KPA runs the safety program. FileFlo holds the evidence.
KPA EHS streams the OSHA 10/30 training, runs the daily mobile inspection app, and captures the incident the day it happens; it is a strong operational HSE suite. What it doesn't hold is the versioned §1926.20(b)(2) written program, the §1903.15 contest binder, or the §1926.16 controlling-employer file an auditor asks for. FileFlo is the contractor's evidence-of-record system: it AI-classifies every governance document to its exact CFR section and assembles the binder OSHA, ISN, Avetta, and ComplyWorks all inspect. Run KPA. Own the records it produces.
Flat $299/mo · Unlimited users · No card to start
One runs the program. One owns the records.
KPA EHS is the operational suite
It streams OSHA 10/30 from a 500+ course LMS, runs the foreman's mobile inspection and audit app, captures the recordable incident the day it happens, routes corrective actions with overdue alerts, and bundles on-call HSE consultants. If you need a daily operational EHS suite, KPA is on the short list, and that depth is where KPA wins.
FileFlo is the contractor's evidence of record
It holds the governance artifacts KPA's modules produce and reference (the versioned §1926.20 written program, the §1926.21 training file, the Part 1904 records, the §1903.15 contest binder, the §1926.16 controlling-employer file) and assembles the citation-mapped packet ISN, Avetta, and ComplyWorks pull from one source-of-truth. KPA captures; FileFlo holds the binder OSHA inspects.
What an operational suite never had to do.
None of these are KPA failings. They're simply outside what a daily operational EHS workflow does. They're also exactly where contractors get burned at an OSHA records review or a prequalification re-verification.
It does not hold your written program
KPA reinforces the §1926.20(b)(2) program through daily inspection logs and CAPA assignments, but the versioned governance artifact, with employer signature, effective date, distribution log, and per-employee acknowledgment, lives elsewhere. FileFlo holds and versions it.
It has no citation-response workflow
KPA's mobile app runs the daily inspections that prevent a citation, but once a CSHO writes one, KPA is not designed to assemble the §1903.15 contest binder. FileFlo holds the citation, the §1903.19 abatement certification, the photo evidence, and the 15-day contest tracker.
It is not a prequalification packet builder
When a Hiring Client puts you on ISN, Avetta, or ComplyWorks, those networks pull a document packet: written program, training records, OSHA 300A, COI, competent-person memos. KPA is operational EHS, not a packet builder. FileFlo assembles one citation-mapped packet every network pulls from.
It charges per module, per seat, with a rollout
KPA is custom-quote, per-module, often per-seat, with a 30-90 day implementation and data-migration cost. FileFlo is one flat $299/mo for unlimited users, self-serve, live in minutes.
KPA alone vs. KPA + FileFlo.
This is an addition, not a replacement. Keep KPA EHS as your operational HSE suite. FileFlo adds the document evidence-of-record column it was never meant to fill. Based on publicly available KPA EHS materials, customer reports, and the FileFlo product as of June 2026.
