Procore runs the project. FileFlo runs the compliance file.
Different tools, different jobs. Procore is the operating system for scheduling, RFIs, submittals, and field coordination. FileFlo is the operating system for OSHA records, worker certifications, equipment inspection logs, and the audit packet a CSHO walks. Keep Procore for the project. Add FileFlo for the paperwork that survives every project.
$299/mo flat · Month-to-month · Use alongside Procore
One runs the project. One runs the compliance file.
Procore is construction project management
Scheduling, drawing management, RFIs, submittals, change orders, field observations, subcontractor coordination, budget tracking, and a Safety module for incident reporting. It is genuinely good at running construction projects for mid-to-large contractors.
OSHA compliance gap: Procore's Safety module handles observations and incidents well. It doesn't automate certificate tracking, expiration alerts, or regulatory audit-packet generation.
FileFlo is compliance document management
AI classification across 600+ document types, OSHA 10/30 certificate tracking, equipment inspection logs, automatic 30/60/90-day expiration alerts, OSHA 300/300A maintenance, worker qualification files, and one-click audit-packet download under 29 CFR.
Project management gap: FileFlo doesn't manage scheduling, RFIs, or field observations. It manages the regulatory paper trail that survives every project.
What a project-management tool was never built to do.
None of these are Procore failings; they're simply outside what a construction-PM platform does. They're also exactly where OSHA compliance teams get burned.
It can't track a certification's expiration
Procore stores an uploaded OSHA 30 card as a file. It won't warn the safety manager 30 days before a worker's card lapses or a crane's annual inspection comes due. FileFlo extracts the date and alerts at 90/60/30 days.
It can't name the regulation
Procore's Safety module logs an observation; it doesn't know a record is the §1926.21 training file or the §1926.502 fall-protection plan. FileFlo classifies every document to its exact CFR section, the language a CSHO speaks.
It can't spot what's missing
Procore shows the documents that were uploaded. It can't tell you the §1926.20(b)(2) written program or OSHA 300A annual summary that should exist but doesn't. FileFlo runs the required-document checklist and flags the gap.
It can't assemble the inspector's binder
When OSHA shows up, no one wants to hand-compile a binder from Procore folders. FileFlo exports a regulator-format, indexed OSHA packet in one click, from the records you already manage.
FileFlo vs. Procore.
Compliance-specific features side by side. Where Procore wins on project management, that's noted too. These are complements, not strict substitutes.
| Feature | FileFlo | Procore |
|---|---|---|
AI document classification | Manual upload only | |
OSHA 10/30 cert tracking & alerts | Not automated | |
Equipment inspection log management | PartialSafety module (manual) | |
Auto expiration alerts | 30/60/90 day | Not available |
OSHA 300/300A log maintenance | Not included | |
One-click audit packet | Manual compilation | |
Multi-regulation support | OSHA + EPA + DOT | Construction-only |
Safety incident reporting | PartialBasic | Full workflow |
Field observations & punch lists | ||
RFI & submittal management | ||
Drawing management | ||
Budget & cost tracking | ||
Starting price | $299/mo | $25K+/yr |
Free trial | 5-day | Demo only |
Setup time | 30 min | Weeks |
Contract required | Annual contract |
Four steps. Live the same afternoon.
Upload or connect your safety records
Pull in OSHA 10/30 cards, equipment inspection logs, written programs, and the OSHA 300 log, by drag-and-drop or from the storage you already use. No implementation project.
AI classifies every document
Each file is identified, mapped to its 29 CFR section, and its expiration dates and key fields extracted automatically, across 600+ document types.
Track, alert, find the gaps
A status board per worker, crew, or equipment unit. Alerts at 90/60/30 days, plus a gap report of required documents not yet on file.
Export the inspector’s packet
Regulator-format, indexed OSHA audit packet in one click, assembled from the records you already manage, ready before the CSHO finishes the opening conference.
A fraction of the cost, for the compliance layer specifically.
FileFlo is a flat $299/month ($2,990/year), everything included, month-to-month. Procore is revenue-based, roughly 0.5–1.0% of annual construction volume, so a $5M/year contractor pays approximately $25,000–$50,000/year, on an annual contract with a multi-week implementation. For compliance documentation specifically, the math is not close.
Platform definition.
FileFlo is a compliance document intelligence platform for construction and contracting. It classifies each safety record against its governing regulation (OSHA 29 CFR Part 1926 for Construction, 29 CFR Part 1910 for General Industry, 29 CFR Part 1904 for recordkeeping, plus EPA 40 CFR and other federal programs), extracts expiration dates and key fields, enforces retention requirements, and generates inspector-format OSHA audit packets on demand. Procore, by contrast, is a construction project management platform: scheduling, RFIs, submittals, drawing management, field observations, and a Safety module for incident reporting.
