ModernHawk tracks the tail and the hours. FileFlo proves the certificate.
ModernHawk tracks aircraft maintenance and FAR 135 pilot duty, rest, and flight time in one tool, computing currency from those logged hours and storing pilot documents, a genuinely useful pairing. FileFlo does a different job: it reads the Google Drive, SharePoint, or OneDrive a Part 135 operation already uses, classifies every compliance document to its CFR section, tracks the currency and expiration of the documents themselves, flags what's missing across the whole certificate, and ships the FAA inspector's binder in one click: crew currency, training, OpSpecs, the GOM/GMM, and airworthiness evidence. Tracking the hours isn't the same as proving you're compliant.
No migration · Live the same afternoon · Operation-based pricing
Tracking the hours is not proving compliance.
ModernHawk: maintenance + pilot time
An aircraft maintenance-tracking product that also tracks FAR 135 pilot duty, rest, and flight time, computes currency from those logged hours, and stores pilot documents, maintenance-tracking-first, with pilot-time tracking integrated alongside it. Genuinely useful to have the tail and the pilot's hours in one tool. But tracking maintenance due-lists and logging flight time is a different job from proving that the actual currency, training, OpSpecs, and manual documents across the certificate are present, unexpired, and audit-ready.
FileFlo: the compliance proof
Built for one job: proving a whole Part 135 operation is audit-ready. It reads the storage you already have, classifies each file to its CFR section across all 600+ document types, from pilot currency (§135.293/§135.297) to crew and ground training, OpSpecs, the GOM/GMM, and airworthiness evidence, tracks every expiration on the documents, flags what's missing, and exports the FAA inspector's binder. No migration, no maintenance-data or pilot-time setup. It is not a maintenance tracker or a flight-time logbook, and it does not replace the SMS or dispatch/FOS.
An honest split.
ModernHawk owns integrated maintenance tracking plus FAR 135 pilot duty/rest/flight-time tracking and currency. FileFlo owns whole-certificate compliance proof on the documents, without a migration. Based on public ModernHawk materials and the FileFlo product as of June 19, 2026.
| Capability | ModernHawk | FileFlo |
|---|---|---|
Aircraft maintenance tracking (due-lists, component times) ModernHawk's foundation; FileFlo is not a maintenance-tracking system | ||
FAR 135 pilot duty / rest / flight-time tracking ModernHawk logs and tracks pilot hours, duty, and rest; FileFlo is not a flight-time logbook | ||
Integrated maintenance + pilot tracking in one tool A genuine ModernHawk strength: both sides in one product | ||
Pilot currency calculation from logged time ModernHawk computes currency from the hours it tracks; FileFlo proves the currency documents are present and unexpired | Partial | |
Store pilot documents Both store pilot documents; FileFlo additionally classifies each to its CFR section and tracks expiration | ||
Classifies ALL document types to a CFR citation (not just maintenance/pilot) 14 CFR Part 119 / 120 / 135 across 600+ types | ||
Crew & ground training, drug & alcohol, OpSpecs, GOM / GMM coverage ModernHawk centers on maintenance + pilot time, not the full training / ops / manuals document set | Partial | |
Airworthiness evidence proven alongside everything else ModernHawk tracks maintenance; FileFlo proves the maintenance documents within the whole-certificate binder | Partial | |
Required-document gap report across the certificate | ||
One-click POI / ramp-check inspector binder | ||
Per-pilot / per-employee document status board ModernHawk shows pilot time/currency; FileFlo shows every required document per person | Partial | |
Works on the Drive / SharePoint you already use No migration, no data setup | ||
5-day free trial, no credit card | Partial |
ModernHawk capabilities cited from public ModernHawk materials. Verify current details directly with ModernHawk. FileFlo uses operation-based pricing (not per aircraft); see the pricing page.
What maintenance + time tracking doesn't cover.
Whole-certificate classification
Every document mapped to its exact 14 CFR citation across pilot currency (§135.293 / §135.297), crew and ground training, the drug & alcohol program, OpSpecs, the GOM / GMM, and airworthiness evidence: the documents themselves, not just the pilot's logged hours or the tail's due-list.
Document-currency & expiration alerts
Medicals, competency and instrument checks, recurrent training records, certificates of insurance, and OpSpec amendments, all tracked to the regulatory interval and surfaced at 90/60/30/7 days, automatically.
POI / ramp-check audit binder
Inspector-format, indexed binder generated in 60 seconds from the files already in your storage: the binder an FAA POI or ramp inspector asks for, spanning the whole operation, not a maintenance due-list or a duty-time export.