| Capability | FileFlo$299/mo · unlimited users | KPA EHS~$1,000-3,000/mo mid-market · custom |
|---|---|---|
Operational EHS workflow (daily inspections + audits + observations) | Not a daily inspection workflow; holds the records | Native iOS / Android inspection and audit app |
Contractor evidence-of-record system (source documents) | AI-classified compliance binder per contractor | Operational HSE suite, not the document SoR |
29 CFR §1926.20(b)(2) written safety + health program | Version history + per-employee acknowledgment log | Reinforces program through training, does not hold versioned PDF |
29 CFR §1926.21 OSHA 10/30 + per-worker training file | OSHA 10/30 cards + roster + refresher calendar per worker | KPA LMS delivers OSHA 10/30 + tracks completions |
OSHA 10/30 training delivery (LMS course library) | Holds completion certificates, does not stream the training | 500+ course library: streams OSHA 10/30 + custom training |
29 CFR Part 1904 OSHA 300 / 300A / 301 recordkeeping | 300 log + 300A annual + 301 per case + ITA receipt | Incident module captures + generates 300 / 300A / 301 |
29 CFR §1903.15 OSHA citation + 15-day contest evidence binder | Citation-mapped binder + 15-day contest workflow | No native citation-response or contest workflow |
29 CFR §1926.16 controlling-employer / multiemployer evidence | Per-project §1926.16 + CPL 02-00-124 binder | Operational HSE only, does not hold contract responsibility binder |
Corrective-action workflow with assignment + overdue routing | Holds the closed-out CAPA evidence | Native CAPA workflow with assignment + overdue alerts |
Insurance certificate (COI) expiration tracking | Per-COI expiration alerts + AI re-classification | Native COI tracking module |
On-call HSE consultant services bundled | Software platform only, no bundled consultants | KPA loss-control consultants bundled in mid-market contracts |
Document upload to prequalification networks (ISN / Avetta / ComplyWorks) | One source-of-truth → ISN + Avetta + ComplyWorks + Veriforce | Operational EHS, not a prequalification packet builder |
AI document classification across 600+ doc types | 600+ doc types auto-tagged | Manual upload + manual tag per module |
Pricing model | $299/mo flat, unlimited users | Custom quote ~$1,000-3,000/mo mid-market · $3K-8K/mo enterprise |
Free trial (no sales call) | 5-day full access, no card | Demo + custom quote + 30-90 day implementation |
Implementation timeline | Self-serve · live in minutes | 30-90 day implementation · data migration · training rollout |
KPA EHS publishes custom-quote pricing only. Range cited from public sources, customer reports, and procurement summaries. Verify directly with KPA for an exact quote based on module selection (LMS, Inspections, Incidents, COI, Audit), employee count, multi-site complexity, and whether the contract bundles on-call HSE consultant services.
Run KPA. Own your evidence.
Add FileFlo if you…
- Already pay KPA EHS but your §1926 written program lives in a shared drive
- Work for two or more Hiring Clients on different prequalification networks (ISN + Avetta + ComplyWorks)
- Need a §1926.20(b)(2) written program with version history + per-employee acknowledgment
- Have an OSHA programmed inspection, post-incident investigation, or §1903.15 citation pending
- Need a §1926.21 OSHA 10/30 + competent-person training file the auditor can pull
- Want unlimited user seats without per-seat, per-module, or per-division inflation
- Want AI to auto-classify 600+ uploaded compliance documents, no manual tagging
Keep / start KPA EHS if you…
- Need an operational EHS suite for daily inspections, audits, and observations
- Need a 500+ course LMS to stream OSHA 10/30 + custom site-specific training in-house
- Need an incident- and injury-management module with capture-to-CAPA loop
- Need a native mobile inspection-and-audit app (iOS + Android) for the foreman
- Want on-call HSE consultant services bundled in the contract
- Have a 50-250+ employee mid-market or enterprise budget for a full EHS suite
KPA runs the safety program · FileFlo holds the records the safety program produces.
§1926.20 · §1926.21 · Part 1904 · §1903.15.
29 CFR §1926.20: general safety and health provisions
FileFlo wins here cleanly. §1926.20(b)(2) requires accident-prevention programs with frequent, regular inspections by competent persons; §1926.20(b)(4) bars use of non-compliant equipment. KPA reinforces the program through daily inspection logs and CAPA assignments, but the written program itself is a versioned governance artifact. FileFlo holds it, the version history, and the §1926.32(f) competent-person designation memos.
29 CFR §1926.21: safety training and education
This is where KPA does heavy operational lifting: the KPA LMS streams the OSHA 10-hour and 30-hour outreach training and the topic-specific modules that prove the §1926.21(b)(2) instruction obligation, and tracks completion. FileFlo holds the §1926.21 evidence file (the OSHA 10/30 cards, the DOL outreach-training roster, the curriculum-hour outline, and the signed JHA acknowledgment per crew), the artifact OSHA inspects.
29 CFR Part 1904: injury & illness recordkeeping
KPA captures the recordable case the day it happens and produces the OSHA 300, 300A, and 301. FileFlo holds the resulting Part 1904 file: the 300 log per establishment, the 300A annual summary with the §1904.32 posting log, the 301 per case, the §1904.39 fatality/severe-injury report, the §1904.35 access log, and the §1904.41 ITA receipt. KPA captures; FileFlo holds.
