Planelogix organizes the logbooks. FileFlo proves the certificate.
Planelogix is a transparent, affordable way for a Part 91 piston or general-aviation owner to digitize and organize maintenance records (337s, 8130-3s, STCs, logbooks) with light AD and inspection tracking and free access for the mechanic. FileFlo does a different job: it reads the Google Drive, SharePoint, or OneDrive a Part 135 operation already uses, maps every compliance document to its CFR section, tracks pilot currency and every regulatory expiration, flags what's missing, and ships the FAA inspector's binder in one click: across crew currency, training, OpSpecs, the GOM/GMM, and airworthiness evidence, not just the maintenance logbook. Storing your records isn't the same as proving you're compliant.
Includes 30 days of FileFlo. After 30 days, FileFlo continues at $150 per aircraft per month on this card unless you cancel. We remind you 7 days and 1 day before. Each reminder email has a one-click cancel link. Cancel before day 30 and nothing further is charged. The plan covers 1 to 15 aircraft.
No migration
Organizing records is not proving compliance.
Planelogix: GA maintenance records
A transparent, affordable digital maintenance-records tool aimed at Part 91 single-engine piston and general-aviation owners. It scans and organizes 337s, 8130-3s, STCs, and logbooks, does light AD and inspection tracking, gives the mechanic free access, and is sold through Aircraft Spruce with a free DIY tier. Genuinely good at what it does and priced for owners, but it is a records archive for one aircraft's maintenance, not a system that proves a Part 135 certificate's crew, training, and operations documents are audit-ready.
FileFlo: the compliance proof
Built for one job: proving a whole Part 135 operation is audit-ready. It reads the storage you already have, classifies each file to its CFR section, from pilot currency (§135.293/§135.297) and crew and ground training to OpSpecs, the GOM/GMM, and airworthiness evidence. It tracks every expiration, flags what's missing, and exports the FAA inspector's binder. No migration, no scanning project. It does not replace a maintenance-records tool, the SMS, or dispatch/FOS.
An honest split.
Planelogix owns affordable GA maintenance-records organization and AD tracking for the piston owner. FileFlo owns whole-certificate compliance proof for the Part 135 operator, without a migration. Based on public Planelogix materials and the FileFlo product as of June 19, 2026.
| Capability | Planelogix | FileFlo |
|---|---|---|
Digital aircraft maintenance records / logbook storage Planelogix's core strength: scans and organizes 337s, 8130-3s, STCs, and logbooks; FileFlo proves the maintenance documents alongside everything else but is not a logbook | Partial | |
AD & inspection tracking for the airframe Planelogix does light AD / inspection tracking on the aircraft. FileFlo is not an airworthiness-tracking system | ||
Part 91 / single-engine piston owner fit (DIY free tier) Planelogix is purpose-built down-market for GA owners; FileFlo targets Part 135 operators, not individual piston owners | ||
Free read access for your mechanic / IA Planelogix gives mechanics free access, a genuine GA convenience | Partial | |
Sold through a familiar GA channel (Aircraft Spruce) Planelogix is distributed via Aircraft Spruce, easy for owners to find and buy | ||
Classifies ALL document types to a CFR citation (not just maintenance) 14 CFR Part 119 / 120 / 135 | ||
Pilot currency tracking (§135.293 / §135.297) Crew currency is outside a maintenance-records tool entirely | ||
Crew & ground training, drug & alcohol, OpSpecs, GOM / GMM coverage | ||
Required-document gap report per the certificate | ||
One-click POI / ramp-check inspector binder | ||
Per-pilot / per-employee status board Pilot, crew, and staff currency, not the aircraft | ||
Works on the Drive / SharePoint you already use No migration, no scanning project |
Planelogix tiers, the free DIY record cap, and upcharges (turboprops, jets, Part 135, flight schools) are cited from public Planelogix sources. Verify current details directly with Planelogix. Aviation starts with the Audit-Ready Pilot Records Setup; 16 or more aircraft, air medical and fractional operations are priced by written quote.
What a maintenance-records tool doesn't cover.
Whole-certificate classification
Every document mapped to its exact 14 CFR citation across pilot currency (§135.293 / §135.297), crew and ground training, the drug & alcohol program, OpSpecs, the GOM / GMM, and airworthiness evidence, not just the maintenance logbook a records tool digitizes.
Currency & expiration alerts
Medicals, competency and instrument checks, recurrent training, certificates of insurance, and OpSpec amendments, tracked to the regulatory interval and surfaced at 90/60/30/7 days, automatically.
POI / ramp-check audit binder
Inspector-format, indexed binder generated from the files already in your storage (the binder an FAA POI or ramp inspector asks for), spanning the whole operation, not just a maintenance pull.