Live the same afternoon
No migration, no maintenance-data setup, no pilot-time onboarding. Connect read-only and get a baseline whole-certificate gap report within 24 hours.
No migration means no IT project.
A maintenance and pilot-time tracker earns its keep, but standing one up (onboarding component times and pilot duty/rest histories) is a real setup project. FileFlo adds no such project: it reads the cloud storage your team already runs, classifies the compliance documents in place, and never touches your maintenance or flight-time data.
Platform definition.
ModernHawk is an aircraft maintenance-tracking product that also offers FAR 135 pilot duty, rest, and flight-time tracking with currency, and the ability to store pilot documents. In other words, it is maintenance-tracking-first, with pilot-time and duty/rest tracking integrated alongside, useful for an operator who wants the tail's maintenance status and the pilots' logged hours managed in one place. FileFlo is not a maintenance-tracking system and not a pilot flight-time or duty/rest logbook. It is an operator compliance-proof layer that connects read-only to the cloud storage an organization already uses (Google Drive, SharePoint, OneDrive, or Dropbox) and classifies each file against its governing regulation (FAA 14 CFR Parts 119, 120, and 135, plus related programs) across more than 600 document types.
The two are not the same product category, and neither replaces the other. ModernHawk answers "what maintenance is due on the tail, and how many hours / how much duty and rest have my pilots logged, are they current?" FileFlo answers "which regulation does each document across the certificate satisfy, what is expiring, what is missing, and how do we hand an FAA POI or ramp inspector the right binder for the whole operation?" The one place they get close is pilot currency: ModernHawk computes currency from logged hours, while FileFlo proves the underlying currency documents (the medical, the §135.293 competency check, the §135.297 instrument check, the recurrent-training record) exist, are classified, and are unexpired. An FAA inspection of a Part 135 certificate spans far more than maintenance and flight time: recurrent and ground training, the drug & alcohol program (Part 120), operations specifications (Part 119), the general operations and maintenance manuals, insurance, and airworthiness evidence. That breadth is exactly the surface FileFlo proves on top of existing storage, with no migration, in an afternoon.
Why tracking the tail and the hours can't prove the whole certificate.
For a Part 135 operator, an FAA inspection reaches across the entire certificate, and it is fundamentally about producible documents. Pilots must hold current medical certificates and meet competency-check currency under 14 CFR §135.293 and instrument / testing currency under §135.297; the operator runs a drug & alcohol testing program under 14 CFR Part 120; the operation is bounded by the operations specifications issued under 14 CFR Part 119; the general operations manual and general maintenance manual define how the operator runs; and the maintenance records live under Part 135's recordkeeping rules. A maintenance and pilot-time tracker manages due-lists and logged hours well, and can compute that a pilot's hours make them current, but computing currency from hours is not the same as holding the unexpired medical, the signed §135.293 check, and the recurrent-training record an inspector will actually ask to see, nor does it interpret an OpSpec amendment, a manual revision, or an expiring certificate of insurance.
That is the gap FileFlo fills. Rather than asking a tracking tool to also be the document-proof system, or assembling audit evidence by hand from scattered folders, FileFlo leaves the storage exactly where it is and adds the regulatory layer across every document type: CFR-cited classification, 90/60/30/7-day expiration tracking on the documents, required-document gap detection across the certificate, and inspector-format binder export. It does not replace the maintenance tracker, the pilot-time system, the Safety Management System, or dispatch/FOS; it proves the records are current and producible. (Note: the FAA's 2024 SMS final rule extends Safety Management System requirements to all Part 135 operators with a single compliance deadline of May 28, 2027; the SMS itself is a separate program FileFlo does not provide, though FileFlo can keep its supporting records audit-ready.)
For operators already running ModernHawk, the two coexist cleanly: keep ModernHawk tracking maintenance and pilot duty/rest/flight time, and add FileFlo as the whole-certificate compliance-proof layer over the day-to-day cloud storage your team actually uses. ModernHawk tracks the tail and the pilot's hours; FileFlo proves the whole operation's compliance documents are audit-ready.
Built by an operator, against the rules themselves.
Chad Griffith, Founder & CEO of FileFlo, built FileFlo's rule packs against the actual FAA inspector and POI protocols, not against a generic "compliance" abstraction. That regulatory specificity is exactly what a maintenance-and-time tracker isn't built to deliver on the documents themselves, and why FileFlo can prove whole-certificate audit-readiness on top of the storage a team already has, without a migration project, alongside the ModernHawk you keep for maintenance and pilot time.
Quick answers.
Last reviewed June 19, 2026.
Is FileFlo a replacement for ModernHawk?
