/30 (§1926.21), competent-person designation memos (§1926.32(f)), OSHA 300 / 300A / 301 (Part 1904), insurance certificates (general liability, auto liability, workers comp with the Hiring Client as additional insured, umbrella, professional liability where applicable), drug-and-alcohol policy with consortium membership proof, written hazard-communication program (§1910.1200), respiratory-protection program (§1910.134), fall-protection plan (§1926.502), crane annual inspection (§1926.1412), scaffold-erection drawings (§1926.451), excavation competent-person log (§1926.651), and the Hiring-Client-specific packets each owner adds on top. FileFlo holds all of those source documents, expiration tracking across 600+ document types, and citation-mapping under one binder — so the contractor uploads the same verified document to KPA EHS for audit on Monday, ISN on Tuesday, Avetta on Wednesday, and ComplyWorks on Thursday without rebuilding the packet four times. KPA runs operations. ISN verifies. Avetta verifies. FileFlo holds the verified source.
Does FileFlo replace KPA EHS training delivery, inspection workflow, or HSE consultant services?
No. FileFlo does not deliver the OSHA 10/30 outreach training the KPA LMS streams to each new hire, does not run the daily inspection and audit checklist workflow the foreman pulls up on a tablet at the jobsite, does not assign corrective actions to a superintendent with overdue routing, and does not provide the on-call HSE consultant services KPA bundles into mid-market contracts. KPA EHS is purpose-built as the operational HSE suite — training, inspections, incidents, corrective actions, consultant support — and that is where KPA wins. FileFlo accepts uploaded source documents, AI-classifies each one against 600+ regulatory document types, attaches an immutable audit trail, tracks expirations, and generates an audit-ready PDF packet under 29 CFR Part 1926, §1926.20, §1926.21, 29 CFR Part 1904, §1903.15, and §1926.16. The pattern most multi-Hiring-Client mid-market contractors run is KPA EHS for daily operational HSE workflow → FileFlo as the source-of-truth document layer the KPA modules feed → contractor uploads the FileFlo packet to ISN, Avetta, ComplyWorks, Veriforce, or any Hiring-Client mandated network. KPA runs the safety program; FileFlo holds the records the safety program produces.
Authored by Chad Griffith, Founder of FileFlo. Last reviewed 2026-05-31. References: 29 CFR Part 1926, 29 CFR §1926.20, 29 CFR §1926.21, 29 CFR Part 1904, 29 CFR §1903.15.
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