Release check before a trip
Before a trip, the release check lists, for each crew member and the aircraft, what is current and what is open, each open item cited to the rule. It reports the records, not authorization; your Director of Operations makes the call.
No migration means no IT project.
A maintenance-records tool earns its keep by digitizing logbooks, but scanning and moving records into one is a real project. FileFlo adds no such project: it reads the cloud storage your team already runs, classifies the compliance documents in place, and never asks you to migrate or re-scan anything.
Platform definition.
Planelogix is a digital aircraft maintenance-records platform aimed primarily at Part 91 single-engine piston and general-aviation owners. It scans and organizes FAA Form 337s, 8130-3s, STCs, and aircraft logbooks; provides light airworthiness-directive and inspection tracking; secures records with AES-256 encryption on AWS; is distributed through Aircraft Spruce; gives mechanics free access; and offers a free DIY tier (subject to a record cap) up through paid annual tiers, with upcharges for turboprops, jets, Part 135, and flight schools. Its job is to give an aircraft owner a clean, affordable, organized home for maintenance records. FileFlo is not a maintenance-records, logbook, or airworthiness-tracking system. It is an operator compliance-proof layer that connects read-only to the cloud storage an organization already uses (Google Drive, SharePoint, OneDrive, or Dropbox) and classifies each file against its governing regulation (FAA 14 CFR Parts 119, 120, and 135, plus related programs).
The two are not the same product category, and neither replaces the other for the operator who needs both. Planelogix answers "where do my aircraft maintenance records live, and are my logbooks organized and ADs tracked?" FileFlo answers "which regulation does each document across the certificate satisfy, what currency is expiring, what is missing, and how do we hand an FAA POI or ramp inspector the right binder for the whole operation?" An FAA inspection of a Part 135 certificate spans far more than the maintenance logbook: pilot currency and medicals (§135.293, §135.297), recurrent and ground training, the drug & alcohol program (Part 120), operations specifications (Part 119), the general operations and maintenance manuals, and airworthiness evidence. That breadth is exactly the surface FileFlo proves on top of existing storage, with no migration.
Why a records archive can't prove the whole certificate.
For a Part 135 operator, an FAA inspection reaches across the entire certificate, not just the aircraft. Pilots must hold current medical certificates and meet competency-check currency under 14 CFR §135.293 and instrument-proficiency / testing currency under §135.297; the operator runs a drug & alcohol testing program under 14 CFR Part 120; the operation is bounded by the operations specifications issued under 14 CFR Part 119; the general operations manual and general maintenance manual define how the operator actually runs; and the maintenance records themselves live under Part 135's recordkeeping rules. A maintenance-records tool organizes and stores the aircraft's logbooks and tracks ADs well, but it does not interpret a pilot's medical expiry, a missing §135.293 competency check, a lapsed recurrent-training record, an OpSpec amendment, or an expiring certificate of insurance, because those documents live outside the maintenance domain entirely.
That is the gap FileFlo fills. Rather than asking a maintenance-records archive to cover documents it was never built for, or assembling audit evidence by hand from scattered folders, FileFlo leaves the storage exactly where it is and adds the regulatory layer across every document type: CFR-cited classification, 90/60/30/7-day currency and expiration tracking (an item opens 45 days before a check, medical or annual lapses), required-document gap detection across the certificate, and inspector-format binder export. It does not replace a maintenance-records tool, the Safety Management System, or dispatch/FOS; it proves the records are current and producible. (Note: the FAA's 2024 SMS final rule extends Safety Management System requirements to all Part 135 operators with a single compliance deadline of May 28, 2027; the SMS itself is a separate program FileFlo does not provide, though FileFlo can keep its supporting records audit-ready.)
For a charter operator already running Planelogix for maintenance records, the two coexist cleanly: keep Planelogix as the maintenance-records home, and add FileFlo as the whole-certificate compliance-proof layer over the day-to-day cloud storage your team actually uses. Planelogix keeps the logbooks organized; FileFlo proves the whole operation's compliance documents are audit-ready. And for a Part 91 piston owner whose only need is organized maintenance records, Planelogix alone is very likely the right answer.
Built by an operator, against the rules themselves.
The FileFlo compliance team built FileFlo's rule packs against the actual FAA inspector and POI protocols, not against a generic "compliance" abstraction. That regulatory specificity is exactly what a maintenance-records tool isn't built to deliver across pilot, training, and operations documents, and why FileFlo can prove whole-certificate audit-readiness on top of the storage a team already has, without a migration project, alongside the Planelogix you keep for maintenance records.
Quick answers.
Last reviewed June 19, 2026.
Is FileFlo a replacement for Planelogix?