No, and they are built for different jobs. ModernHawk is, at its core, an aircraft maintenance-tracking product that also offers FAR 135 pilot duty, rest, and flight-time tracking with currency, and lets you store pilot documents, a genuinely useful combination of the tail and the pilot's hours in one tool. FileFlo is not a maintenance tracker and not a pilot flight-time logbook, and never tries to be either. FileFlo is the operator compliance-PROOF layer for a Part 135 certificate: it proves the whole operation is audit-ready across pilot currency (§135.293 / §135.297), crew and ground training, the drug & alcohol program, OpSpecs, the GOM / GMM, and airworthiness evidence (the documents themselves), classified to their CFR section, tracked to expiration, and assembled into the binder an FAA inspector asks for. ModernHawk tracks the tail and the pilot's hours; FileFlo proves the operation is audit-ready. Where an operator runs ModernHawk for maintenance and pilot time, the two can coexist.
We already use ModernHawk for maintenance and pilot time. What does FileFlo add?
ModernHawk does two valuable things: it tracks the aircraft's maintenance and it tracks pilots' duty, rest, and flight time, computing currency from those logged hours. But an FAA audit of a Part 135 certificate is about the documents, and it reaches well beyond maintenance and flight time. It asks to see the actual medical certificates, the §135.293 competency-check and §135.297 instrument records, the recurrent and ground-training records, the drug & alcohol program, the operations specifications, the general operations and maintenance manuals, and certificates of insurance, all current, complete, and producible on demand. FileFlo connects read-only to the Google Drive, SharePoint, OneDrive, or Dropbox your team already uses, classifies each of those documents to its exact CFR section, tracks every expiration at 90/60/30/7 days, flags what's missing across the whole certificate, and exports an inspector-format binder in one click. It proves the operation's documents are audit-ready: the layer above tracking the tail and the hours.
Does FileFlo track maintenance or log pilot flight time like ModernHawk?
No, and that's deliberate. FileFlo is not a maintenance-tracking system and not a pilot flight-time or duty/rest logbook. It does one thing deeply: classify every compliance document across the Part 135 certificate to its CFR section, track regulatory currency and expirations on the documents, surface what's missing, and export inspector-format audit binders. ModernHawk computes pilot currency from the hours it logs; FileFlo proves the underlying currency documents (the medical, the §135.293 check, the training record) are present and unexpired. If you need to track component times and pilot duty/rest in one tool, that's ModernHawk's lane. If you need to prove every document across the operation is audit-ready, that's FileFlo's.
ModernHawk already does pilot currency, so how is FileFlo different there?
This is the one place the two get close, so it's worth being precise. ModernHawk tracks pilot duty, rest, and flight time and calculates currency from those logged hours; that's a flight-operations / scheduling capability. FileFlo approaches currency from the document side: it confirms the medical certificate, the §135.293 competency check, the §135.297 instrument check, and the recurrent-training record actually exist, are classified to their CFR section, and are unexpired, then puts them in the FAA inspector's binder alongside OpSpecs, manuals, the drug & alcohol program, and airworthiness evidence. Knowing a pilot's logged hours make them current is not the same as being able to hand an inspector the unexpired documents that prove it. The two are complementary, not duplicative.
What does FileFlo cost compared to ModernHawk?
FileFlo uses operation-based pricing (for the whole certificate, not per aircraft), so a growing fleet isn't taxed tail by tail. See the pricing page for current tiers, and start with a 5-day free trial, no credit card and no setup fees. Because there's no migration and no maintenance-data or pilot-time setup, the deployment cost is effectively the 60 seconds it takes to connect your existing storage. ModernHawk prices its maintenance + pilot-tracking product separately. Confirm its current pricing directly with ModernHawk.
Can I keep ModernHawk and still use FileFlo?
Yes, that is the intended setup. Keep ModernHawk tracking the aircraft's maintenance and your pilots' duty, rest, and flight time. FileFlo connects to the cloud storage your team uses day-to-day (Drive / SharePoint / OneDrive / Dropbox) and adds the whole-certificate compliance-proof layer across every document type: pilot currency documents, training, drug & alcohol, OpSpecs, the GOM / GMM, insurance, and the airworthiness evidence too. FileFlo does not replace the maintenance tracker, the pilot-time system, the SMS, or dispatch / FOS; it proves the records are audit-ready on top of the tools you already run.
Keep tracking the tail. Prove the certificate.
Keep ModernHawk tracking maintenance and pilot duty/rest/flight time, and add FileFlo to prove every compliance document across the Part 135 certificate is audit-ready. Connect read-only to the Drive or SharePoint you already use and get a baseline gap report within 24 hours, no migration required. Or run the free FAA readiness score first. 5-day free trial.
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