29 CFR §1903.15: OSHA citation procedures
The employer has 15 working days to file a Notice of Contest under §1903.17. An open citation in the OSHA Establishment Search is a near-immediate flag on ISN, Avetta, and ComplyWorks. KPA prevents through daily inspections; FileFlo defends: it holds the citation PDF, the Statement of Deficiencies, the §1903.19 abatement certification with photo evidence, and the 15-day contest tracker.
One flat price vs. custom quote, per module, per seat.
FileFlo is one flat price for the contractor's compliance document layer. KPA EHS is custom-quote per contract: module selection, implementation scope, employee count, and bundled HSE consultant services all drive the price. The math escalates the more modules and divisions the contractor adds.
Pricing range based on public KPA sales materials, customer reports, and procurement summaries. Contact KPA for an exact per-employee quote, module configuration, and bundled HSE consultant retainer.
The pricing comparison is not apples-to-apples. KPA EHS is the operational HSE suite with training delivery and inspection workflow; FileFlo is the contractor's compliance document evidence layer. The right comparison is “KPA EHS + FileFlo” vs “KPA EHS + shared drives + paper safety binders + scrambling at OSHA records-review time.”
Platform definition.
FileFlo is a compliance document intelligence platform that serves as a contractor's evidence-of-record system. It accepts uploaded source documents, classifies each one against its governing regulation (OSHA 29 CFR Part 1926 and Part 1910, the Part 1904 recordkeeping rule, the §1903.15 citation procedures, FMCSA 49 CFR, and EPA 40 CFR), extracts expiration dates and key fields across 600+ document types, enforces retention requirements, and generates an inspector-ready, citation-mapped audit binder on demand. It is the document system of record beneath whatever operational suite and prequalification network a contractor runs.
The distinction from KPA EHS matters because KPA is an operational environmental, health, and safety suite: it is optimized for daily safety operations (training delivery through a 500+ course LMS, a mobile inspection-and-audit workflow, incident capture, corrective-action routing, and bundled loss-control consulting), not to be the permanent, versioned, citation-mapped document binder an auditor walks. KPA can deliver the OSHA 10/30 training and capture the recordable incident; it does not hold the signed §1926.20(b)(2) written program as a versioned artifact, assemble the §1903.15 contest binder, or build the prequalification packet ISN and Avetta pull. FileFlo adds that evidence-of-record layer so the records KPA's modules produce land in one inspector-ready binder.
Why running the program isn't the same as holding the records.
OSHA's construction standards do not ask whether a contractor runs a polished safety program; they ask whether the right documents exist, are current, and can be produced on demand. Under 29 CFR §1926.20(b)(2), every employer must initiate and maintain an accident-prevention program providing for frequent and regular inspections by competent persons, and that written program is a governance artifact carrying an employer signature, an effective date, a distribution log, and per-employee acknowledgment. Under 29 CFR §1926.21(b)(2), the employer must instruct each employee in the recognition and avoidance of unsafe conditions, which OSHA 10-hour and 30-hour outreach cards evidence. Under 29 CFR Part 1904, the OSHA 300 log, the 300A annual summary, and the 301 incident report must be maintained for five years following the year they cover, and the §1904.41 electronic submission lands in OSHA's Injury Tracking Application each March. An operational suite can run the inspections and capture the incidents and still leave the contractor exposed, because a daily workflow tool is not built to be the versioned, retained, inspector-ready binder.
This is the gap FileFlo closes. When a Compliance Safety and Health Officer opens a §1903.15 records review, or a Hiring Client's prequalification network pulls the 300A and the written program, the contractor has to produce, not reconstruct. The §1903.15 citation procedure gives the employer 15 working days to file a Notice of Contest under §1903.17, and a contractor facing a maximum OSHA penalty of $16,131 per serious violation needs the citation, the §1903.19 abatement certification, and the contest tracker organized the day the citation is served. On a multi-employer worksite, the OSHA citation policy under CPL 02-00-124 and the §1926.16 contract-responsibility rule add the controlling-employer binder to that obligation, evidence an operational EHS suite does not maintain.
The practical result is that a contractor keeps a single source of truth, their FileFlo binder, while KPA EHS runs the daily program above it and ISN, Avetta, and ComplyWorks each pull from it for verification. FileFlo is the compliance intelligence layer; KPA EHS remains the operational suite.