The distinction matters because project management and regulatory documentation are different disciplines. Procore can tell you a worker's OSHA 30 card was uploaded and who logged a field observation; it cannot tell you that the card expires in fourteen days, that the §1926.20(b)(2) written accident-prevention program is missing, or which 29 CFR section a given record satisfies. FileFlo adds that regulatory layer. The two run side by side: Procore for the project, FileFlo for the compliance file that outlives it.
Why project management isn't compliance management.
Federal OSHA recordkeeping rules do not ask whether a document is stored in your project software; they ask whether the right record exists, is current, and can be produced on demand. Under 29 CFR §1926.21(b)(2), an employer must instruct every employee in the recognition and avoidance of unsafe conditions, and the OSHA 10-hour and 30-hour outreach cards are the most-cited evidence of that instruction during an inspection. Under 29 CFR §1926.20(b)(2), every employer must initiate and maintain a written accident-prevention program with frequent and regular inspections by a competent person. Under 29 CFR Part 1904, any employer with more than ten employees in a non-exempt industry must maintain the OSHA 300 log, post the 300A annual summary from February 1 through April 30, and, for most construction NAICS codes, submit the 300A electronically to OSHA's Injury Tracking Application by March 2. A project-management tool can hold those uploads and still leave the contractor exposed, because it has no concept of "due," "expired," or "missing."
The exposure is not theoretical. A serious OSHA violation carries a penalty of $16,131 per violation, and on a multi-employer worksite OSHA's CPL 02-00-124 policy can designate a general contractor as the controlling employer for a hazard a subcontractor created, meaning the GC's own §1926.16 contract-responsibility evidence and the affected crew's §1926.21 training file are exactly what a Compliance Safety and Health Officer asks for first. Records under Part 1904 carry a five-year retention requirement, and training and exposure records under Part 1910 often must be retained for years after a worker leaves.
This is the gap FileFlo closes. Rather than ask contractors to abandon the project software they already run, FileFlo maps each document to the CFR section it satisfies, monitors expirations at 90/60/30-day intervals, surfaces any required document that is absent, and assembles the inspector's packet in the format OSHA expects. Procore remains the system for running the job; FileFlo is the compliance intelligence layer the job's paper trail lives in.
Built by an operator, against the rules themselves.
Chad Griffith, Founder & CEO of FileFlo, built FileFlo's rule packs against the actual surveyor, inspector, and safety-investigator protocols, not against a generic "compliance" abstraction. Each regulator's taxonomy maps documents to the exact CFR section that demands them, which is why FileFlo can run alongside a project-management platform like Procore and still speak the language a CSHO uses. FileFlo's job is the compliance file: classify it, track every expiration, flag what's missing, and assemble the inspector's packet on demand.
Quick answers.
Last reviewed June 4, 2026.
Is FileFlo a replacement for Procore?
No. FileFlo and Procore serve different purposes. Procore is a construction project management platform (scheduling, RFIs, submittals, field observations). FileFlo is a compliance document operating system that manages OSHA safety records, worker certifications, equipment inspection logs, and regulatory filings. Most construction companies that switch parts of their workflow to FileFlo continue using Procore for project management; FileFlo handles the compliance documentation layer that Procore doesn't cover.
Does Procore have OSHA compliance document management?
Procore has a Safety module that handles observations, inspections, and incident reporting. However, it doesn't automate regulatory compliance document management: things like tracking worker OSHA 10/30 certifications, equipment inspection records with auto-expiration alerts, OSHA 300 log maintenance, or one-click audit packet generation. FileFlo fills this gap at $299/month with AI-powered document classification and automatic expiration alerts.
What does FileFlo cost compared to Procore?
FileFlo starts at $299/month, all-in, no annual contract required. Procore is priced as a percentage of annual construction volume, typically 0.5–1.0% of revenue. A $5M/year contractor pays approximately $25,000–$50,000/year for Procore. For compliance documentation specifically, FileFlo at $2,990/year is a fraction of Procore's cost and specifically built for compliance document management rather than construction project management.
Can FileFlo integrate with Procore?
FileFlo operates independently of Procore, so you can use both simultaneously. Many construction companies use Procore for project management and field operations while using FileFlo to manage OSHA compliance documents, worker qualification files, and equipment certifications. FileFlo exports audit packets in standard PDF format that can be uploaded to Procore's document management system.
Who should use FileFlo instead of Procore for compliance?
FileFlo is ideal for construction companies with 5–200 workers who need OSHA compliance document management but don't need (or can't afford) Procore's full construction management suite. General contractors, specialty subcontractors, and OSHA safety managers who are drowning in spreadsheet-based certificate tracking are the primary FileFlo users in construction. If you're already on Procore, FileFlo fills the compliance doc gap; if you're not on Procore, FileFlo handles compliance without the project management overhead.
Keep Procore. Automate the OSHA file.
FileFlo handles OSHA cert tracking, expiration alerts, and audit packets automatically, whether or not you're on Procore. $299/mo flat, 5-day free trial, no credit card required.
$299/mo · Unlimited users · Cancel anytime