No, and they are built for different jobs and, largely, different operators. Planelogix is a transparent, affordable digital maintenance-records tool aimed primarily at Part 91 single-engine piston and general-aviation owners: it scans and organizes FAA Form 337s, 8130-3s, STCs, and logbooks, does light AD and inspection tracking, gives your mechanic free access, and is sold through Aircraft Spruce with a free DIY tier (with a record cap) up through paid annual plans. FileFlo is not a maintenance-records or logbook tool and never tries to be. FileFlo is the operator compliance-PROOF layer for a Part 135 certificate: it proves the whole operation is audit-ready across pilot currency (§135.293 / §135.297), crew and ground training, the drug & alcohol program, OpSpecs, the GOM / GMM, and airworthiness evidence. A piston owner organizing logbooks is well served by Planelogix; a Part 135 operator proving the certificate is FileFlo's job. Where they overlap (a charter operator who already keeps maintenance records in Planelogix), the two can coexist.
I'm a piston owner who just wants my logbooks organized. Should I use FileFlo?
Honestly, probably not. That is exactly what Planelogix is built for, and it does it well at a price point built for GA owners. If your need is digitizing and organizing the maintenance records on a single-engine aircraft, with light AD and inspection tracking and free access for your mechanic, Planelogix is the better fit and FileFlo would be overkill. FileFlo earns its place when you hold or operate under a Part 135 certificate and have to prove the whole operation is audit-ready: pilot medicals and currency, recurrent and ground training, the drug & alcohol program, OpSpecs, and manuals, not just maintenance records. We would rather point a piston owner to the right tool than oversell.
Does FileFlo store and organize maintenance logbooks like Planelogix?
Not as its job, and not as a logbook system. FileFlo can read and prove the maintenance documents that live in your cloud storage (it will classify them and surface airworthiness evidence as part of the audit binder), but it is not a maintenance-records archive, a logbook digitizer, or an AD-tracking system the way Planelogix is. FileFlo does one thing deeply: classify every compliance document across the Part 135 certificate to its CFR section, track regulatory currency and expirations, surface what is missing, and export an inspector-format binder. If you need a clean digital home for 337s, 8130-3s, STCs, and logbooks with AD tracking, that is Planelogix's lane. If you need to prove the whole certificate is audit-ready, that is FileFlo's.
What does FileFlo cost compared to Planelogix?
Planelogix is transparently priced with a free DIY tier (subject to a record cap) and paid annual tiers, with upcharges for turboprops, jets, Part 135, and flight schools, a model built for the GA owner who wants a known, low cost. Aviation starts with the Audit-Ready Pilot Records Setup; 16 or more aircraft, air medical and fractional operations are priced by written quote.
Can I keep Planelogix and still use FileFlo?
Yes, where both make sense, that is the intended setup. If you run a Part 135 operation and already keep your maintenance records in Planelogix, keep it as the maintenance-records home. FileFlo connects read-only to the cloud storage your team uses day-to-day (Drive / SharePoint / OneDrive / Dropbox) and adds the whole-certificate compliance-proof layer across every document type: pilot currency, training, drug & alcohol, OpSpecs, the GOM / GMM, insurance, and the airworthiness evidence too. FileFlo does not replace a maintenance-records tool, the SMS, or dispatch / FOS; it proves the records are audit-ready on top of the tools you already run.
Does FileFlo cover pilot currency and crew training, which Planelogix does not?
Yes, and that is the heart of the distinction. Planelogix is a maintenance-records tool; it does not interpret a pilot's medical expiry, a missing §135.293 competency check, an out-of-currency instrument check under §135.297, a lapsed recurrent-training record, or an OpSpec amendment, because those documents live entirely outside the maintenance domain. FileFlo classifies each of those to its 14 CFR section, tracks the currency interval, and flags it at 90/60/30/7 days before a check, medical or annual lapses, then assembles the whole-certificate binder an FAA POI or ramp inspector actually asks for. Storing your maintenance records, however well, is not the same as proving the operation is compliant.
Keep your records tool. Prove the certificate.
Keep Planelogix organizing your maintenance logbooks and add FileFlo to prove every compliance document across the Part 135 certificate is audit-ready. Start with your crew records. 30 days, every dollar back: if you are not happy with the Pilot Records Setup within 30 days of purchase, FileFlo refunds the full Setup price. Or run the free Part 135 records self-check first.
Includes 30 days of FileFlo. After 30 days, FileFlo continues at $150 per aircraft per month on this card unless you cancel. We remind you 7 days and 1 day before. Each reminder email has a one-click cancel link. Cancel before day 30 and nothing further is charged. The plan covers 1 to 15 aircraft. 16 or more aircraft, air medical and fractional operations: by written quote. Request an aviation quote.
No migration