Built by an operator, against the rules themselves.
Chad Griffith, Founder & CEO of FileFlo, built FileFlo's rule packs against the actual surveyor, inspector, and safety-investigator protocols, not against a generic "compliance" abstraction. Each regulator's taxonomy maps documents to the exact CFR section that demands them, which is why FileFlo can sit beneath an operational EHS suite like KPA and still speak the language an OSHA CSHO and a prequalification reviewer both use. FileFlo is the contractor's evidence of record: the platform holds the governance artifacts your operational suite produces and feeds every auditor and network instead of becoming another place to re-key them.
Quick answers.
Last reviewed June 4, 2026.
Does FileFlo replace KPA EHS?
No. KPA EHS (formerly KPA Flex / Vera EHS) is a mid-market environmental, health, and safety software suite serving construction, manufacturing, distribution, dealership, energy, and industrial-services employers. The platform bundles online safety training delivery with a course library of 500+ titles, a mobile inspection-and-audit workflow with native iOS / Android apps, an incident- and injury-management module that produces OSHA 300 / 300A / 301 logs, a JHA / JSA toolbox-talk and observation tracker, a corrective-action workflow with assignment and overdue routing, COI and certificate management, and on-call HSE consultant services delivered by KPA's loss-control team. KPA's strength is the operational HSE workflow: the daily inspections, the LMS course completions, the incident-to-corrective-action loop, the field app the foreman pulls up at 7 a.m. on the jobsite. FileFlo is a compliance document evidence platform that holds the source documents KPA's modules produce and reference: the written accident-prevention program under 29 CFR §1926.20(b)(2), the per-worker OSHA 10/30 training file under 29 CFR §1926.21, the OSHA 300 / 300A / 301 logs under 29 CFR Part 1904, the citation-mapped binder under 29 CFR §1903.15, and the controlling-employer / multiemployer evidence under 29 CFR §1926.16, all across 600+ document types AI-classified and held under an immutable audit binder. KPA runs the safety program; FileFlo holds the evidence the safety program produces.
How much does KPA EHS cost vs FileFlo?
KPA EHS publishes custom-quote pricing only. There is no public per-seat or flat-rate price page. Contractor reports and procurement summaries put the typical mid-market KPA Flex / EHS implementation in the $1,000-$3,000 per month range for a 50-250 employee construction contractor, depending on module selection (LMS + Inspections + Incident Mgmt + COI + Audit), implementation scope (typical 30-90 day onboarding), data-migration cost, and whether the contract bundles KPA's on-call HSE consultant services. Enterprise contracts above 250 employees, multi-site contractors with five or more divisions, and contractors bundling KPA's consultant retainer routinely run $3,000-$8,000 per month and demand multi-year subscriptions with annual escalators. FileFlo is a flat $299 per month with unlimited users ($2,990 per year) for the contractor's underlying compliance document layer. The comparison is not apples-to-apples: KPA EHS is the operational HSE suite with training delivery and inspection workflow; FileFlo is the contractor's evidence-of-record system that holds the source documents KPA's modules produce. Verify KPA pricing during their sales process; FileFlo pricing is locked at getfileflo.com/pricing.
Will FileFlo hold the 29 CFR §1926.20 written safety program KPA EHS produces?
Yes. 29 CFR §1926.20(b)(2) requires every construction employer to initiate and maintain accident-prevention programs providing for frequent and regular inspections by competent persons, and §1926.20(b)(4) bars use of any machinery, tool, material, or equipment that is not in compliance with applicable requirements. KPA EHS's LMS and inspection modules generate and reinforce the written program: KPA delivers the OSHA 10/30 training that proves the §1926.21 instruction obligation, the toolbox-talk roster that proves the §1926.20(b)(2) competent-person inspection obligation, and the corrective-action workflow that proves the §1926.20(b)(4) equipment-compliance obligation. FileFlo holds the written program itself as a versioned governance artifact: the employer's signed accident-prevention program, the §1926.32(f) competent-person designation memos, the per-employee program-receipt acknowledgment log, the distribution log showing each crew received the program, and the citation-mapped evidence file a CSHO walks during a §1903.15 inspection. KPA runs the daily safety operations; FileFlo holds the governance artifact OSHA inspects.
Does FileFlo handle the OSHA 300 / 300A / 301 records KPA EHS generates from its incident module?
Yes. KPA EHS's incident- and injury-management module captures the recordable incident at the jobsite (date, location, employee, injury type, days away, restricted duty, transfer) and generates the OSHA 300 log entry, the 300A annual summary, and the 301 individual incident report for each recordable case under 29 CFR Part 1904. The KPA module is the operational system that captures the incident the day it happens. FileFlo holds the resulting records as the contractor's evidence-of-record file: the OSHA 300 log per establishment, the 300A annual summary posted February 1 through April 30 with the posting log under §1904.32, the 301 individual incident report per recordable case, the §1904.39 fatality and severe-injury reports with OSHA Area Office confirmation, the §1904.35 employee-access log, and the §1904.41 ITA submission receipt by March 2 each year. The pattern is KPA captures; FileFlo holds. When OSHA comes for a §1903.15 records review or a Hiring Client pulls the 300A for a prequalification compliance score, the contractor pulls from FileFlo, not from the KPA incident module, because FileFlo is the citation-mapped audit binder OSHA and Hiring Clients both inspect.
Can FileFlo generate the multi-document binder KPA, ISN, Avetta, and OSHA all reference?
FileFlo is purpose-built for compliance binder assembly across multiple verification layers: one click pulls every document a KPA EHS audit, an ISN RAVS reviewer, an Avetta verification, a Veriforce compliance check, a ComplyWorks cwHSE reviewer, or a §1903.15 OSHA records review pulls into a single PDF binder with an immutable audit trail. The verification scope overlaps heavily: written safety program (§1926.20), per-worker training file with OSHA 10/30 (§1926.21), competent-person designation memos (§1926.32(f)), OSHA 300 / 300A / 301 (Part 1904), insurance certificates (general liability, auto liability, workers comp with the Hiring Client as additional insured, umbrella, professional liability where applicable), drug-and-alcohol policy with consortium membership proof, written hazard-communication program (§1910.1200), respiratory-protection program (§1910.134), fall-protection plan (§1926.502), crane annual inspection (§1926.1412), scaffold-erection drawings (§1926.451), excavation competent-person log (§1926.651), and the Hiring-Client-specific packets each owner adds on top. FileFlo holds all of those source documents, expiration tracking across 600+ document types, and citation-mapping under one binder, so the contractor uploads the same verified document to KPA EHS for audit on Monday, ISN on Tuesday, Avetta on Wednesday, and ComplyWorks on Thursday without rebuilding the packet four times. KPA runs operations. ISN verifies. Avetta verifies. FileFlo holds the verified source.
Does FileFlo replace KPA EHS training delivery, inspection workflow, or HSE consultant services?
No. FileFlo does not deliver the OSHA 10/30 outreach training the KPA LMS streams to each new hire, does not run the daily inspection and audit checklist workflow the foreman pulls up on a tablet at the jobsite, does not assign corrective actions to a superintendent with overdue routing, and does not provide the on-call HSE consultant services KPA bundles into mid-market contracts. KPA EHS is purpose-built as the operational HSE suite (training, inspections, incidents, corrective actions, consultant support), and that is where KPA wins. FileFlo accepts uploaded source documents, AI-classifies each one against 600+ regulatory document types, attaches an immutable audit trail, tracks expirations, and generates an audit-ready PDF packet under 29 CFR Part 1926, §1926.20, §1926.21, 29 CFR Part 1904, §1903.15, and §1926.16. The pattern most multi-Hiring-Client mid-market contractors run is KPA EHS for daily operational HSE workflow → FileFlo as the source-of-truth document layer the KPA modules feed → contractor uploads the FileFlo packet to ISN, Avetta, ComplyWorks, Veriforce, or any Hiring-Client mandated network. KPA runs the safety program; FileFlo holds the records the safety program produces.
Run KPA. Own the evidence.
Build your first 29 CFR Part 1926 audit binder today and feed ISN, Avetta, and ComplyWorks from one source-of-truth. Keep KPA EHS as the operational HSE suite. Flat $299/mo, unlimited users, 5-day free trial.
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